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technical session WP0

technical session WP0. State of implementation - April 2008 : half of the project ! Role of local coordination (overview/management) Read Annex I (full project) - to get an overview of what your community has planned to achieve

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technical session WP0

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  1. technical session WP0 State of implementation - April 2008 : half of the project ! • Role of local coordination (overview/management) • Read Annex I (full project) - to get an overview of what your community has planned to achieve • What has been achieved ? What is missing ? Read next 18 month Report, to get an overview of where partners stand- what they have planned • Foreseeing progress and identifying potential problems • Report to Project coordinator /PSG when necessary (progress/difficulties) Key element : the success of this project = your partners’ success

  2. Technical session WP0tasks of local coordinator • Administration/Financial management : • Management of your community on a everyday basis • Provide guidelines and assistance to your partners, that they are able to deliver work in time and/or to let you know if they have problems • Supervision of EACH of your partner budget - cf xls document- declared/foreseen/Final result- • Financial key documents are A3.1 (full budget) - A.3.3 (next 18 months) in the end of the Annex 1 • Provide overview/assistance on “financial forecasting” : Make sure that financial forecasting “stick” to what is planned (closest to reality).

  3. Management overviewRenaissance European level

  4. Management overviewRenaissance Local level

  5. Example : Calendar for the Reporting Period 2 • How & what ? The need of having one and single common format for each partner : • fulfilment of xls document by partners (Description activities + Financial declaration) + Mandatory Language : English • ForAnnual Report progress : WP leader • Who? List of main authors (responsible) : • WP0 : WP0.1 : Renaissance coordinator (Hespul/GL) + WP0.2 : local coordinator (GL/Hespul + Ayto./UB) • WP1: Renaissance leader by sub-WP, i.e.: WP1.1 (GL), WP1.2 (INSA ), WP1.3 (LoM), WP1.4 (Urbic), WP1.5 (Ecodes) !!!???- • WP2 : Renaissance leader (UdZ) - separated for WP2.1/2.2 but common for WP2.3 • WP3 : local Leader (SEM Lyon confluence + SMRUZ): annual report per community • WP4 : Renaissance leader (Hespul) • WP5 : Renaissance leader (Ayto.Zaragoza) • Deadline : mid- October 2007 : To be sent to the Renaissance Coordinator

  6. How to handle reporting process ? Suggestions • List of documents (sent by project coordinator) : • Deliverables summary: what ? Who’s involved ? Additional information needed ? • Template of annual report (caution : all partners covered ? major cost items covered ? next 18 months description ?) • Updated financial sheet of xls doc/ Year 2 DG TREN validation ? • Local coordination (close collaboration needed with each partner/ local leaders) : • Preparation of their xls doc (description + financial declaration) ? + visit each partner ? • Adequate fulfilment of xls doc (description activities + financial sheet) • Precise consistence between xls doc & Form C & Audit certificate (flexibility : Clause 39) • Assistance to WP Leader on Annual report production (clearly identify what is asked from them + others involved partners/ locally-internationally). • FINAL CHECKING : comparaison xls/Form C/Audit certif

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