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Creating and editing LHRs from WRS

Creating and editing LHRs from WRS. If it’s OK with your cataloger and your OCLC login has authorization for Connexion. Why edit Local Holdings Records in WRS?. To correct textual or formatting errors in the LHR To set up Auto-deflection for a specific title.

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Creating and editing LHRs from WRS

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  1. Creating and editing LHRs from WRS Ifit’s OK with your cataloger and your OCLC login has authorization for Connexion

  2. Why edit Local Holdings Records in WRS? • To correct textual or formatting errors in the LHR • To set up Auto-deflection for a specific title

  3. The Local Holdings Record from the WRS request This ILL workform has too much info in the Summary.

  4. Updating an existingLocal Holdings Record Be very, very, careful!

  5. In the ILL request, click on LHR Update

  6. The LHR opens in Connexion 2. 1. • Make edits on summary line. • Replace Record

  7. Borrowing library’s view

  8. Creating an LHR to auto-deflect for a book A little more complicated, but so useful

  9. The LHR summary display in WRS

  10. Example

  11. In the ILL request, click on LHR Update

  12. Connexion opens to the Bib record Select Create Local Holdings

  13. 1. Change text in summary field to reflect its non-circulating status 2. Delete 853 & 863 fields 3. Then click to expand 008 field

  14. Setting Auto-Deflection !!! 4. Set Byte 20 and/or 21. Byte 20 for “will not lend”. Byte 21 for “will not reproduce”. 5. Click apply.

  15. 6. Add record in Action Menu

  16. Summary text displays to borrowing libraries. Auto-deflection eliminates future requests.

  17. PANIC…… an error message Encoding Level in the Leader, byte 17 To fix, expand the leader field

  18. Fix anything with question marks???

  19. Changed “???Unknown value”to “Unknown value”

  20. Add record… and success

  21. For auto-deflection by format, see thePolicies Directory Quick Reference Card: http://www.oclc.org/support/documentation/resourcesharing/libpolicies/getstart/policies_ref_card.pdf

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