Registration

1. Registration Conference 2013

2. Deadlines Sept 7-Nov 1st – Open Registration Sept 7th-Oct 1st – Hotel Reservations (# of Rooms) Sept 7th-Nov 1th– Rooming Lists, Parking Reservations (if bus is staying on site) Nov 2nd -Nov 30th – Closed Registration – Escalating Change fees are incurred: Nov 2-15 $25 per change/addition, Nov 16-30 $50 per change/addition Dec 1st – NO MORE CHANGES ALLOWED (other than non-refundable drops and/or designated alternate delegate swaps) ALL PAYMENTS DUE (for Registration and Rooms)

3. Delegates • You may register as many delegate as you feel comfortable taking. No caps exist. • We suggest at least 1 adult per 12 student delegates. • You may register 2 additional “alternates” in your original registration. • Students you may choose to swap out for other students who can no longer attend the conference after the Dec 1st deadline. • There will be no change fee for swapping out this/these students, • Their names should be submitted in advance so their badges will be ready at conference. • It is suggested you select 1 of each gender for mixed gender schools.

4. What information should I collect before finalizing registration of delegates on-line? Sponsor Duties for yourself, Additional Sponsors, and Retired Teachers. (Chaperones will be assigned Dance Duty unless you request a different job for them via e-mail to Mikelle Cortez). What kinds, how many, and which students will be applying for scholarships as well as the membership number for each student. NOTE: there are many changes with how scholarships will be administered this year. If you will have students applying make sure you attend the Scholarship workshop. Alternate Student(s) – 2 (see previous slide)

5. On-Line Info (continued) Preference as to whether you would prefer afternoon or evening shows (in the event of a split schedule) All delegates names as you would like them to appear on the badge, as well as their grade level (if a student delegate). Tech Challenge Team Member info - who is captain, e-mail addresses, T-shirt size, ITS number, Gender, and Grade Level. Improv Olympix Team Member info - who is captain, e-mail, ITS number, Gender, and Grade Level.

6. On-Line Info (continued) IE Member Info (event: Monologue, Duet Acting, Group Acting, Solo Musical, Duet Musical, Group Musical, Group Broadway Dance, Solo Mime, Duet Mime, Costume Designer, Lighting Designer, Scenic Designer, Sound Designer, Theatre Marketing, Stage Manager, Short Flim) – Performance Title or Show Designing for and Member Number. T-shirt size totals (adult sizes) Small-4XL. Special Needs or accommodations for students. Hotel Info: If not staying at the Conference Hotel you will be charged a $100 room rental fee.

7. Invoice Page • Troupe Registration $25 • Additional Sponsors, Chaperones $30 per adult delegate • Student Delegates - $75 per student (unless on State Board) • Events • IEs - $10 per EVENT (not student) • Tech Challenge - $35 • Improv Olympix - $30 • Hotel Fee - $100 (if not staying at Conference Hotel) • Meal Bracelets - $75 per person eating (5 meals) • Advertisement in Program - $50-200 dependent on size • Payment Type – PO/Check – free, Credit Card Fee – up to $1000 - $25, $1001 and over $35.

8. Delegate Forms There is a different Adult Consent Form from the Student Consent Form. Both forms are slightly different from last year with some changes that were important to include/change – please do not use old forms - use the form that says Conference 2013 on it. If you send in an old form(s) it will not be considered “turned in”. The same applies if you are turning in a Refusal for Medical Treatment form. The Delegate Conduct Guidelines have also been updated. Please read/print out the one that says Conference 2013 on it for your delegates. Signatures on the Consent Form (both adult and student) indicates you will follow those guidelines. Ignorance of these rules will not be an acceptable reason for why you didn’t follow them. You (or your troupe) may still have consequences if a guideline is not followed.

9. Delegate Forms • The top 4 mistakes most people make on the forms • Form is missing completely • Not all the Info requested is filled out • Missing a delegate’s signature • Missing a parent/guardian’s signature • Please remember these are LEGAL forms that are designed to help us to help you in the event an emergency arises. Don’t try to be “funny” on the forms or think “that info is not really important for them to know”. • Double-check yourself/your troupe before mailing your forms in to avoid delays in completed registration and/or seating. • Don’t forget that these forms/registration factor into Honor Troupe totals

10. Housing Doubles will house up to 4 people and are $116. 57 Kings will house up to 3 people ( 1 roll away w/request) and are $116. 57 All rooms at the conference hotel will be reserved through MO State Thespians. You will indicate what your needs are through the Housing Form. If you are not staying at the conference hotel you do not need to turn in a form – but remember that you will be charged the $100 room rental fee and no rooms will be reserved for you. Please use the form on the website. Fax the form to 314-558-9729 or e-mail it to corbind@branson.k12.mo.us. An invoice for your hotel rooms will be e-mailed to you after it is received so you can submit for payment asap. Mail this check (along with the Conference Fee check) to Missouri State Thespians @ 419 Sorrento Drive, Ballwin, MO 63021.

