1 / 11

Database Application for the Asian Artwork Collection of St. John’s University

Database Application for the Asian Artwork Collection of St. John’s University. LIS 248: Database Modeling and Design Megan Margino. *Please click on the audio symbol on each slide to hear presentation commentary. Overview. St. John’s University Archives & Special Collections

zan
Download Presentation

Database Application for the Asian Artwork Collection of St. John’s University

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Database Application for the Asian Artwork Collection of St. John’s University LIS 248: Database Modeling and Design Megan Margino *Please click on the audio symbol on each slide to hear presentation commentary

  2. Overview • St. John’s University Archives & Special Collections • Currently houses a collection of Asian artwork in need of organization • A variety of different elements are associated with this artwork • This data is presently housed separately, without any system of organization • Difficult to retrieve information

  3. St. John’s University • Founded in 1870 as a private, co-educational Roman Catholic University • 21,000 undergraduate and graduate students in 6 locations: • Queens, Staten Island, Manhattan, Oakdale, NY; Rome, Italy; Paris, France • Founded on the basis of providing an intellectual & moral education • Core curriculum of liberal arts & sciences University Library, St. Augustine Hall (St. John’s, 2008; St. John’s, Fast Facts, 2012)

  4. University Archives & Special Collections Holdings • Founded in 1971 as a component of the University Libraries • Houses: • Administrative records of the University, historical materials relating to St. John’s campuses and communities, historical materials of the history of Catholic education in NYC • Consists of: • 1,300 cubic feet of records, manuscripts, video reels, cassettes, and approximately 9,000 photo prints • Special Collections include a variety of materials: • Children’s Historical Collection, Faculty Publications, Rare Books, Limited Editions, among others (St. John’s, Special Collections, 2012) • (St. John’s, Archives, 2012; St. John’s, Collections, 2012; St. John’s, Special Collections, 2012)

  5. University Archives & Special Collections Goals • Provide equal access to qualified researchers • Document academic, administrative, and student life • To identify administrative records, & to appraise them for legal, fiscal and administrative values • To arrange, describe, and preserve materials for long-term reference and access • This organization must be applied to the collection of Asian artwork The St. John’s University Archives (St. John’s University Archives, 2012)

  6. Collection of Asian Artwork • Previously housed in the Chung-Cheng Art Gallery (permanent University exhibition space) • This exhibition space no longer exists • Now a houses temporary exhibits • Hundreds of pieces (paintings, sculptures, scrolls, paper cuttings, among others) now in the care of the Special Collections Department • Related information: • Exhibitions, Donors, Appraisal Reports, Descriptive Metadata University Gallery, Sun YatSen Hall (St. John’s University Pre-Academic Program, 2012) Appraisal Reports

  7. Artwork Organizational Problems • The time consuming nature of obtaining information related to collection materials • The entirety of information related to the Asian artwork is not readily apparent • Only key staff members have knowledge of the locations and types of information related to the artwork Center for Asian Studies Publications 1970’s University Artwork Indexes

  8. Problem Significance • Artwork is not organized in a way to facilitate access or data retrieval • Collection cannot be used to its fullest potential • The Special Collections Department is currently undergoing a process to support the University’s retention of this artwork • The management of artwork-data into one repository would be significantly helpful for Archives staff members

  9. Proposed Solution • A database application encompassing all information associated with the Asian artwork into one repository • From this application, users would be able to view a variety of information details relating to the Asian artwork • The proposed database will relate the components of: • Artwork, Exhibitions, Artists, Appraisal Reports, and Donors Prototype example, Microsoft Access

  10. Data Model and Microsoft Access Prototype

  11. References St. John's University. (2008). Mission statement. Retrieved 11/5, 2012, from http://www.stjohns.edu.jerome.stjohns.edu:81/about/general/mission St. John's University. (2012). Archives. Retrieved 11/5, 2012, from http://www.stjohns.edu.jerome.stjohns.edu:81/academics/libraries/archives St. John's University. (2012). Collections. Retrieved 11/6, 2012, from http://www.stjohns.edu.jerome.stjohns.edu:81/academics/libraries/archives/collections.stj St. John's University. (2012). Fast facts. Retrieved 11/5, 2012, from http://www.stjohns.edu.jerome.stjohns.edu:81/about/general/facts.stj St. John's University. (2012). Special collections. Retrieved 11/26, 2012, from http://www.stjohns.edu.jerome.stjohns.edu:81/academics/libraries/resources/collections/spec_coll St. John's University Pre-Academic Program. (2012). The Chinese building on St. John's Queens campus. Retrieved 12/1, 2012, from http://stjohnsfulbright.blogspot.com/

More Related