RDA Test “Train the Trainer”

RDA Test “Train the Trainer” Module 2: Structure [Content as of Mar. 31, 2010]

RDA structure • Not by class of materials: no separate chapters for books, printed music, etc. • Overarching principles applicable to all • Basic goals: identify and relate (from FRBR/FRAD user tasks and ICP) • Chapters: separate elements for goals • Assemble those elements when need access points (instructions at end of chapters)

Not to be read linearly • Using an online tool: • “Jumping in” via keyword searches • Going directly to elements from Table of Contents (ToC) pane • Following links • Seeing some duplication of content (needed for context)

What is where in RDA? • Supplemental training documents: #2 = Context: from today to RDA #3 = Listing of elements by chapter for a general overview of RDA

Terminology • FRBR and FRAD “attributes” are “elements” in RDA • FRBR and FRAD Group 1 entities: • Work • Expression • Manifestation • Item

Group 1 entities “Book” • Door prop (item) • Publication • at bookstore -- • any copy • (manifestation)

Group 1 entities “Book” • Who translated? • (expression) • Who wrote? • (work)

heading author, composer, etc. main entry uniform title authorized access point creator preferred title + authorized access point for creator if appropriate (1) preferred title (+ other information to differentiate); (2) conventional collective title AACR2 to RDA vocabulary

see reference see also reference physical description chief source variant access point authorized access point for related entity carrier description preferred sources AACR2 to RDA vocabulary

GMD media type + carrier type + content type AACR2 to RDA vocabulary

Examples of addressing user tasks • Variant title “if considered to be important for identification or access” • Length of the film “if considered important for identification or selection” • Other persons associated with the work “if considered important for access” • Cataloger’s note “to justify the … form of the access point”

Quiz on terminology

Core elements • Based on attributes mandatory for a national level record in FRBR and FRAD • Core elements (RDA 0.6): • Some: always if applicable and available • Others: depends upon situation = Core if … • Training document #4: listing

“Core-ness” identified at element • If always a core element (if applicable and available), label “CORE ELEMENT” appears below element name • If use as a core element depends upon the situation, the label “CORE ELEMENT” is followed by an explanation of the situation

Choices in RDA • Elements • Alternatives and options • “or” instructions • “agency preparing …” instructions • Decision on choices for RDA Test: • agency policy for all; agency policy for some, cataloger’s judgment, etc. • LC will share its decisions

Choices: more elements • Elements beyond the “RDA Core” and “RDA Core if” list – agency decision to meet user tasks of your users • Impact on authority work of number of authorized access points for persons, families, corporate bodies, and related resources

Choices: alternatives • Instructions saying to do something different from what the previous instructions said, e.g., • Giving a general note about numerous minor changes in title proper of a serial • Using the label on a direct access electronic resource as source for title proper instead of viewing the resource

Choices: optional omissions • Instructions saying to do less than what the previous instructions said, e.g., • Omitting corporate hierarchy in the publisher’s name • Omitting words in a long title proper

Choices: optional additions • Instructions saying to do more than what the previous instructions said, e.g., • Adding birth/death dates even if that information isn’t needed to differentiate • Adding serial chronological designation in another calendar

Choices: “or” instructions • Not labeled as alternatives but do offer different approaches – agency policy decision • An example: when giving the extent of a resource consisting entirely of unnumbered pages, give • the exact number • an estimated number with “approximately”, or • “1 volume (unpaged)” • Not all instructions with “or” wording are choices: some apply only to specific situations

Choices: “agency preparing …” • Result of internationalization: no longer assuming an Anglo-American context • Choices relate to • Language of additions to access points • Language of supplied data • Script and transliteration • Calendar • Numeric system

RDA Test “Train the Trainer”