11. Parking If you are taking and parking a bus you must call to reserve a parking spot. The phone number is on the housing form. If you are bring a standard vehicle to conference and you are staying at the hotel parking is complimentary. You will register these vehicles when you check-in. You are allowed 1 car per room rented. If you are traveling to and from the conference parking is $14 per day Self-Parking (no in-out privileges) and $20 Valet. Both the bus and the car lots are cash and carry only.

12. Meals You must order all 5 (Thursday lunch and dinner, Friday lunch and dinner, and Saturday lunch). No breakfasts are included. There is a section on the Housing Form to order special meal tickets – Vegetarian, Gluten-Free, or Nut Allergies. This is the area to tell the conference organizers how many food allergies your troupe is ordering. Please record for yourself who needs to receive these from your troupe. All meals must be pre-ordered You will not have the opportunity to order (or add) these at the conference. This includes special meals (listed above). All ordered meals will include a drink, salad, and dessert. You will pay your meal bracelet total from your conference invoice. DO NOT DOUBLE-PAY BY RE-INCLUDING THIS TOTAL IN YOUR HOUSING CHECK. The Adult Hospitality room this year will only consist of beverages. There will be three ½ hour seatings for meals with troupes assigned a – workshops and other opportunities for students during all 3 seatings. A snack bar will be operating at the convention center.

13. Split Schedule Potential No caps means we might potentially need to split the schedule. Currently 2 schedules exist. On Nov 10th we will post the schedule that is going to be used for conference. Troupes will need to choose afternoon or evening shows (in case of a split schedule). If the schedule is not split we will end our conference at the same time we have been – 5:30pm. If the schedule is split we will have shows and workshops going until 8pm (on Saturday).

14. Sponsor Duties All adult delegates who are receiving Conference benefits (show attendance, materials, workshops,etc.) must select a sponsor duty to briefly serve. Most duties are only 60-90 minutes long. Troupe directors will have a 1st and 2nd choice option. Retired teachers will select an option as well. Chaperones will be assigned Dance Duty unless another job was requested. These need to be sent to Mikelle Cortez. Please remember to check-in with the board member before and after serving your duty so we can personally thank you.

15. Sponsor Duties • Sponsor Duties you may select from include: • Hall Monitor – walk the halls during a workshop session to make sure students are being appropriate. Also help monitor the elevators. (3 per session) • Improv Door Guard/Time Keeper – Makes sure students don’t enter room during performances and scenes run 5 minutes or less. (1 per room or up to 15 needed) • Improv Judge – Adjudicate team performances. Please only select if you feel Improv is your speciality. See Jennifer Forrest-James for questions. (2 per room or up to 30 needed) • IE Judge – Adjudicate IEs. See Theresa Nigus for questions. • IE Door Guard – Makes sure students don’t enter room during performances. • Mainstage House Manager – 2-6 per performance (House Right and Left on each level. Makes sure troupes are sitting in their assigned areas and deals with minor behavior issues around them. (Depending on schedule 6-36 needed)

16. Sponsor Duties • Sponsor Duties you may select from include: • Meal Monitor – Help take tabs and make sure students are eating during the correct session. Help move students through the food line. Make sure students do not stay past their meal session. (6 MM needed for each meal or up to 30) • One Act House Manager – Help to make sure One Acts move smoothly. Make sure audience members are all wearing badges and stickers for that specific show. Help deal with minor behavior issues. (up to 6 needed) • One Act Stickers – Pass out One Act Stickers to interested delegates. (up to 6 needed) • Scholarship Auditions – Please only select this option if Ben and/or Amie have approached you. • Tech Challenge – Help time keep different session, help with check-in, door guards, judge events. Make sure safe conditions exist. Assist TC staff. (up to 15 needed)

17. Sponsor Duties • Sponsor Duties you may select from include: • Workshop Presenter – Sign up to present a workshop at the conference of something you feel you hold an expertise in. • Workshop Assistant – Assist the workshop presenter of a workshop session in any way the request. Make sure all delegates are wearing a badge to get into the session. Count the number of participants in the session and close the session if it gets to capacity. (ideally 1 per workshop) • Dance Duty – Make sure people going into the dance are wearing badges. Make sure delegates at the dance are staying appropriate and are following So as you can see we need more than 150 duty slots to fill.

18. Future Plans Next year’s conference will be in St. Louis 2015 and 2016 will be in Kansas City Hotel room costs in STL will stay the same in 2014 Hotel room costs will go up in 2015-16 Registration Costs are under discussion but the board is committed to keeping these costs down as much as possible. Increasing the Middle School Festival is another priority of the board.