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HOW WELL DO YOU KNOW THE COLLEGE’S PAPERWORK FLOW ?

HOW WELL DO YOU KNOW THE COLLEGE’S PAPERWORK FLOW ?. College Documents & Support for $100. What documentation is required for a supply purchase between $1,000 and $1,999? A) Check request if it's a vendor I have used before. B) Just a purchase order C) Purchase order and price quote.

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HOW WELL DO YOU KNOW THE COLLEGE’S PAPERWORK FLOW ?

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  1. HOW WELL DO YOU KNOW THE COLLEGE’S PAPERWORK FLOW?

  2. College Documents & Support for $100 What documentation is required for a supply purchase between $1,000 and $1,999? • A) Check request if it's a vendor I have used before. • B) Just a purchase order • C) Purchase order and price quote

  3. College Documents & Support for $200 When should I submit a purchase requisition rather than a check req. • A) Any time the vendor requires a PO number in order to ship goods • B) Any time a contract is required and/or the amount is over $1,000 • C) Both A and B

  4. College Documents & Support for $300 Answer:  This type of expenditure can be processed by check request. • A) What is a service repair for $250? • B) What is an $2,500 ad in the Journal of Academy Medicine? • C) What is a $100 reimbursement to another College Department for ordering supplies on their behalf?

  5. Threshold Limitations for $100 A purchase which requires a written quotation from a vendor. • A) What is a purchase of $1,500 • B) What is a purchase of $2,000 or more • C) What is a purchase of $1?

  6. Threshold Limitations for $200 The PO Database is used for: • A) ALL Purchase Orders. • B) Purchase Orders, Check Request, & Contracts. • C) Purchase Orders over $2,000 & Contracts.

  7. Threshold Limitations for $300 Answer:  Supplier Justification Form • A) What must accompany a purchase requisition for a service of $8,500? • B) What must be submitted with a payment request for 21 people to attend a conference at $500 each? • C) What must accompany a $12,000 purchase requisition from a company which is the sole provider of that equipment/service?

  8. Services Required for $100 When I need a vendor to perform services on campus costing $1,000 or more I need: • A) A proposal including scope of work, a price quote, a contract request, and a Purchase Requisition. • B) A purchase Requisition and a price quote. • C) Schedule the service and process the paperwork after receiving the invoice.

  9. Services Required for $200 Answer:  The Office of General Counsel does not have to be contacted in this situation. • A) When services will be provided to the College that will only cost $1,500. • B) When it is an emergency situation and there is no time to set up a contract. • C) When you have a non-competitive expense.

  10. Services Required for $300 Legal Contracts can ONLY be approved by _____ on behalf of the College. • A) The originating Department • B) The Chief Financial Officer • C) The Vendor

  11. Equipment vs. Non-Capital Equipment for $100 Answer:  All DELL computer purchase requisitions. • A) What requires approval from Information Services? • B) What requires prior authorization by Information Services and the Purchasing Department? • C) What requires a two year lead time?

  12. Equipment vs. Non-Capital Equipment for $200 Computers, software, and Audio/Visual Equipment under $3,000 is known as: • A) Non-Capital Equipment • B) Capital Equipment • C) Other Supplies

  13. Equipment vs. Non-Capital Equipment for $300 When purchasing an item that can be depreciated and tagged as inventory, over the amount of $3,000, you can classified this as a(n) ______ Expense? • A) Non-Capital Equipment • B) Capital Equipment • C) Travel Advance

  14. Reimbursements for $100 Needs original receipts over $25.00, less any advances, and detail location charges by day. • A) What is a Travel Expense Report? • B) What is a Auto Mileage form ? • C) What is a Check Request?

  15. Reimbursements for $200 Answer:  $75? • A) What is the maximum amount allowable on a petty cash reimbursement? • B) What is the maximum amount I can be reimbursed for without a receipt? • C) What is the maximum daily amount of meal expense reimbursable on a travel expense report?

  16. Reimbursements for $300 What kind of reimbursement, with expenses incurred by you, cannot be approved based on your own signature approval/authority. • A) Vendor reimbursements • B) Personal reimbursements • C) Neither A or B

  17. NYMC DOUBLE JEOPARDY QUESTION: Conference registration, travel advances, reimbursements, honoraria, student awards / stipends, membership dues, ads in publications, utilities, and phone charges are what kind of expenditures and can be placed on this form for payment?

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