PowerPoint for Scientific Presentations

1. PowerPoint for Scientific Presentations A Hands-On Workshop Medical University of South CarolinaJames H. NicholsonMarch 27, 2002

2. D.O.A. Most bad presentations started that way; without a clear concept of exactly what the presenter wanted to say.

3. Planning the Presentation • Who is the audience and what do they already know? • What information do they really need to leave with? • Everything else is irrelevant

4. I am going to give you a long speech today I didn’t have time to prepare a short one Winston Churchill

5. Things you should NEVER say in an oral presentation • I apologize for this slide….. • I don’t really want you to read this slide….. • This isn’t something you need to remember…… • You already know this.. • THEN FIX IT • THEN DON’T SHOW IT • THEN DON’T WASTE MY TIME WITH IT

6. Basic PowerPoint Steps • Format presentation • Enter text • Insert • Images • Tables • Graphs • Set up presentation • Output and storage

7. Setting the Look • Use the MASTER slide to set: • Colors • Fonts • Style • Save style as .pot file

8. 1. Set Up Master Slide • Go to View- Master – Slide Master • Change the background • Change the font and font color • Insert “logosm.bmp” in the upper right corner and size appropriately • When finished – go to View – Normal to return to the slide you were working on

9. WARNING !!! • Fonts have to be present on the presentation computer in order to display correctly • Use basic “universal” fonts • Arial • Times New Roman • Greek symbols can be a problem! • Create and present with the same computer • Or test run your presentation

10. (As Presented) Comic Sans Symbols (Symbol) Broadway Brush Script Beesknees Curlz Old English Text Font Wars Any difference between the fonts (as typed) and (as presented) represent a font that is not available on the presentation computer

11. Creating Text Slides • Slide layouts • Relative formatting X Different from word processing • Bullets • Promoting/demoting text X Don’t use tab • Cut & paste • Text boxes

12. Make a Bullet List of Things You Like in a Presentation • Click to add text • Enter another line • Demote • Demote again • Promote • Promote Again

13. Going, Going, Gone • If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class • If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class • If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class • If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class • If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class • If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class • If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class • If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class • If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class • If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class • If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class • If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class • If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class • If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class • If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class • If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class • If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class • If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class • If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class • If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class • If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class • If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class • If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class • If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class • If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class • If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class • If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class • If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class

14. Text Tips • Use phrases • Present the essentials • Use your oral presentation to: • Elaborate, explain, illuminate • Dazzle, amaze, amuse • That at least justifies your presence • Reading the slides to your audience is boring and insulting

15. Memory by AssociationThe Audio Visual Effect • We remember things by association. • Every piece of information in our memory is connected to other pieces in some way • Information that is presented as both audio AND visual is better remembered • One image can only support one concept

16. Adding Images • Graphic files • Photos • Line art • Clip art • Drawing

17. Image Sizes • PowerPoint • 1024 x 768 – LCD projector • Note: physical size of 7.5 x 10 makes dropping the image easier into the PowerPoint format

18. Photos (Bit Maps) • JPEG files • Most universal • Most compact • Resolution • Full screen (projector) 1024x768 pixels • Approx 1MB file

19. Insert Images Insert “lm.jpg” Make a label and draw an arrow

20. Line Art & Graphic Images • Indexed Color (Limited Palette) • Use .BMP or .GIF file • Set transparent color

21. GIFs & .BMPs • Go to Format – Background – and change the background to dark blue – Apply – to this slide only • Insert “image_rev.bmp • Click on the image and use the “Transparency” tool to make the black background transparent .GIFs & .BMPs • Go to Format – Background – and change the background to dark blue – Apply – to this slide only • Insert “image_rev.bmp • Click on the image and use the “Transparency” tool to make the black background transparent

22. Clip Art (Vector Graphics) • “Drawing” files • Resolution is independent of size • Can be easily “taken apart” and edited • Small file size • Use .WMF

23. Clip Art • Insert “chest.wmf” • Double click on picture • Convert to Microsoft Office Drawing Object • Use Draw – Ungroup to separate image into parts • Select one item and change color • Delete one part • 7. Draw a box around the image and use Draw - Regroup

24. Drawing Tools • Use to annotate images • Use to generate images • Draw Tools • Grouping • Order • Distribute • Align

25. Draw Tools • Insert “computer.gif” • Use Edit – Copy – Paste to create more • Use Draw –Align –Distribute – Group • Use the Line tool to connect • Use Draw – Order to put lines in back • Final figure should look like sample

26. Your Drawing Should Look Like This

27. WARNING!!! • Use standard file types (JPEG) • Avoid platform specific file types (PICT) • Make sure that the graphic supports the text • Use graphics and effects selectively • Avoid excess “cuteness”

28. Creating Tables

29. Create a Table Double Click to Create Table

30. Inserting PowerPoint Charts • Select slide layout - graph • Insert data • Choose chart type • Use chart options to customize

31. Add a Chart Double Click to Create a Chart

32. Your Chart Might Look Like This Depending on the Choices You Made

33. Insert an Excel Worksheet • Insert Object – Create from File – 01.xls • Answer NO to update links • Size figure

34. Excel Worksheet

35. Using Slide Sorter to Arrange Your Presentation • Use slide sorter • To arrange and hide slides • To cut & paste slides • To generate automatic summary slides • Use notes page to annotate slides • Use outline to generate handouts • Exporting to text

36. Arrange Presentation • Go to View – Slide Sorter • Arrange the order of slides • Edit – Copy Slide #2 - Paste to create a new slide after this slide • You will use this slide later to animate text

37. .ppt file Hardcopy 35mm Slides Network Zip Handouts CD .pps file Presentation Show File LCD Projector PowerPoint Output Files

38. .gif .jpg .bmp .png .wmf Web Page images Documents .html Web Site Adobe Acrobat File .pdf Universal Format Export Options (save as)

39. Animation

40. Reasons To Animate • To give eye relief • To keep audience attention • To keep the audience focused • animate bullet lists • animate graphs • by element • by series • To better illustrate dynamicprocesses

41. REMEMBER Less is More!!!!! If in Doubt Leave it OUT!

42. Animating Text • Go to View – Slide Sorter • Arrange the order of slides • Edit – Copy Slide #2 - Paste to create a new slide after this slide • Animate the text in the slide you copied in slide sorter previously • Use the demote text arrow to create sub-bullet categories • Change the animation from “grouped by1st level paragraph to 2nd level • Change the animation from “grouped by 2nd level paragraph to 3rd level

43. Your Result Should Animate Like This • Go to View – Slide Sorter • Arrange the order of slides • Edit – Copy Slide #2 - Paste to create a new slide after this slide • Animate the text in the slide you copied in slide sorter previously • Use the demote text arrow to create sub-bullet categories • Change the animation from “grouped by1st level paragraph to 2nd level • Change the animation from “grouped by 2nd level paragraph to 3rd level

44. Animate This Chart (by series)

45. Your Chart Animation Should Look Something Like This

46. Adding Sound Files Insert file “crashburn.wav” here from your practice_files folder

47. Your Sound File Should Play Like This Insert file “crashburn.wav” here from your floppy (a) drive

48. Adding Movie Clips The Main Requirement for Being Successful at MUSC Insert file “waterwalk.avi” here from your floppy (a) drive

49. Your Movie File Should Play Like This The Main Requirement for Being Successful at MUSC Insert file “waterwalk.avi” here from your floppy (a) drive

50. Animate this object to spiral-in to the sound of applause