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Closing Manifests

Closing Manifests. By MIS Department. About Closing the Manifests. The Distribution Center ships and bills customers based on the Manifest, which contains the picked tickets with all the units to be shipped Manifests must be closed in the system in order to be billed

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Closing Manifests

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  1. Closing Manifests By MIS Department

  2. About Closing the Manifests • The Distribution Center ships and bills customers based on the Manifest, which contains the picked tickets with all the units to be shipped • Manifests must be closed in the system in order to be billed • In addition, the closed manifest creates an 856 EDI document, also known as an Advance Shipping Notice (Skip to Main Menu)

  3. Glossary of Training Terms • The following terms will be used throughout this training program: • Field: A box on the screen into which you enter information • Value: The information (data) being entered in the field. Example: Division number, FGPO number • Icon: An image you may click to perform a function such as select, submit or exit • (Single-)Click: Also “Select.” Hitting the left mouse button once. This will activate an icon or select a row in a list of values • Double-click: Hitting the left mouse button twice o the same part of the screen. Used only to select and return a value from a list.

  4. Sign On Enter your User ID and Password here Hit the Enter key to proceed Note: User ID and Password are initially assigned by MIS. You will be prompted to change it the first time you login. The password field IS case-sensitive.

  5. Welcome Press the Enter key

  6. RLM Main Menu Type the Company number Type the number of the “Warehouse/Packing” option and press Enter

  7. Warehouse/Packing Menu Type 1 for “Manifesting” and press Field Exit

  8. Manifesting Menu Type 4 for “Shipping Manifest, print maintain or close” and press Enter

  9. Select Manifest(s) to Maintain or Print Location is the warehouse number (F7 to select) Enter “01” for Company Enter the manifest ship date or blank the field to show all manifests Press Enter

  10. Change OUTQ (optional) You may change the BOL outq, the Manifest outq or both (optional) Press Enter to continue

  11. Select Manifest for Printing Enter “P” to print the manifest & bill of lading Press Enter to continue

  12. Error – Load ID not complete This error will appear if the manifest has a Load Number and one or more tickets has been voided off the manifest. You cannot proceed until the tickets themselves are deleted (this requires deletion of the cartons on the ticket). Press Enter to continue

  13. Select Manifest for Printing If the Manifest prints properly, the line now says “Printed” *Printed Once printed, enter “C” to close the manifest Press Enter

  14. What Happens Next? • The Manifest has been closed • Send the 856 (Advance Shipping Notice or ASN) if the customer requires it • The customer can now be invoiced for the merchandise.

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