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Key elements of a good project

LEONARDO DA VINCI. Key elements of a good project. ECVET contact seminar 25-27 October 2010 Brussels. Project characteristics. A project has a purpose (expected results) It represents an expectation (the wish to fill a gap) It is a proactive operation (involving all stakeholders)

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Key elements of a good project

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  1. LEONARDO DA VINCI Key elements of a good project ECVET contact seminar 25-27 October 2010 Brussels

  2. Project characteristics A project has a purpose (expected results) It represents an expectation (the wish to fill a gap) It is a proactive operation (involving all stakeholders) It is conducted within a specified timeframe It is a complex operation (coming up with a problem-based methodology) It involves planning, implementation and evaluation phases LEONARDO DA VINCI

  3. The APPRET method To manage a project, it is necessary to: - Analyse - Prepare - Planify - Realise , Achieve - Evaluate - Transform LEONARDO DA VINCI

  4. 1. Analyse a situation a) Identify the project context b) Identify the stakeholders c) Analyse the problems d) Analyse the objectives e) Analyse the strategy LEONARDO DA VINCI

  5. 2. Prepare the project Choose the priorities – organise them into hierarchy Define the objectives that should be achieved: to identify project objectives, start from the general to 1 or 2 specific objectives. Objectives have to be : S specific M measurable A acceptable R realistic and relevant T timebound/ time framed LEONARDO DA VINCI

  6. 3. Plan the project Estimatethe feasibility (Be realistic !) Define the strategy to achieve planned objectives Define available means and resources. Organise the planning of activities Use the competences of different participants Retroplanning, GANTT and PERT graph What, who, when, how, how much ? LEONARDO DA VINCI

  7. 4. Realise the project Definition of tasks and roles Planproject management Follow the planning. Plan coordination of the project Responsability as to decision making Planmonitoring of the project Administrative and financial management LEONARDO DA VINCI

  8. 5. Evaluate the project Evaluate = Compare information with all criterias in order to take a decision. Define the datas Planthe use of results Gatherthe information Choose the way of comparing data LEONARDO DA VINCI

  9. 6. Transform the project Planthe dissemination of reports Prepare the communication on the project Traces to keep and transfer Planwhat will exist after the project. « Everything begins with the end of the project » LEONARDO DA VINCI

  10. From theory to practice

  11. The application form It contains: A description of your project A description of the partnership A work programme A description of the results and the project impact An exploitation (valorisation) and quality management plan Financial tables LEONARDO DA VINCI

  12. a. Project description: the abstract Why is the abstract of crucial importance? The abstract is what the evaluator will base his first impression of the project. The abstract must be clearly worded, explicit and well-structured. It must give the evaluator reasons for recommending your project to be funded. ‼ You are strongly advised not to compile it until the very end. LEONARDO DA VINCI

  13. The project description must allow people to quickly grasp the ins and outs of the project:  The context, the current status, an analysis of the sector involved  The identified needs, the proposed issue  The objectives and target audiences  The expected result  The expected impact, especially on the ultimate beneficiaries LEONARDO DA VINCI

  14. b. Description of the partnership LEONARDO DA VINCI Partnerships are there to bring together the necessary skills to successfully complete all aspects of the project • Search for complementary skills • Use of experts and specialists • Recruitment of a at least one person having already taken part in a European project • Involvement of the beneficiaries • Clear definition of everyone’s expectations

  15. c. The work programme Objective of the work programme: to plan and organise the work and the allocation of tasks within the partnership To cut up the project into work packages LEONARDO DA VINCI

  16. The work programme must contain at least the following elements: ► a presentation of the methodology used ► a realistic timetable listing project phases, meeting dates, events and project status reports ► reporting obligations ► a description of the responsibilities, work packages and tasks of each partner ► the duration of each work package ► the “must haves” and intermediate results for each work package and the project’s final results LEONARDO DA VINCI

  17. d. Results and impact The project must end up with: ► Concrete, exploitable and useable results ► Relevant results in terms of the partnership ► Results consistent with objectives, activities and resources deployed LEONARDO DA VINCI

  18. The impact What is the project’s expected impact? in the short term, in the long term? On the project’s target audiences, its target sectors? On the ultimate beneficiaries?  On professional teaching and training systems and practices LEONARDO DA VINCI

  19. e. The valorisation strategy This is a crucial element in assessing the project (ensures its impact) You need to describe it in clear and concise terms: the strategy as such, its objectives, its targets, resources, related activities, events, intermediaries and networks involved, etc. You should also think about the long-term exploitation of your results once the project is completed (intellectual property). LEONARDO DA VINCI

  20. f. The budget ●The budget must: ► be realistic and consistent with the work programme ► comply with the rules on expenditure eligibility ► be explained !!! Don’t forget to check that budget tables are consistent. LEONARDO DA VINCI

  21. Be clear and concise Only use the official application form Avoid abbreviations and acronyms (or provide explanatory text) Make things that are implicit explicit Work on the consistency between objectives, work programme and budget Involve your partners in drafting your application file (regularly sending them draft versions) General advice: LEONARDO DA VINCI

  22. Quality criteria = A strong European dimension A complementary and well-structured partnership Clear demonstration of project objectives Plan for disseminating and exploiting results Clear, realistic and complete work programme LEONARDO DA VINCI

  23. Conclusion WHO ? WHAT ? WHY ? WHERE ? WHEN ? HOW ? LEONARDO DA VINCI

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