Web Time Entry for Approvers

1. Web Time Entry for Approvers How do I approve Employee Time sheets?

2. Access your employees time sheetsthrough My Info

3. 1. Opt to Approve/Acknowledge Time

4. Select Pay Period and How to Sort Employees

5. Employee Summary

6. Summary Continued… • Indicates status of all time sheets • Click on Leave Balances to see each employee’s leave balance • Click on Comments to see all comments inserted by the employee and you.

7. Time Sheet Status • Not Started– time sheet has not yet been accessed by employee • In Progress– time sheet has been opened and/or hours entered • Pending– time sheet has been submitted by employee, but you have not approved it • Approved – you have approved and it has been submitted to payroll • Return for Correction– you have returned time sheet to employee for correction and resubmission • Error Messages– entry errors need to be corrected time sheet submitted/resubmitted • Completed – time sheet has been processed in payroll

8. 2. Open individual time sheet

9. Employee Time Sheet

10. 3. Review entries

11. What to review on your employee’s time sheet • Too many hours entered on one day • Regular schedule – no more than 8 hours a day • Alternative schedule – monitor how many hours should be entered and on proper days • Hours entered on weekend days when the employee does not work weekends • Overtime and/or comp time entered…are the hours correct? Was it pre-approved? • Sick and Annual Leave hours – correct?

12. Things to know in reviewing your employee’s time sheet NOTE: Check Errors – If No Hours entered appears on a salaried employee – it is a WARNING only – not an error.

13. Time Sheet Options • If you haven’t approved the time sheet, you can also do the following: • Add a Comment to the time sheet • Return the time sheet for Correction • Change a Record on the time sheet

14. Adding a Comment

15. Return For Correction NOTE: Make comments before returning for correction and notify employee of return

16. Returned Timesheet

17. Change Record

18. Utilizing the Time Sheet Options • If you Return for Correction or Change Record on an employee’s time sheet: • Add a comment - state why you are returning for correction OR what and why you have changed a record. • Send an email to the employee – notifying them that your have either returned their time sheet for correction or have changed a record.

19. 4. Approve timesheet From the Employee Time Sheet OR From the Summary Page OR

20. Approval Successful

21. Return Time after Approval • Return to approver timesheet and click on the “Return Time” button. This will return timesheet from Human Resources. • Time can now be “Returned for Correction” to your employee or you have the ability to “Change Record” yourself. • Make sure to add a comment.

22. Will I Get a Reminder? • An email will be sent to all employees reminding them to enter & submit time • This email will be sent on the last day of each month from MSU Banner Processing [bannersystem@montana.edu] • An email will be sent to all approvers to remind them to approve time • This email will be sent on the 2nd day of the new month from MSU Banner Processing • This notification will arrive just as the Direct Deposit notification

23. Email Reminder

24. 5. Entering Proxy Set Up

25. Setting Up A Proxy

26. Removing A Proxy

27. Returning to Main Screen

28. WTE Resources • On the HR Website: • Troubleshooting Guides for employees and approvers • Holiday Calculator • Employee and Approver Quick Guides • HR customer service technicians and managers

29. Summary of Approving Time Sheets • Log into “My Info” to access time sheets • Open individual time sheets • Review daily entries – utilize additional options if needed (Add Comment , Return for Correction, Change Record) • APPROVE ! • Set up a Proxy