HOW DOES CLASSIFICATION AFFECT MY JOB?

1. HOW DOES CLASSIFICATION AFFECT MY JOB?

2. The classification system • All jobs within the CSU are organized into specific classifications within occupations • Each classification has a statewide classification and qualification standard (CQS) • Minimum qualifications • Typical duties • Level of responsibility California State University Employees Union 2011

3. Classification and your position description – How do they relate? California State University Employees Union 2011

4. Library Services Specialist is a CLASSIFICATION Which contains distinct SKILL LEVELS: • Library Services Specialist I • Library Services Specialist II • Library Services Specialist III • Library Services Specialist IV California State University Employees Union 2011

5. Reclassification vs In Class Progression • RECLASSIFICATION-To move from one classification (Administrative Assistant) to another (Library Services Specialist) is a RECLASSIFICATION • IN CLASS PROGRESSION-To move from an LSS I to a LSS II IS IN CLASS PROGRESSION. California State University Employees Union 2011

6. Implementation of the new Library Services Specialist Series California State University Employees Union 2011

7. The Process • No update to position description since July 2010 - the employee and administrator have 90 days to update the position description and reach agreement. • Updated position description after July 2010- the employee and administrator have 90 days to review and determine if they are still in agreement. • If no agreement is reached, both the employee and the administrator shall submit a memo to HR with the LSS classification he/she is proposing and the basis of their proposal. California State University Employees Union 2011

8. The Process • HR shall conduct a position classification review, and if necessary, a desk audit. • Any appeal of the classification decision must be made by the employee and submitted to HR within 30 days of receipt of the classification decision. • Appeals will be completed within 180 days of HR receiving the request. Any reclassification resulting from the appeal will be retroactive to May 2011. California State University Employees Union 2011

9. Important Deadlines! • September 29, 2011–position descriptions must be completed • Within 30 days of the classification decision, appeals must be filed with Human Resources California State University Employees Union 2011

10. Writing the Position Description California State University Employees Union 2011

11. OUR GOAL • Shift emphasis to your highest level skills and responsibilities • Shift emphasis away from lower level tasks and duties that you do in support of the higher level responsibilities. California State University Employees Union 2011

12. BEFORE YOU BEGIN • Blank campus position description/classification review forms, and any directions, policies and procedures • CSUEU resource materials such as verbs and word lists and the Know Your Rights Flyer on Reclassification and In Class Progression. California State University Employees Union 2011

13. RESOURCES • Your latest position description. • The standards for your current classification and the one to which you aspire (www.calstate.edu/HRadm/Classification/index.shtml) • CSUEU website regarding updating your position description: (http://www.csueu.org/OntheJob/Classification/Reclassification/tabid/708/Default.aspx) California State University Employees Union 2011

14. The 50 percent rule California State University Employees Union 2011

15. What counts is not HOW MUCH you do, or how many different things you do, or HOW WELL you do them, but the LEVEL at which you work. California State University Employees Union 2011

16. The Legend of the Stonecutters California State University Employees Union 2011

17. Three stonecutters were working at their jobs when a passerby stopped to ask what they were doing. The first answered, “I’m cutting stone.” California State University Employees Union 2011

18. The second said “I’m building a wall.” California State University Employees Union 2011

19. And the third said,“I’m creating a cathedral.” California State University Employees Union 2011

20. Like the stonecutters, your tasks can have a different meaning depending on your perspective. Redefine your tasks toward the cathedral. California State University Employees Union 2011

21. WHERE DO I START? • Write down everything you do • 3-4 broad categories • Assign percentages of time • Verbs California State University Employees Union 2011

22. HOW TO SUCCEED • Use good English • Write in Complete Sentences • Keep verbs consistent • Keep from personalizing (referring to incumbent) California State University Employees Union 2011

23. Use Teamwork…. • Form a work group, meet regularly with specific goals and deadlines • Finally – Show a friend! Ask them to proof your work California State University Employees Union 2011

24. TYPES OF WORK California State University Employees Union 2011

25. Level of work • Complexity (difficulty) of work • Degree of independence with which you work – how are you supervised? • Where does your work come from – self generated or assigned by a higher level employee? • Authority to commit resources – money, labor, things • Amount of independent judgment used California State University Employees Union 2011

26. TYPES OF SUPERVISION • Direct Supervision – close and regular • General Supervision – some delegation of responsibility, some independence in routine matters. • General Direction – operates independently under broad guidelines • Works as a team. Not supervised in the conventional sense. California State University Employees Union 2011

27. QUANTIFY AND SPECIFY • You do what? To what or whom? To achieve what outcome? At what level of difficulty? • Give examples! California State University Employees Union 2011

28. BE SPECIFIC • Focus on WHAT you do and the LEVEL at which you do it • NOT how much (workload) you do or how well (performance) you do it. California State University Employees Union 2011

29. CONTACT INFO:Nancy Kobata, CSUEU Classification Chairnkobata@calcsea.orgcell phone: (559) 287-3378Joan Kennedy, Chapter President SLOjkennedy@calcsea.org California State University Employees Union 2011