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Planning for Performance Measurement: Incorporating Performance Measurement into the RFP

Planning for Performance Measurement: Incorporating Performance Measurement into the RFP Presenters: Donald Johnson, DSG, Inc Pat Cervera, Consultant. Objectives. Familiarize participants with sample RFPs and their components

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Planning for Performance Measurement: Incorporating Performance Measurement into the RFP

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  1. Planning for Performance Measurement: Incorporating Performance Measurement into the RFP Presenters:Donald Johnson, DSG, IncPat Cervera, Consultant

  2. Objectives • Familiarize participants with sample RFPs and their components • Identify suggested RFP modifications to incorporate performance measurement • Plan for transition to performance-based reporting

  3. Model Title V RFP • Development of standardized RFP for Title V • Tailored to Federal Register requirements • Reduces amount of RFP development time for JJ Specialists/Title V Coordinator • Easily modified to satisfy performance measurement

  4. Elements of a Title V Sample RFP • Background • Availability of Funds and Award Limits • Eligibility Criteria • Eligible Program Activities • Restrictions in Use of Funds

  5. Elements of a Title V Sample RFP • 3-Year Plan • PERFORMANCE REPORTING • Application Review Criteria • Application Deadline • Delinquency Prevention Policy Board Training • Time Line • Checklist of Application Requirements

  6. I. Background • You may add language about performance measures into this section • Differences in state and Federal performance measures should be highlighted

  7. IV. Eligible Program Activities • OJJDP Model Programs Guide (MPG) was developed specifically for Title V • Source for evidence-based programs • States can use it to identify proven programs to give priority funding in RFPs

  8. V. Elements of the 3-Year Plan Designation of a Prevention Policy Board Evidence of commitment of key community leaders Definition of the boundaries of the program’s neighborhood or community Assessment of the readiness of the community to adopt a plan

  9. Elements of the 3-Year Plan (cont) Assessment of the prevalence of risk factors Identification of available resources and gaps Strategy for mobilizing the community A strategy (goals, objective, logic model, timetable) for implementing promising approaches

  10. Elements of the 3-Year Plan (cont) • Descriptions of funding and budget • Description of how PPB will provide oversight for plan development • Plan for measurement of outcome

  11. VII. Performance Reporting • Entirely new section • Contains basic information on new performance measurement system • Logic models • Output and Outcome scenarios

  12. VIII. Application Review Criteria • Sample Evaluation Criteria (see sample RFP handout) • Weighting

  13. XI. Time Line • Suggested time line for July 1 – June 30 fiscal year • Suggested time line for October 1 – September 30 fiscal year • Develop transition timeline for existing grantees

  14. Suggested Timeline for Transition • Communicate performance measurement requirement to existing subgrantees • Develop grant special conditions requiring performance measurement • Provide state-level technical assistance utilizing OJJDP tools • Provide reporting guidance

  15. Next Steps • Who? • What? • Where? • When? • How?

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