What is DMS aka Document Management System

1. What What is is DMS Management Management System? DMS aka aka Document Document System? Document Management System is also known as DMS is a system used for tracking, managing and storing documents. This system should possess the capability of tracking different versions of the digital documents created and modified by different users. An ideal document management software enables any business to convert, store, paper files through scanning and import them into a wide range of formats like Word documents, Excel spreadsheets, PowerPoint presentations, PDF files and more. Document management is vital to all sectors including commercial business, banking, finance & insurance, government, non-government, education, healthcare, etc. Even in an era of digitalization, many businesses still have piles of paperwork stacked up in a room. Due to this, it very difficult to find particular documents when you need them. There is always a high possibility of losing important documents. As a result, your business may have to face penalties, financial losses which can directly or indirectly impact your business reputation. Documentation management is an integral part of any business which is why it very important to choose the right DMS for your company. Implementing the best document management system is very beneficial for any business. Here are 7 parameters of DMS software you must consider. Cross functionality The document management software should not be limited to a particular device. It is important to check if your DMS software offers seamless cross-functionality across a wide range of devices including desktops, smartphones, and tablets. The Cross- functionality of your software ensures that you can access all the crucial and organized documents from various devices of different screen sizes. With today’s modern technological advancement, it makes no sense to have DMS software that is functional on a particular device only. Bulk document scanning capacity Scanning one document at a time and converting it into a database is an exhausting task and a total waste of time. When you’re looking for document management software make sure that the DMS software has bulk scanning capabilities while maintaining a high level of readability. This ability of your software will help you to complete the task as soon as possible. Powerful Keyword Search Your preferable DMS- document management system must have a powerful document search engine feature. It allows you to search for documents and important files in no time. If your software does not offer a powerful search engine then it the same as sticking to paperwork.

2. Easy navigation and user-interface Easy navigation and seamless user- interface play a crucial part while choosing the best document management system for your company. The navigation and interface allow everyone to use the software effectively without having a hard time understanding and operating the software. Improve productive hours A DMS software allows you to find the documents you are looking for in no time through a strong keyword search. As result, there is no time waste and you can focus more on the task at hand. It is also important to note that your DMS solution should offer role-based information and alerts based on the types of documents accessed. High-level of Security Data is the single most important asset of any business in the digital world today. Therefore, it is vital to choose a DMS system that offers robust security. The best document management system will have a high level of security. It must provide a high level of encryption and role ba Security is one of the most critical aspects of a document management system. An excellent DMS software will provide a high level of documents encryption and role-based access. There should be a folder hierarchy and alternatives for folder privacy. Model your processes The best DMS solution has a robust inbuilt enterprise-level Business Process Management and Workflow Automation that automatically redirects documents to their specific location. Also, it enables you to tailor and manage your business processes as per your needs. Why you’ll love Tyrus Cloud Management System Benefits Offers you fast and flexible access to information You won’t need an entire room to store your files and document Find the document(s) you need with just a keyword search Encrypt and secure your digital documents, authorize only trusted users Audit your business digital document at your convenience Conclusion We hope this article helped you to choose document management software for your business. We provide excellent DMS services that are specially tailored to enhance your business productivity.