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Board of Education Inservice Series. Archdiocese of Dubuque. Section 1 - Msgr. Thomas E. Toale Archdiocesan Demography/ Mission Statement /Leadership Roles; Archdiocesan and Local. Who are we????. 30 Counties @212,000 Catholics 199 Parishes & RE Programs 50 elementary/middle schools
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Board of Education Inservice Series Archdiocese of Dubuque
Section 1 - Msgr. Thomas E. ToaleArchdiocesan Demography/ Mission Statement /Leadership Roles; Archdiocesan and Local
Who are we???? • 30 Counties • @212,000 Catholics • 199 Parishes & RE Programs • 50 elementary/middle schools • 7 high schools/4 HS of Religion
Mission Statement (policy book/ handbooks) • respond to God’s continuous call for conversion to Jesus Christ • form and be formed in Christian community life • grow in knowledge of faith
participate in liturgical celebrations and prayer • collaborate in the Church’s mission of evangelization
Relationships • Parish • Corporate Structure • State • Archdiocese
Central Leadership • Archbishop • ABE • Educational Services • Catholic Schools • Catechetical Services
Local Leadership • Pastor(s)/Pastoral Administrator • Principal • DRE/CRE • Teacher • Catechist • Board of Education
Pastor • Leadership • Ex-officio voting member • Parish Council advocacy • Instruction • Program development • Staff • Pastoral support
Discussion Questions • Do we compile, review, and use local data? • Do our board actions flow from a known and understood mission statement
Section 2 - Jeff HendersonBoard Member Qualifications, Tasks, and Functions
Board Member Qualifications • Concern for total Catholic Education • Willingness to Serve • Ability to Contribute/Share time & gifts • Willing to Listen & Learn
Tasks of Board members • Promote Catholic Education in all its forms • Become Knowledgeable through inservice/reading • Regular attendance • Participate in, accept, and support decisions
Functions of a Board • Develop policy • Be leaders • Participate in planning • Liaison to others • Communicator • Evaluate its work
Board Administrator Relationship • Regular Communication • Respect/Understand Roles • Honor lines of authority • No surprises • Respect and Trust
Accountability • Distinguish Major/Minor issues • Sense of Humor • Celebrations/Ceremonies • Encouragement/Affirmation
Discussion Questions • How do we recruit candidates and educate them to the function of the board? • Do we evaluate ourselves to see if we are fulfilling our role as board members?
Recipe for Effective Meetings • Well planned agenda • Members come prepared • All contribute • Focus on topics of agenda • Start/end on time
President • Facilitates discussion • Achieves Consensus • Recognizes contributions of board members/staff
Reports • Concise, and not longer than necessary • Dated/Prepared by • Highlights key areas or issues
Follow up • Concise accurate unbiased minutes • Assigned tasks performed • Confidences kept • Decisions supported • Board self evaluation
Discussion Questions • Do we feel a sense of accomplishment after a meeting? • Do our decisions get implemented in a timely fashion?
Section 4- Jeff HendersonBoard Resources, Policies, and Rules
Resources • Policy Manual • Board Member Guidebook • Catholic Educator Handbook • Local Policy Book • Board Minutes
Policy • guide for discretionary action • the board’s job • gives the executive officer the sense of direction
Rule/regulation • a specification of a required action; • tells exactly what is to be done, and it usually tells who is to do it and when. • the administrator’s job
Discussion Questions • Does our board take advantage and use the available resources? • Do we appropriately distinguish between policy and rules?
Section 5 - Msgr. Thomas ToaleCommittees/Executive Session/Delegations
Committees • Standing - continuing; established in bylaws and appointed by chair with board approval; (e.g. building & grounds, development, recruitment, legislative).
Subcommittee - appointed by a standing committee with board approval; assists the standing committee in its work; (school, church, rectory)
Advisory (schools Ch. 12) to comply Accreditation Standards of Iowa. The committee shares its observations and recommendations to the board of education which may choose to take action.
Ad Hoc - limited existence for specific task (e.g. window replacement)
Executive Sessions • Use sparingly • Motion to enter • Absolute confidence • No minutes/tapes • Motion to go out • Action by motion if needed.
Delegations • Establish arrangement with group on time limit. • Welcome and introduce the delegation. • Calls for presentation.
Do not allow dialog to develop between the board and audience. • Invite delegates and visitors who address board to identify selves by name and affiliation. • Invite questions from board members and/or the administrator. • Do not seek immediate response of board to delegation.
Thank the delegation. • Board will discuss the issue after the delegation leaves.
The Proper Balance • The Right to be heard • The Right to deliberate
Discussion Questions • Are committees used effectively by the Board? • Do we use Executive Sessions effectively? • Are delegations responded to appropriately?
Section 6 -Msgr. Tom Toale Board Obstacles/Dysfunction
Board dysfunction • Micromanaging • Indifference • Internal Division • Single Issue/axes to grind • Uninformed • Lack of Vision • Lone Rangers
Discussion Questions • What do we do as a board to avoid problems and dysfunction? • Are there areas where we need improvement?