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TRAINING PROGRAMME ON PREPARATIONS FOR THE POLL – COMMISSIONING OF ELECTRONIC VOTING MACHINES

TRAINING PROGRAMME ON PREPARATIONS FOR THE POLL – COMMISSIONING OF ELECTRONIC VOTING MACHINES. COLLECTORATE AUDITORIUM,KARIMNAGAR. WELCOME TO ALL PARTICIPANTS. Topics. EVM - INTRODUCTION REQUIREMENT OF VOTING MACHINES EVM FIRST LEVEL CHECK RANDOMIZATIONS PREPARATION OF EVMs-BU and CU

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TRAINING PROGRAMME ON PREPARATIONS FOR THE POLL – COMMISSIONING OF ELECTRONIC VOTING MACHINES

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  1. TRAINING PROGRAMME ON PREPARATIONS FOR THE POLL – COMMISSIONING OF ELECTRONIC VOTING MACHINES COLLECTORATE AUDITORIUM,KARIMNAGAR

  2. WELCOME TO ALL PARTICIPANTS

  3. Topics • EVM - INTRODUCTION • REQUIREMENT OF VOTING MACHINES • EVM FIRST LEVEL CHECK • RANDOMIZATIONS • PREPARATION OF EVMs-BU and CU • MAINTENANCE OF RECORDS OF EVMs • POLLING MATERIALS REQUIRED FOR EVMs

  4. EVM - INTRODUCTION

  5. REQUIREMENT OF VOTING MACHINES • Separate Voting Machine for each PS • Simultaneous elections – two separate sets • No. of Control units = No. of PS • No. of Ballot Units = 1 for upto 16 candidates • 10% reserve – rural areas, 5% - urban areas • For example – If no. of PS = 200 (160 – urban,40 – rural), then of No. of EVMs required - 168+44=212

  6. In AC s where no. of contesting candidates >16,PO should arrange BU s

  7. EVM FIRST LEVEL CHECK • First Level Checking of EVM is technical and physical examination of the machine by the engineers of the BEL/ECIL. • FLC when to be done : Sufficiently in advance before every General Election. • FLC is to be completed before finalization of the list of contesting candidates in an election. • FLC should be done at Dist Head quarters. • DEO shall nominate a nodal officer at his level and intimate the same to the CEO.

  8. RANDOMIZATION • FIRST RANDOMIZATION – Adhesive Label • Defective CU and BU should be isolated • FLC OK in EVM Tracking software • Database of CU and BU s verified and certified

  9. First Randomization • After FLC of EVMs, the first randomisation of EVM (BU & CU) to be done to allocate AC wise. • This randomisation can be done in the EVM Tracking Software. • The DEO to fix the schedule of first randomisation and inform the political parties to remain present. • After random allocation of EVM for election, random allocation for training and awareness is to be done.

  10. First Randomization • After fixing the schedule,randomization to be done in presence of political parties. • Randomization will be done using a computer software • Sticker of GREEN Color – used for Polling;Sticker of YELLOW Color – used for Training/Awareness • After 1st randomization, separate list of CU s and BU s allotted to each AC for use at polling and Training to be prepared,signed by DEO’s representative and RO and handed over to representatives of Political Parties

  11. After First Randomization • RO shall take charge of CU s and BU s • Meant for Polling – RO’s strong room 24X7 security. Representatives of political parties can remain present during sealing of strong room. • Meant for training – handed over to concerned officials

  12. Second Randomization After preparation of list of contesting candidates • Purpose – to allocate EVMs randomly to PS • RO should fix a date of preparation of EVMs for poll (Candidate set) • Date – after last day of withdrawal of candidates and finalization of ballot papers • Preparation shall be carried out in a large hall which can accommodate all EVMs to be prepared and all personnel concerned. Annexure XLVII will be complied by RO • Entry to this hall shall be on production of Identity Card issued by the DEO. • The hall should be sanitized – free from all electronic device (except devices carried by the engineers of EVM). • Only one entry provided with metal detector door frame and guarded by the police

  13. Preparation of EVM by ROAfter preparation of list of contesting candidates • PS number should be marked in EVM tracking software against those BU s and CU s.others to be marked as ‘Reserve’. • Such list to be given to all candidates with written acknowledgement • Any candidate/agent present at the hall may choose to get the CU/BU checked again through mock poll cum result verification. • RO should do a random verification of atleast 10% of such CU-BU pairs • Address tagging to be done at this stage itself- both for CU and BU

  14. Important • Personnel with valid ID and passes will be allowed • Only authorized engineers of BEL and ECIL shall be associated for technical support • Outer cover of BU s shall be opened and inside of BU is shown to candidates • No BU and CU repairs should be carried out at this time • Print out of results of mock poll for atleast 5% of total EVMs shown to representatives • Preparation shall be supervised by RO or one of the AROs deputed.Entire process to be fully video graphed

