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Introductory Excel 2000,XP and 2003 for Windows

Introductory Excel 2000,XP and 2003 for Windows. Jolanta Soltis MCSE, MCT, A+. Course Objectives. In this course you will learn how to: Identify the disadvantages of paper spreadsheets and the advantages of electronic spreadsheets by exploring both.

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Introductory Excel 2000,XP and 2003 for Windows

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  1. Introductory Excel 2000,XP and 2003 for Windows Jolanta Soltis MCSE, MCT, A+

  2. Course Objectives • In this course you will learn how to: • Identify the disadvantages of paper spreadsheets and the advantages of electronic spreadsheets by exploring both. • Create a basic worksheet by entering text, values, and formulas. • Create formulas by using Excel’s built-in functions. • Move and copy data by using shortcut menus, drag-and-drop editing, and toolbar buttons. • Change the appearance of worksheet data by using a variety of formatting techniques. • Prepare a document for printing by using the spell checking feature and a variety of printing options. • Use the three-dimensional aspect of the Excel workbook environment by creating formulas that refer to cells on multiple worksheets. • Save an Excel workbook as a Web page.

  3. Attendee Introductions • Your name • Current position • Background in Microsoft Office • Expectations

  4. Excel Window Structure

  5. Menu Bar and Toolbars • Menu bar • Standard toolbar • Formatting toolbar

  6. Other Toolbars • View / Toolbars

  7. Document Navigation Controls • Standard navigation controls • Vertical, Horizontal scrollbars • Previous heading, next heading buttons • Document Navigator(Select Browse Object button) • Allow browsing by different types of objects(pages, headings, sections, graphics,etc.)

  8. numbers 34.45 equations =7-3 text Hello over there Types of data • Numbers: either positive or negative and include fractional parts(1,2,-6,+7.767) • Equations: start with equal sign • Text: text does not start with a digit or the equal sign

  9. Activities...

  10. Templates

  11. How to open template? • Template files contain style and formatting information • Denoted by extension (*.dot) • Unless specified otherwise, NORMAL.DOT is default document template • You should make a backup copy of your NORMAL.DOT template in another directory

  12. Activities...

  13. Excel basics The paper spreadsheet The Excel program The workbook environment

  14. The paper spreadsheet • What is Excel 2000 • Mature, full-featured spreadsheet application • Used for number crunching, manipulation data • Powerful graphing capabilities for presenting, comparing data sets, • Tight integration with other Office 2000 applications facilitates data exchange

  15. The workbook environment • Fundamental Excel “document” • Consist of multiple worksheets • Individual worksheets selected by worksheet tab (at bottom of worksheet) • Default is three worksheets, but can be changed • Saved together as one file with extension .xls

  16. Selection (Cell) Reference Toolbars Selected Cell Column Headers Row headers

  17. The workbook environment (continue…) • Worksheet structure • 256 columns (labeled from A to IV) • A, B, C…AA,AB,AC…BA,BB,BC…etc. • 65,536 rows • Cells and cell ranges • A cell is denoted by the intersection of a column and row • Column A, Row 1 is referred to as cell A1 • A cell range is a group of cells • Denoted by two cell numbers separated by a colon (A1:B3)

  18. Entering data and navigating in a worksheet Entering and correcting data Saving a file Using formulas Opening a second file Navigation and movement techniques

  19. Cursor appears as a cross • When you click on a cell the cell is highlighted

  20. Entering and correcting data • Select cell by placing cross shaped cell pointer over cell • Type data, then press <Enter> • Data is automatically entered if a new cell is selected • Tip: to left align data type apostrophe symbol(‘) before data value • Navigating within a worksheet

  21. Saving a file • File / Save

  22. Using formulas • What is formula? • Expression that calculates a value based on contents of other cells • A cell containing a formula will automatically display the calculated value • Value is recalculated whenever content of cells in formula are changed • Formulas always begin with an equal sign (=) • Allows Excel to distinguish between data values and formulas

  23. Using formulas (continue) • The formula can be expressed in any of the following ways: • =B4+B5+B6+B7 <ENTER> • =SUM(C4:C7) <ENTER> • =SUM(Difference)

  24. What is function? • A predefined expression (such as SUM or Average • Excel features over 250 predefined functions for common operations

  25. Navigation and movement techniques • Up one cell UP ARROW • Down one cell DOWN ARROW • Right one cell TAB, RIGHT ARROW • Left one cell LEFT ARROW • First active cell of the current row HOME • Last active cell of the current row END • Down one screen Page Down • Up one screen Page Up • To cell A1 Ctrl + Home • The the last cell with data Ctrl + End

  26. Modifying a workbook Working with ranges Working with functions Editing cell contents

  27. Working with ranges • Giving meaningful names to cells and ranges makes it easier to refer to them • Do not use spaces • CTRL +F3 – opens the Define Name dialog box • You can use named ranges instead of cell references in formulas

  28. Working with functions =SUM(A1,C12,D4) =SUM(A1-D4) =AVERAGE() =MAX() =MIN() =IF()

  29. Editing cell contents • Click on the cell and start typing to delete the previous contents of the cell • After typing click on Enter key or Enter button on the Formula Bar or other cell to enter your text or numbers

  30. Moving and copying data Inserting rows and ranges Moving data Copying data Absolute references Using the Fill Series feature

  31. Inserting rows, columns and ranges • Insert\Rows • Insert\Columns • Insert\Cells

  32. Moving data and Copying data • Cut, Copy, Paste and Paste Special

  33. Absolute references • Relative addressing (change relative to the cell from which the formula is being copied) • Absolute addressing (used to refer to specific cell)

  34. Using the Fill Series feature AutoFill feature is used to enter a series of data (Numbers, days, months,…) Fill handle

  35. Formatting a worksheet Formatting a worksheet Number formats and text alignment Copying and pasting formats Special and custom formatting

  36. Formatting a worksheet • Set up the following spreadsheet • Select cells B2 through D2 by clicking in cell B2, holding down the left mouse button and dragging the cursor over to cell D2.

  37. Number formats and text alignment

  38. Special and custom formatting

  39. Printing a worksheet Checking spelling Using the Print Preview command Printing a large worksheet Additional print options

  40. Checking spelling • Tools\Spelling

  41. Using the Print Preview command

  42. Printing a large worksheet

  43. Additional print options

  44. Save an Excel workbook as a Web page. • File\Save as Web Page

  45. If you have any questions, please feel free to contact Academic Computing Services Jolanta Soltis, IT Consultant (973) 596-2925 e-mail soltis@njit.edu

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