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UNDERSTANDING MICROSOFT OFFICE 2007

UNDERSTANDING MICROSOFT OFFICE 2007. John F. Hall IT-User Services. Overview. 1. The Office Suites UD’s Campus License Agreement 2. Understanding the User Interface 3. Working with New Office File Formats 4. Getting Further Assistance. 1 The Office 2007 Suites.

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UNDERSTANDING MICROSOFT OFFICE 2007

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  1. UNDERSTANDING MICROSOFT OFFICE 2007 John F. Hall IT-User Services

  2. Overview • 1. The Office Suites • UD’s Campus License Agreement • 2. Understanding the User Interface • 3. Working with New Office File Formats • 4. Getting Further Assistance

  3. 1 The Office 2007Suites UNDERSTANDING MICROSOFT OFFICE 2007 John F. Hall IT-User Services

  4. The Office 2007 Applications • Word 2007 • Excel 2007 • PowerPoint 2007 • Outlook 2007 • Access 2007 • Publisher 2007 • InfoPath 2007 • Groove 2007 • OneNote 2007 • Communicator 2007 + some others..

  5. Office 2007 Suites • Microsoft Office Basic 2007 • Microsoft Office Home & Student 2007 • Microsoft Office Standard 2007 • Microsoft Office Small Business 2007 • Microsoft Office Professional 2007 • Microsoft Office Ultimate 2007 • Microsoft Office Professional Plus 2007 • Microsoft Office Enterprise 2007

  6. Complete Comparison Matrix Enterprise includes all except: Business contact mgr Accounting

  7. Campus License Agreement • Office 2007 Enterprise • Download from udeploy.udel.edu • Office 2007 Enterprise • Download from udeploy.udel.edu • University Owned Machines • Limited “Work at home” rights for Faculty (soon) • Does NOT cover students, grad student personal machines

  8. What will students have? • Most likely “Basic” or “Home & Student” or “Standard” • All 3 have Word/Excel • May or may not have Outlook, OneNote & PowerPoint • Likely won’t have Access, Publisher, InfoPath, Groove or Communicator • Can get “Ultimate” for $249

  9. 2 Understanding the User Interface UNDERSTANDING MICROSOFT OFFICE 2007 John F. Hall IT-User Services

  10. GUI Redesign :: The Ribbon 2003 2007

  11. GUI Redesign :: Goals • Jensen Harris’ blog – “The Why of the New UI” • Fitts’ Law • The further away something is, the harder it is to click • The smaller something is, the harder it is to click

  12. GUI Redesign :: The Ribbon Office Button Fitts’ Law: 2. The smaller something is, the harder it is to click

  13. Button Design Matches Vista

  14. GUI Redesign :: The Ribbon Quick Access Toolbar

  15. Mile High Menus

  16. Magic Corners

  17. Magic Corners on Vista

  18. Right-Clicking • Right-clicking brings up • Mini Toolbar • Context Menu Fitts’ Law: 1. The further away something is, the harder it is to click

  19. 3 Tips • 1. Maximize Office • Creates Mile-High menus and Magic Corner • 2. Right-click for Mini Toolbar & Context Menu • 3. Customize Quick Access

  20. Tip #4 • Complaint: “The ribbon takes up too much space and/or I don’t like looking at it all the time” • Solution: “Minimize the Ribbon” • Right-click on Ribbon • Double-click any Ribbon tab • Looks like menus, but clicking pops open tabs • Close when you click an item • Easier than dragging menu, esp trackad/pen

  21. 3 Working with New Office File Formats UNDERSTANDING MICROSOFT OFFICE 2007 John F. Hall IT-User Services

  22. X The “X” Files

  23. New File Formats • .DOC => .DOCX • .PPT => .PPTX • .XLS => .XLSX • What does this ‘X’ mean?

  24. The Goal of Open Office XML • “…to enable the implementation of the Open Office XML formats by the widest set of tools and platforms, fostering interoperability across office productivity applications and line-of-business systems, as well as to support and strengthen document archival and preservation, all in a way that is fully compatible with the large existing investments in Microsoft Office documents.” Let’s break that down…

  25. Open Office XML • Nothing to do with “Open Office” or ODF • Folder of files compressed with ZIP • Open Standard : ECMA-376 • Microsoft • Apple • Barclays • BP • British Library • Intel • Novel • Toshiba • Library of Congress

  26. Compatibility • Office 2007 will read and write earlier versions • Earlier Office versions won’t open 2007 docs • You can add a compatibility pack for 2003 on Windows • A converter is available for Word 2007 docs on Macs • An add-on allows saving to PDF from 2007

  27. Actually more… • PowerPoint • .pptx or .pptm - Presentation • .ppsx or .ppsm - Show • .sldx or .sldm - Slide • .potx or .potm - Template • Macro-enabled add-in .ppam • Office theme .thmx

  28. 4 Getting Further Assistance UNDERSTANDING MICROSOFT OFFICE 2007 John F. Hall IT-User Services

  29. Further Training Classes • http://www.present.udel.edu/calendar • Word 2007 – 1/11/2007 • Excel 2007 • Access 2007

  30. Help is a click away… • Fitts’ Law: • Bad: Small • Bad: Far away • Good: “Mile Wide”

  31. Further Online Training • http://office.microsoft.com/en-us/help/FX100485361033.aspx?pid=CL100605171033 • http://office.microsoft.com/en-us/training/HA102255331033.aspx • (each all one line; visit MS links in IE) • http://www.present.udel.edu/lynda

  32. References • http://blogs.msdn.com/jensenh/ • http://office.microsoft.com/en-us/default.aspx • Save as PDF Add-in • http://www.microsoft.com/downloads/details.aspx?familyid=F1FC413C-6D89-4F15-991B-63B07BA5F2E5&displaylang=en • Mac XML converter • http://www.microsoft.com/mac/downloads.aspx?pid=download&location=/mac/download/Office2004/ConverterBeta_0_2.xml

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