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Reviewing Machine-Readable Systems in Museums KE EMu Users, 2 June 2008

Reviewing Machine-Readable Systems in Museums KE EMu Users, 2 June 2008 Julian Tomlin. Contents. The Project Technologies Case Studies Benefits and Drawbacks Decisions, Decisions, Decisions Workshop - 30 June Links. The Project. London Museums Hub

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Reviewing Machine-Readable Systems in Museums KE EMu Users, 2 June 2008

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  1. Reviewing Machine-Readable Systems in Museums KE EMu Users, 2 June 2008 Julian Tomlin

  2. Contents • The Project • Technologies • Case Studies • Benefits and Drawbacks • Decisions, Decisions, Decisions • Workshop - 30 June • Links

  3. The Project • London Museums Hub • Part of wider research into access to collections • Brief • Machine-readable technologies • Chiefly in museums • Focus on collections management • Methodology • Email lists; conferences; CMS user groups • Site visits (referred to in case studies) • Today providing summary, with reference to KE EMu

  4. Technologies • Chiefly 1D, 2D barcodes, RFID tags

  5. Ashmolean Museum • ‘The Decant’ - moving 250k objects to 1k locations, with 16k containers • Barcodes, with in-house database • 9 data stations, each with 2-4 staff • Workflow • basic cataloguing, barcoding, photography • Data loaded into MuseumPlus (new CMS)

  6. Petrie Museum • Conservation audit of 80k objects • Barcodes chosen, RFID rejected • RFID estimate of £24k • Labels positioned in crystal boxes, or placed in open boxes • Aim to supplement/ replace display labels • not fulfilled as labels too big

  7. Manchester Art Gallery • 2D (QR) codes • Trial with Revealing Histories display • Link to web pages with text, audio, inviting user content • Example of web page for mobile phone

  8. Children’s Museum, Indianapolis • RFID • Walker Arts Center • collections management • planned for visitor access • ARTiFACT TRAC™ software • data stored on the tag • RFID tags • encapsulated • Washi-Wrap™ • tie-on tags • Live link planned • to KE EMu

  9. MVWISE • Web interface to KE EMu • Uses PDA’s web browser • Developed by Museum Victoria, Melbourne • MvCIS (Collections Inventory System) leading to MVWISE (Wireless Input System) • Live updating of data • Uses barcodes but RFID reading supported

  10. Benefits and drawbacks • Accuracy, speed of data entry • Perception of organised, secure storage • Success in large-scale collection moves • Reliance on certain staff, lack of take-up • Importance of training, support, procedures • Costs • comparison of technologies, staff time • Longevity • technology, physical

  11. Decisions - environment

  12. Decisions - barcodes or tags?

  13. Decisions - readers, software

  14. More … • Workshop - 30 June @ London Transport Museum • Researching our online audiences • Current and potential use of web statistics • Measuring the use of collections • Machine-readable labelling for collections management and access Bookingshttp://londonhub.wufoo.com/forms/london-museums-hub-workshop/

  15. Links • www.collectionslink.org.uk/find_a_network/regional_networks/sustainable_storage • mvwise.museum.vic.gov.au/Home.htm • www.emuusers.org/Portals/0/Melbourne 2005/Presentations/03_MVWISE.pps

  16. E: julian@juliantomlin.com W: www.juliantomlin.com

  17. end

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