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2012 Budget

2012 Budget. Clearview Library District (CLD) Proudly serving the communities of Windsor, Severance , and West Greeley. 2012 Budget Process. August: Update five-year plan and 2011 forecast on 20th September: Input from staff, public, and board on 27th

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2012 Budget

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  1. 2012 Budget Clearview Library District (CLD) Proudly serving the communities of Windsor, Severance, and West Greeley

  2. 2012 Budget Process • August: Update five-year plan and 2011 forecast on 20th • September: Input from staff, public, and board on 27th • October: First Reading on 25th • November: Joint meeting for Public Hearing Second Reading on 29th • December: Approval and certification on 12th

  3. The Mission • To provide access to quality library materials and information resources that address the needs and expand the aspirations of the community for lifelong learning, enrichment and pleasure.

  4. The Components • Windsor-Severance Library • Clearview Mobile Library & Outreach Services • Virtual Library –www.myclearview.info

  5. Goals from our Strategic Plan • Increase the visibility of the library and serve an increasing percentage of the district population. • Retain and improve a high level of user satisfaction with an emphasis on customer service. • Achieve higher material circulation with an increasing virtual share.

  6. Population and Program Attendees

  7. Patrons Served and Physical Circulation

  8. Adult Services

  9. The Mission • The Adult Services Department acquires and maintains material in a variety of formats to serve the entertainment, enlightenment and informational needs of the people of the Clearview Library District.

  10. The Activities • Front-lines circulation • Readers’ Advisory • Basic reference • Materials handling • Collection development • Collection maintenance • Adult programming • Electronic Resources

  11. The Goals • Collection quality • Increase Best-sellers, DVDs, music, e-books • Customer service • Staff increase • Tech Bar • Author event

  12. The Resources • 5% collection budget increase • Staff increase • Circulation Assistant 32 hrs/week • Shelving

  13. Youth Services

  14. The Mission • The Youth Services Department provides quality programming and reading, listening and viewing materials for children from birth through age 18, fostering a love of the written word and a desire for life-long learning.

  15. The Activities • Maintains and orders all children’s materials • Designs and maintains children’s space • Youth programming • Story-times • Homeschool programs • Seasonal programs • Summer Reading • Book Clubs • Volunteer program

  16. The Goals • Book Club Bags and Story-time Bags • Interactive space • Collection access (reorganization of collection) • Collection Development • Non-fiction • Juvenile Graphic novels • Youth Fiction • Youth media • Supplemental educational materials (Weld Re4 collaboration)

  17. The Resources • Staff hours increase of 32 hrs per week

  18. Outreach Services

  19. The Mission • The Outreach department provides library service to the underserved and facilitates dynamic, non-traditional library services outside of library walls.

  20. The Activities • 25/wk full Bookmobile service • Community partnerships • Daycare story-times • School programs and special events • Tours • Book Clubs • Library advocacy

  21. The Goals • Increase home daycare service • Implement additional school book clubs • Test pilot programming in Severance • Increase presence at school events • Increase large-scale community program partnerships • Mini Tech Bar

  22. The Resources • Additional 60 hours of staff time per week • Funding dedicated to joint sponsorship programs.

  23. Technical Services

  24. The Mission The mission of Technical Services at Clearview Library District is to organize, preserve, maintain, and provide access to information and technology in all formats in the most efficient and effective ways possible in support of the library’s vision statement and strategic goals; to work cooperatively with other library departments to provide the best library services possible for the users; to follow and support national standards and practice in organizing materials.

  25. The Activities • Processes and catalogs all new materials • Maintains and updates website and catalog • Facilitates technology training for staff and patrons • Liaises with TLC and online vendors • Collection development • Manage the information technology infrastructure of the library • Behind-the-scene activities that e keep the library running

  26. I.T. Infrastructure • I.T. vendor (Colorado Network Management) • Servers • Website • Software • Hardware • Servers • Databases • PCs • Printers • Integrated Library System (TLC) • Automated Calling System (Phone Tree) • RFID (Item Security) • Self Checkout System • After hours pickup lockers • SAM (manages patron access to Internet) • Drive Shield (public access PC security)

  27. The Goals • Cross training all technical services staff in responsibilities of the department • Assess library technology • Update of the library’s website • Develop technical training classes for public and staff

  28. The Resources • Resources for website development • 4 hours per week staff increase

  29. Administration Human Resources, Financial Management, and administrative assistance budgeted for an additional 1.5 FTE or 60 hours/week in 2012 How best to accomplish with partnering, consulting, present staff, or additional part-time resources to be determined

  30. Property Valuation and Revenue

  31. Overview of the 2012 Budget

  32. Details on the Expenditures

  33. Impact on Fund Balances

  34. How Do We Compare with Our Neighbors? • High Plains • Estimated 2011net of $731K • Budgeted 2011 net of 620K • Estimated 2011 ending fund balance of $14.1M • Poudre River • Estimated 2010 net of $932K • Estimate 2010 ending fund balance of $5.1M

  35. 5 Year Capital Plan

  36. The Results We Expect

  37. How Do We Compare?Colorado Libraries Serving 10,000-24,999 in 2009 or 2010 • Circulation per capita • 2010: 10.03 vs. 9.94 (average) and 10.03 (75th percentile) • 2011: 10.43 • 2012: 10.55 • Visits per capita • 2010: 7.7 vs. 7.69 (average) and 9.51 (75th percentile) • 2011: 8.4 • 2012: 8.7 • Program Attendance per 1000 residents • 2010: 472 vs. 452 (average) and 513 (75th percentile) • 2011: 651 • 2012: 851

  38. Our Philosophy: • “We will try to say yes more than we say no. We can’t always but we will sure try.” Ann Kling, 2011

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