Advanced PowerPoint

1. Advanced PowerPoint Cliff Solomon

2. Presentation Outline • Quick Overview of the Program • Creating Your Own Template • Using Clip Art • Animation Do’s & Don’ts • Posting to the Web • Inserting Charts and Diagrams • Your Questions

3. Quick Overview of the Program • Why Use PowerPoint? • Idea Organizer • Presenter Outline • Student Notes • Web Publishing

4. Student Thoughts About PowerPoint As Reported By Kimberly Gustafson* • Advantages • Gives organization • Provides reference points and outline to students, which they want • Allows students to focus on content *WebEd Presentation on October 15, 2002 http://depts.washington.edu/webed/presentations.html

5. Disadvantages to PowerPoint • Creates a linear presentation • Partly mitigated by embedding page numbers and using slide show navigation • Insert numbers on each slide (Insert menu, slide number), then use handout as your guide to slides

6. Disadvantages to PowerPoint • Students want lecture outline • PowerPoint can be a crutch • Slides need to be readable • Faculty need to feel comfortable with PowerPoint

7. Quick Overview of the Program • Different Views • Normal—Slide Sorter—Slide Show

8. Quick Overview of the Program • Two Methods of Creating Slides • Outline Method • Easiest way to start • Navigate using Tab, Shift+Tab, and Enter • Slide By Slide Method • Best way to polish look and to add graphics

9. Quick Overview of the Program • First thing to do: Choose design template • Then modify Master slide • Change fonts & font sizes • Change colors • Add images

10. Creating Your Own Template • Choose Colors • Go to slide master, adjust font size (careful), colors (individually or using color scheme) • Add Images • A good place to get images is online • Microsoft clip art • Images.google.com

11. Using Clip Art • Find clip art on your computer • Insert picture—Clip Art • Find clip art on the web • Clips Online • Deconstruct image • Click draw, ungroup, accept conversion, deselect, select pieces, delete or change colors

12. Quick Overview of the Program • Show Outline Method • Show Slide by Slide Method • Format Slide Layout

13. Animation Do’s & Don'ts • Progressive Disclosure • What it is • Why do it?

14. How To Do A Progressive Disclosure • Type text • Click first line, slide show, custom animation, add effect (i.e., wipe from left), effect options • If necessary, go to text animation and choose group and change so it matches your needs

15. Animation Don’ts • Don’t have letters come in one at a time • Don’t use sound unless necessary

16. Animation Don’ts • Don’t have too much animation

17. Page Transitions • Best done in slide sorter • Select all slides and apply transition • Deselect or change the few

18. Posting to the Web • Save as .ppt • Save as .html • Save as .pdf

19. Inserting A Chart • Format slide for chart • Clear data table, making sure that all columns are clear • Copy data from spreadsheet and paste • Modify chart--for example, change the color of a bar • Add labels by going to chart, chart options, data labels • Get out of chart by clicking outside of the box

20. Inserting Charts and Diagrams

21. Inserting Charts and Diagrams

22. Other Topics • Demonstrate Split Between Two Slides • Send to Back • Hooking Up to A Projector

23. Your Questions