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INDUSTRY FILING. WHAT DOES MY COMPANY NEED TO DO TO FILE FORMS 720-TO AND 720-CS ELECTRONICALLY?. INDUSTRY FILING . Letter of ApplicationConnectivityTestingFinal Approval3rd Party Transmitters
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1. INDUSTRY FILING LETTER OF APPLICATION PAT GOULDEN
AND
PHIL NELSON
2. INDUSTRY FILING
3. INDUSTRY FILING Letter of Application
Connectivity
Testing
Final Approval
3rd Party Transmitters & Software Developers
4. INDUSTRY FILINGLetter of Application Prepare Letter of Application
Draft sample in todays handouts
FTA Web Page
www.taxadmin.org - Select Link to Motor Fuel
Available 8/21/2000
IRS Publication 3536 - ExSTARS EDI Implementation Guide
5. INDUSTRY FILINGLetter of Application Complete Letter of Application
Agree to:
Comply with IRS electronic record keeping requirements
Adhere to IRS Security guidelines
Reapply when there is a change in authorized signatory
6. INDUSTRY FILINGLetter of Application Supply 10-digit code
Identify Points of Contact within your company
Tell us if you will be using a 3rd Party Transmitter
IRC 6103(c) Consent
Sign and Mail the Letter of Application
7. INDUSTRY FILINGLetter of Application IRS Processing of Letter of Application
Initial Screening
Add your company to the IRS ExSTARS electronic filing database
Add 10-digit code to your 10-digit code to create your unique electronic authorized signature.
8. INDUSTRY FILINGLetter of Application Within 15 Business Days, the IRS will send:
10 digit Authorization Code
Issued to authorized signatory
Test User ID
Issued to your company
Testing Instructions
Password delivered under separate cover
9. INDUSTRY FILINGLetter of Application Final Steps
Sign and return password acknowledgement document to the IRS
Contact IRS Call Site with anticipated start date for Testing - Phone Number will be provided in the Testing Package
Test Date - 5 workday notice
Company Name
FEIN
Testing Point of Contact
Phone Number
Email Address
IRS Test Personnel will contact your company
Initiate Test - www.irs.gov/excise
10. INDUSTRY FILINGConnectivity How will my company connect to the IRS?
Verisign Global Server ID
NO client-side digital certificates
11. INDUSTRY FILINGConnectivity Internet Browser with 128 bit encryption
Netscape Navigator 4.06 or later
Microsoft Internet Explorer 4.0 or later (Windows 95 or later)
www.irs.gov
Select link to get to the Excise Home Page
www.irs.gov/excise
12. INDUSTRY FILINGEDI Test Test File Submissions
Four separate file submissions with summary reports
Specific Information
151 Testing
Communication/Feedback during test
Notification of test status
EDI checklist
13. INDUSTRY FILINGFinal Steps Pass/fail Notification
Verbal notification from IRS Test personnel
Written notification will include
Production Password
To be administered by designated company personnel
14. INDUSTRY FILINGFinal Steps Security Statement and Password Acknowledgement Document
Sign and return the Statement of Receipt within 15 Business Days
Instructions to change from a T to a P in your EDI Map
15. INDUSTRY FILINGFinal Steps IRS will activate production log-on
Begin timely filing of your monthly information returns
With first submission include any past due data
Change / Renewal Process
Re-submit Letter of Application if your authorized signatory changes
Renew your IRC 6103(c) Consent every 5 years
Renew your ExSTARS electronic filing status every 5 years
16. INDUSTRY FILING 3rd Party Transmitters and Software Developers
Letter of Application
EDI Testing
Upon written request, Accepted Transmitters and Software Developers will be listed on the IRS Excise Web Page
Acceptance does not imply endorsement by the IRS