  15. PREPARATION OF EVMs • Preparation of Ballot Unit • Interlinking of BU and CU • Preparation of Control Unit

  16. Interconnecting Cable Control Unit Ballot Unit Sub-Units of EVM

  17. Ready Lamp Slide Switch Window Candidate’s Button Candidate’s Lamp Ballot Paper Screen Ballot Unit - Details

  18. Ready Lamp Slide Switch Candidate’s Button Masking Tab Ballot Unit - Internal parts

  19. PREPARATION OF BALLOT UNIT • Ballot Unit has to be prepared by RO • Inserting and fixing ballot paper • Masking Candidate buttons with white color tabs • Setting the slide switch at appropriate positions 1,2,3,4 • Sealing ballot unit in annexure XXX

  20. Interlinking BU and CU • First Ballot unit alone is plugged to the Control unit • The socket for connecting BU and CU is provided in the rear compartment of the CU • Power switch in rear compartment of CU to ON • Connecting the Ballot Units and interlinking BU and CU needs practice to avoid any damage to the machines

  21. Power Switch Connector for Auxiliary Unit Connector for Interconnecting Cable Bottom Compartment Cover Control Unit - View of Bottom Compartment

  22. ON Lamp Busy Lamp Display Section Candidate Set Section Result Section Ballot Section Ballot Button Total Button Control Unit

  23. 4-Digit Display Panel ON Lamp Busy Lamp 2-Digit Display Panel Control Unit - Display Section

  24. Result I button Clear button Close button Frames for Paper seal Inner latches Result II button Control Unit - Result Section

  25. Total button Ballot button Control Unit - Ballot Section

  26. Preparation of Control Unit • Installation of the battery • Setting the number of contesting candidates • Sealing that section of control unit called ‘candidate set section’ • Read Annexure XXXII and chapter 3 of EVM manual published by manufacturing company

  27. Candidate set section inner door Candidate set section outer door Provision for thread seal Latch Candidate set button Power pack compartment Plug for power pack Provision for Thread seal Control Unit - Candidate Set Section

  28. Dispatch to Polling Stations • Inform the Date and time of opening strong room to the candidates/agents

  29. Delivery to Presiding Officers • Before accepting EVM,PO s should check • Machine number on metal label and adhesive sticker • PS number indicated on sticker with PS assigned in address tag. • Any discrepancy shall be brought to the notice of concerned and reconciled

  30. ALL the stages of randomization of EVMs shall be fully covered with videography and records maintained properly

  31. Important events • First Randomization should be done after FLC • Schedule for preparation of EVMs – RO should fix between 3-5 days for each AC • In Parliamentary elections – preparation of EVMs to be supervised by ARO. • Completion - 8 to 10 days before the poll

  32. SAFE PRESERVATION OF PREPARED EVMs • All EVMs including reserve should be kept and preserved in safe custody of RO in a strong room under double lock duly sealed. • Strong room to be opened only on appointed date and time when machines are to be supplied to polling parties.A proper logbook to be maintained giving details of closing and opening of strong room • In emergency,if strong room to be opened,notice to be sent the candidates • Strong room to be guarded all the time under the supervision not below the rank of DSP

  33. MAINTENANCE OF RECORDS OF EVMs • Maintain complete record of all control units and Ballot units used at election in the form of Master REGISTER • Record should show no. of control units and ballot units with serial numbers including reserve • EVMs used for training and demonstration purposes are not to be used for taking Poll on the Poll day • Separate Register for details of voting machines supplied to PO s with their names, assigned PS before Poll and after Poll

  34. POLLING MATERIALS REQUIRED FOR EVMs • List of Various Polling Materials –Annexure VIII • Form 17A-Register of Voters under Rule 49L(1)

  35. VOTERS’ SLIP • ADDRESS TAGS – one for CU and one for BU. To be printed in sufficient quantity well in advance • SPECIAL TAG – to seal inner door of the Result section of CU. Prepared at Govt Printing Press

  36. Conduct of Mock Poll[Ref: ECI letter dated 19/01/2012 • Mock poll shall be conducted normally one hour before the scheduled hour of commencement of poll. • All contesting candidates should be informed in writing well in advance in this regard. • Polling agents of at least two candidates should be present at the time of Mock Poll. However, if polling agents of at least two candidates are not present, the Presiding Officer may wait for 15 more minutes.

  37. Commencement of Mock poll • Candidates may be advised to share the machine no. of EVM allotted to specific PS with their Polling agent(s) so that they are in a position to inspect EVM. • PO s advised to display sticker containing the machine number to agents present • In case of replacement, special report by SO mentioning number, reasons and deployment • Machines shall be escorted back after the poll to strong room • Play the video…………

  38. THANK YOU

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