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eWQMS Case Studies

eWQMS Case Studies. WISA Appropriate Technologies Conference. Frank Stevens (IMESA). Presentation Road Map…. Brief overview of IMESA Municipal Water Quality Background eWQMS overview Roll-out of eWQMS to WSAs eWQMS Case Studies Conclusions. 1. IMESA. IMESA IN A NUTSHELL.

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eWQMS Case Studies

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  1. eWQMS Case Studies WISA Appropriate Technologies Conference Frank Stevens (IMESA)

  2. Presentation Road Map… • Brief overview of IMESA • Municipal Water Quality Background • eWQMS overview • Roll-out of eWQMS to WSAs • eWQMS Case Studies • Conclusions

  3. 1. IMESA

  4. IMESA IN A NUTSHELL • Institution of Municipal Engineers of Southern Africa. • Membership of 820 (Engineers, Technologists, Technicians, Consultants and Contractors.) • President : Moses Maliba, Council, Exco. • 7 Branches throughout South Africa. • SALGA Recognition • Work closely with IFME, SAICE. • Annual Conference

  5. 4 Constraining Issues • Infrastructure Growth – keeping pace with demands of economy. • Provision of Guidance, Coaching, Mentorship. • Address Backlogs. • Shortage of Experienced persons.

  6. Infrastructure Growth • International Infrastructure Management Manual. • Working Groups: • Water, Sanitation and Environment • Roads, Transport and Stormwater • Building, Structures and Planning • Computer Applications

  7. Guidance, Coaching and Mentorship • IMESA Conference 2007(23 – 26 October 2007) • Theme : “Sustainable Municipal Engineering 2010 And Beyond” • IMESA Journal • Branch Meetings • IMESA / DWAF Drinking Water Quality Initiative • Guidelines : • Low Cost Roads • Traffic Calming

  8. Shortage of Experienced Persons • 10 Bursaries per annum. • Vacation Work. • Encourage students and young graduates to be involved with IMESA activities.

  9. 2. Background to the eWQMS Project

  10. Historical Key Observations: 2004 • Most metros & larger municipalities performing effective DWQM • Most WSAs do not sufficiently recognize, understand & accept DWQ governance requirements • Many WSAs have inadequate existing systems, inadequate capacity & inadequate budget for legislatively compliant DWQ • WSAs need to report DWQ monthly to DWAF • WSAs swamped by data/info requests from Nat. Govt. • No Sector Wide data flow to allow Strategic Assessment and Management

  11. Overview of National eWQMS Rollout… • Objective is the Effective National Deployment and Use of a Municipal Water Quality Management Tool • IMESA’s Critical Features of a municipal WQM tool • Must be useful to & compatible with municipalities • Must meet national and municipal regulatory requirements • Must be proven as robust, reliable, user-friendly • Low cost business model - preferably Open Source System to satisfy Cabinet directive to Government • Provide real time data flow and reporting • Two way data flow: WSA to DWAF, & DWAF to WSA • Reduce the “Survey Burden” on municipalities • Municipalities asked to answer > 10 000 financial questions and > 4 000 non financial questions by Nat. Gov. each year • Piloted by DWAF & IMESA during 2004/5, rolled out across SA in 2006 • Tool Functionality to be Iteratively enhanced by Bottom up Municipal Feedback

  12. 3. eWQMS Overview

  13. eWQMS Overview… • Login/Logout • Water Quality • Infrastructure • Risk Tool Box • Administration • Information

  14. Management Dashboard…

  15. Compliance Overview…

  16. Auto Monthly Summary Reports…

  17. Risk Tool Box – E.g. Gap Analysis…

  18. Information and Reference…

  19. 4. Roll-Out of eWQMS to WSAs: Achievements To-Date

  20. WSAs Providing Safe DW…

  21. Progress: Monthly WSA data flow via eWQMS… • Close to 100% National Participation by WSAs • July 2007 (by monthly cut-off date): 122 WSAs loaded 3419 data sets, 2354 sample sites, 135 auto-reports to some 650 sector partners

  22. 5. Case Studies

  23. Cederberg (WC) Using information more effectively Buffalo City (EC) Transparency Stellenbosch Municipality (WC) Continuous proactive improvement uMhlathuze Municipality (KZN) Success despite shortcomings eThekwini (KZN) Assistance with data transfer to National systems Strategic Gap Analysis of DWQM Driving improvement at WSAs Case Studies…

  24. Cederberg… • Were monitoring BUT not interpreting data • eWQMS assisted with understanding & communication • Dramatic turnaround in 4 month period

  25. Transparency in data submission Despite numerous DWQ failures  WSA ensures all data is loaded on time Automatic monthly report read by most of the management team Proactively addressing issues of concern (with DWAF guidance) Commended by DWAF at recent DWQ Conference (Sun City, Aug 2007) Buffalo City…

  26. Buffalo City…

  27. Stellenbosch… • Implemented DWQM in 1994 • Includes all 19 communities in WSA • Collect 90+ samples from source to consumer per month • Analyse at SANAS Accredited Laboratory • Data loaded onto eWQMS and outputs assessed • Failures  management informed & actions immediately taken • Monthly summary reports & quarterly management meeting  strategise Way Forward • Commended by DWAF at recent DWQ Conference (Sun City, Aug 2007)

  28. E.g. Use alum for treatment  need to ensure appropriate residual aluminium levels Issue identified and effectively resolved Stellenbosch…

  29. Relatively small local authority with capacity issues Always manage to load data on time eWQMS assists with identifying & addressing DWQ related issues of concern Commended by DWAF at recent DWQ Conference (Sun City, Aug 2007) uMhlathuze… Audit of DWQM

  30. LIMS used for day-to-day management Immediately identify and rectify concerns eWQMS assists with providing summarised report and data transfer to DWAF systems (e.g. NIS, Regulatory System) Import script from LIMS to eWQMS No disruption to day-to-day operations eThekwini… eThekwiniLIMS Summary report to eThekwini management eWQMS Data import Data transfer DWAF

  31. eThekwini…

  32. Accessible via eWQMS Used by WSA for “SWOT Analysis” cross-check, interactions with Municipal Management and Council Input to WSDP Interaction with DWAF, DPLG, etc to address weaknesses Updated by WSA on eWQMS at any stage Strategic Gap Analysis of DWQM… • Examples of use: • Mohokare (FS)  to motivate for staff training • Maquassi (NW)  appoint WSP to monitoring DWQ

  33. 6. Conclusions

  34. Conclusions… • eWQMS  key tool in assisting: • WSAs to identify and address key weaknesses • WSAs to communicate challenges easily to stakeholders • Regions to prioritise assistance to WSAs • National to direct strategic efforts to Regions & WSAs • In order for WSAs to meet legislated requirements • Need monthly monitoring, regular data loading and use of eWQMS outputs to drive improvement • Based on WSA and sector feedback and needs • New features added to further enhance eWQMS

  35. Thank You…

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