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Pacific General Supervision Academy

Pacific General Supervision Academy. Identifying Issues (including noncompliance) Monitoring – The Big M. Monday P.M. – General Session. Step 1 - Identify an Issue. How to identify issues Integrated monitoring activities What are YOU doing?. Step 1 - Identify an Issue.

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Pacific General Supervision Academy

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  1. Pacific General Supervision Academy Identifying Issues (including noncompliance) Monitoring – The Big M • Monday P.M. – General Session

  2. Step 1 - Identify an Issue • How to identify issues • Integrated monitoring activities • What are YOU doing?

  3. Step 1 - Identify an Issue • Which issues to look for • How few is too few? 3? • How many is too many? 5000? • Determining and prioritizing what to look for

  4. Step 1 - Identify an Issue • Avoid duplicating effort – don’t look for the same issue through multiple components • Instead… • Use components to inform each other

  5. Monitoring – The Big M • On-site Activities • IEP/Record Reviews • Interviews (Families/Providers/Teachers) • Others ?

  6. Monitoring – The Big M • Off-site Activities • Database • Self Assessment • Desk Audit • Surveys (Families/Providers/Teachers) • Contracts • Dispute Resolution (formal and informal) • Local reporting • Others?

  7. Examples (on your usb drive)

  8. Using the SPP/APR to Identify Issues • Compliance and performance • Self-identified issues (discussion of progress and slippage, improvement activities) • OSEP-identified issues (response table)

  9. Monitoring Data and the SPP/APR • Coordination of APR data collection and monitoring data • Database data vs. census data vs. monitoring data • Findings must be made based on data collected through any method that demonstrates noncompliance

  10. Monitoring Data and the SPP/APR • If the SEA/LA receives data through its database that show noncompliance, the SEA/LA must: • Make a finding; and • Require correction as soon as possible, and in no case later than one year after the SEA/LA’s notification.

  11. From OSEP on Databases • An SEA/LA may identify one or more points in time during the SPP/APR reporting period when it will review compliance data from the database and identify noncompliance. • In making compliance decisions, the SEA/LA should then review all the data it has received since the last time the SEA/LA examined data from the database and made compliance decisions. • An SEA/LA may determine whether it will examineall data in the database or a statewide representative sample.

  12. Database Scenarios

  13. Which Issues to Look For • SPP/APR Indicators • Related Requirements • Your Indicators

  14. Prioritizing Issues (Monitoring with a Focus) How can you make this process manageable and still get the data you need?

  15. Putting it Together

  16. When to Identify Issues The Wheel

  17. POP QUIZ You are required to collect census data (via a database) to report on the APR indicators. TRUE or FALSE

  18. POP QUIZ You are not required to use a cyclical approach to monitoring (e.g. monitoring each school in a 3-year cycle) to identify issues. TRUE or FALSE

  19. Pop Quiz • POP QUIZ You only have to look for issues that are related to the 14 Part C/20 Part B Indicators. TRUE or FALSE

  20. Pacific General Supervision Academy Identifying Issues (including noncompliance) Monitoring – The Big M Team Application Activity

  21. Application Activity Guiding Questions Putting it Together (Activity) • How do you identify issues? • Which issues are you looking for? • Too few? • Too many? • How do you (do you?) prioritize issues? • Are you duplicating efforts?

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