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Contracting Changes 2010

Contracting Changes 2010. Kermadine Barton/LuAnn Grover April/May 2010. FACT Personnel. Ben McGrane : Program Lead & Aviation

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Contracting Changes 2010

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  1. Contracting Changes2010 Kermadine Barton/LuAnn Grover April/May 2010

  2. FACT Personnel • Ben McGrane: Program Lead & Aviation • Kermadine Barton: Water Handling (Engines and Tenders, Mechanics w/Service Truck, Clerical Trailers, GIS Trailers, Mobile Laundry, Potable/Gray/Handwash Trailers • Leif Shjeflo: Heavy w/Water, Skidgines, Pumper Cats and Softtracks, Fallers, Refrigerated Trailers, Portable Toilet/Handwash Units • Juanita Johnson: Local IBPA Administrator

  3. Agreement Types - Equipment Incident Blanket Purchase Agreement (IBPA) • Noncompetitive Preseason (Local IBPA) • Competitive Preseason IBPA Emergency Equipment Rental Agreement (EERA) Incident Only

  4. Region 6 Non-Competitive IBPA’s • Dozers and other Heavy Equipment • Vehicles with Drivers • Specialized Equipment (Pack Strings, Chippers, etc.) • All non-competitive IBPAs administered by FACT • Still “hosted” through local Dispatch

  5. Competitive IBPAs • Characteristics • Dispatch Priority competed in VIPR • National Template • Resources: • Water Handling • Heavy w/ Water • Mechanics • Fallers • Potable/Gray • Handwash • Clerical • GIS • Mobile Laundry Units • Refrigerated Trailers

  6. EERAs • Hired after VIPR Agreements Exhausted • Incident Only • Local AQM, Buying Teams, IMTs • Remember R6 IBPAs thru FACT only! • Expire upon demob from incident.

  7. New VIPR Agreements 2010 • Water Handling • Heavy Equipment w/Water • Skidgines, Pumper Cats, Soft-tracks • Refrigerated Trailers – National • Crew Carrier Buses – National • Strike Team Engines – R6 only (not VIPR)

  8. Heavy w/Water Skidgines, Pumper Cats, & Softtracks • Type 1, 2, 3 & 4 Skidgines • Type 1, 2 & 3 Pumper Cats • Type 1 Softtracks * Need to specify type preference when placing order. If none, please let dispatch know. • Transport • Included with Equipment (no separate E #)

  9. Heavy w/Water cont. • Equipment may not be unloaded immediately and the Contractor is responsible for all costs associated with the transport until the equipment is unloaded and the transport is released. The transport may be retained at the incident for the sole purpose of transporting the equipment that was originally ordered; the minimum daily guarantee will be paid until the transport is released. • Documentation must be provided when the transport is not released immediately; this must be documented on the shift ticket and in the Incident Action Plan. If there is no Incident Action Plan (i.e., smaller incidents) approval by the Incident Commander is acceptable. If the contractor elects to keep the transport at the incident location after it is released by the government, no payment will be made. • IF THE TRANSPORT IS RETAINED BY THE INCIDENT FOR TRANSPORTING OTHER EQUIPMENT, THE COMPANY OWNING THE TRANSPORT MUST HAVE AN EXISTING, OR AN AT-INCIDENT EERA, AND MUST BE ORDERED WITH A SEPARATE RESOURCE ORDER NUMBER. THE POINT OF HIRE WILL BE THE INCIDENT.

  10. Refrigerated Trailers National Solicitation 2010 • All regions agreements hosted by R6. • Solicitation closed 5/3, not yet awarded. • Changes Include: • Clarified mileage payment c. Work Rate (Mileage) - Shall apply when equipment is under hire as ordered by the Government, and being mobilized/demobilized from an incident. Round-trip mileage for both mobilization/demobilization shall be paid if the equipment is delivered, and transport returns to the point of hire. This is customary practice for equipment such as toilets, tents, and trailers which usually remain stationary upon arrival at an incident.

  11. Crew Carrier Buses • National Solicitation • Hosted at NIFC • Regional DPLs • Currently under Protest • Very likely R6 will be extending current bus agreements for 2010 fire season.

  12. Portable Toilets & Handwash • VIPR agreements not awarded in 2009 or 2010. • Creating local “Source Lists” for 2010.

  13. References • Region 6 Fire Procurement Site: http://www.fs.fed.us/r6/ppm/fire-procurement.shtml • VIPR Page: http://www.fs.fed.us/business/incident/vipr.php • Agreement Lookup (need Formatta): http://www.fs.fed.us/business/incident/vipragreements.php

  14. IMT Meeting 2010

  15. Preparedness Levels • Preparedness Level 1 from July 1 to July 8 • Preparedness Level 2 to July 29 • Preparedness Level 3 to August 19 • Preparedness Level 2 to August 31 • Preparedness Level 3 to September 7 • Preparedness Level 2 to October 6 • Conclusion: • From July 1 thru October 31 • 33 days Preparedness Level 1 • 64 days Preparedness Level 2 • 28 days Preparedness Level 3

  16. No. of Fires / Acres2009 and Ten-Year Average

  17. Team Assignments • Oregon Type 2 IMTs – averaged two assignments each (4 teams – 9 incidents – averaged 7.7 days per incident) • Washington Type 2 IMTs – averaged less than two assignments each (5 teams – 9 incidents – averaged 5.5 days per incident) • ODF Type 2 IMTs – two assignments for 8 days total • PNW Type 1 IMTs – 0 Assignments

  18. VIPR Summary 2010 • Extensions in VIPR: • Year 3 of 3 • Fallers, Mechanics, Clerical Trailer, GIS Trailer • Year 2 of 3 • Potable/Gray/Trailer Mounted Handwash, Mobile Laundry Units

  19. Length of Assignment • Fourteen (14) days • Up to 30 days inclusive of days off, exclusive of travel • Fallers • Drivers with vehicle • Service Truck with Mechanics • 20-person crews

  20. Strike Teams • Will be solicited late May, early June • Five like engines with Strike Team Leader (STEN) • Order when overhead is needed, and not available • If Agency strike team leaders are available, order five engines

  21. Tenders • Type 1 Tenders were solicited • Type 3 – 1000 – 2499 gallons • Type 2 – 2500 – 3999 gallons • Type 1– 4000 + gallons

  22. Engines • Type 6 Engines – 150 to 399 Gallons • Type 5 Engines – 400 to 749 Gallons • Type 4 Engines – 750 to 1500 Gallons • Type 3 Engines – 500 to 1500 Gallons

  23. Changes • Engines – all engines required to have Foam Proportioning System in 2010 • Tenders – required pressure gauge • Skidgines – Chains • Check list has chains • Yes or No box • Chains may be required in 2013 in Region 6

  24. Employees • Process is the same as 2009 • Inspected 20% returning employees • 100% on promoting employees and new employees • Employees are passed in the associations’ databases • Passed in federal I-TEAM

  25. New Generation Fire Shelters • Required for vendors January 1, 2010 • Some vendors have ordered this spring • Distributors has back orders • Will ship late May • Letter to Vendors

  26. Chippers • Equipment comes with Two Operators • Use equipment’s operators • Chipper vendors have more people available • Need to be ordered • Not engine crews / twenty-person crews

  27. QUESTIONS ???

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