UC Summer Institute 2011 June 16, 2011 Oasis Conference Center

1. UC Summer Institute 2011June 16, 2011Oasis Conference Center University of Cincinnati Center for Student Success

2. Welcome and Introductions • UC Center for Student Success School Psychology Program • Center Personnel: Janet Graden and Rita Poth, Co-Directors Dani Peterson, Associate Academic Director Renee Hawkins and Julie Morrison, School Psychology Faculty

3. Center for Student Success Foundations • Center activities grounded in current research and focused on premise of promoting success of all students • National efforts and resources • Partnership, participation and contribution to Innovations in Education, a national, multi – state group with annual learning activities, networking, and resources

4. UC Summer Institute 2011Building a Regional Collaborative We are committed to supporting: • a team-based approach • implementation strategies as components of a Multi-Tiered System of Support (MTSS)/Response to Intervention (RtI) • follow up with teams, onsite and online • support for sustainability and “making implementation stick” • a change from “conference” to “collaborative” • Networking and online learning communities • Center website for resources, on-going support, and communication/collaboration among participating districts and Center

5. Speakers and Facilitators • Featured National Speaker: Wendy Robinson, Heartland AEA 11, Johnston, IA • Special Topic Presenters: Alicia Lateer-Huhn, Mireika (Marie) Kobayashi, Karen Stine, • District/School Team Facilitators: T.C. Chappelear, Holly Hall, Molly Halpin, Caren McCoy, Brad McFadden, John Rocchi

6. Recognizing Teams Today! • District Teams: Wilmington City Schools (OH) Covington Public School District (KY) Fayette County Schools (KY) Kenton County Schools (KY) St. Clairsville- Richland City Schools (OH) Principal-Led Building Teams: Dennis Elementary (Springboro , OH) Fairfield Middle School (Fairfield, OH) Wilmington High School (OH) Waggoner Jr. High (Reynoldsburg, OH) Worthington Estates ES (OH) Bluffsview ES (OH)

7. Keynote Presentations“Multi-tiered Systems of Support (RtI) Where are we now, where are we going, and why is MTSS important for student success?” Introduction of Speakers Wendy Robinson Janet Graden

8. Framing the Day • Objectivesfor Today: (Institute Program , page 2) • Logistics: • Institute Program (schedule overview, topic sessions, full objectives • Resources: flash drive, Institute folder of materials, Google docs for Implementation tool, Center website • Cycle of presentation and working as a team • Using the Oasis facility for team work (see floor map) • Specially-assigned team facilitators for the day • Video introductions (prior to first team session at 11:00) • Laptop charging station (back of Acacia Ballroom) • Resources on table, name tags

9. Framing the Day (continued) • Documents and Tools: Self-Assessment and Implementation Tool (folder) District/School Implementation Planning Tool (folder) Supporting documents (Kansas Tool) Team Activity Checklist (blue, on tables) Institute Program (folder) Certificates of Participation (folder) Participant List with emails to be shared when complete

10. Framing the Day (continued) Facilitator Assignments: John Rocchi: St Clairsville TC Chappelear: Fayette Co Brad Mc Fadden: Wilmington District Holly Hall: Wilmington HS Caren Mc Coy: Worthington Alicia Lateer-Huhn: Kenton Co Karen Stine: Fairfield Middle Marie Kobayashi: Covington Molly Halpin: Waggoner Road Wendy Robinson: Dennis West Facilitator Role: Support team functioning (process, timing, communication, continuity across tasks of day) Support team leader, problem solve logistics, help record Guide through assessment and implementation tools and other documents

11. Follow-Up after the Institute • Academic year-long project • Three follow-up, on-site meetings in 2011-12 year • Dates established on Implementation Plan by the end of the Institute with Center consultants • Janet Graden and Rita Poth will work with teams to coordinate on-site dates and agendas based on team assessment documents • Continued coach support and networking • Evaluation of progress

12. Coach Meeting • Previewing the year • Your role as coach • Support from the Center • Networking and on-going support for coaches

13. Important Role of Coaching for Sustainability in Implementation Research-based knowledge on implementation – what makes implementation “stick” (Fixsen et al. 2005)

14. Important Role of Coaching for Sustainability in Implementation Implementation is successful when: • Carefully selected practitioners receive coordinated training, on-site coaching, and frequent performance-based assessments with feedback and plans for development

15. Important Role of Coaching for Sustainability in Implementation Implementation is successful when: • Organizations provide the “infrastructure” for timely training, skillful supervision and coaching, and regular process and outcome evaluation (e.g., using the implementation tools)

16. Important Role of Coaching for Sustainability in Implementation Implementation is successful when: • Those involved are fully involved in the selection and evaluation of programs and practices (e.g., of curricula, data systems)

17. Important Role of Coaching for Sustainability in Implementation Implementation is successful when: • District/school policies and practices create a “hospitable environment” for sustaining implementation (e.g., on-going training, hiring practices, assignment of staff, scheduling)

18. Supporting Implementation • Consensus building (have to see as practical, useful, beneficial) • Building your infrastructure (e.g., teams, data systems, tiers) • Progressive implementation, with emphasis on sustainability (use of tools is vehicle for this) • Importance of building and district leadership • NASDSE Implementation Tools (district and school)

19. Implementation Stages • Exploration, awareness • “Installing” components • Initial implementation (beginning) • Full operation of all components with fidelity • Sustainability and innovation

20. Some Important Points • Awareness and information alone are not effective for implementation • Guidelines alone, without coaching support and feedback (coach, technical support) are not effective for implementation • Need coaching and on-site support • Key element to remember is that implementation is about behavior change

21. Supporting Coaches • Develop a partnership with Center for technical assistance • Be part of the Blackboard Community for tools, resources, support • Communities of practice across coaches, principals • Share “lessons learned”

22. Putting it All Together and Next Steps Supporting your implementation on-site and through networking

23. Post June 16, 2011 Activities for Teams • Implement Steps from District/School Implementation and Planning Tool • Plans to share in district/school • Center website for continued support amd resources • Center consultants • Implementation steps plus content steps

24. Resources for Sharing MTSS (RtI) in District/School • Keynote video • Content on flash drive • Google docs (Assessment and Implementation Tool, District/School Implementation Planning Tool) • Institute Participant List • Center website • Center consultants • Blackboard community for coaches and leaders

25. Continuum of Systems Change“let it happen” “help it happen” “make it happen” How to Make it Happen: Implementation Steps Installing the right components of MTSS(RtI) : Leadership/Implementation Teams and Processes Tiered System of Instruction and Intervention Assessment and Data–Based decision making Curriculum and Instruction Collaborative Problem Solving Positive School Climate • It takes a team to make it happen with documented roles, processes and responsibilities • Information dissemination concerning initiative – consensus building • High quality focused training • High quality focused coaching/ technical support • Systemic communication and information sharing • Sustainability and spread strategies

26. Some Important Points • Awareness and information alone are not effective for implementation • Guidelines alone, without coaching support and feedback (coach, technical support) are not effective for implementation • Need coaching, leadership, and on-site support • Key element to remember is that implementation is about behavior change

27. Sustaining Change and Momentum • How do you create a movement and leaders?