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Programs & Services Redesign

Programs & Services Redesign. Overview: Changes to the structure are needed for Fiscal. Look at how Programs, SSIS Sub Programs, Services and county Sub-Services used - both by the system and the counties. Issues with the current SSIS structure (the 9 digit BRASS Plus).

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Programs & Services Redesign

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  1. Programs & Services Redesign Overview: Changes to the structure are needed for Fiscal. Look at how Programs, SSIS Sub Programs, Services and county Sub-Services used - both by the system and the counties. SSIS Fiscal Presentation

  2. Issues with the current SSIS structure (the 9 digit BRASS Plus) • Program and service are lumped into 1 field • The field often needs to be divided into smaller chunks for reporting. • In SSIS Fiscal, state reports, claiming and county reports need the 3 digit BRASS code. • Maintenance of the codes is difficult • For SSIS • For counties - County sub-services also have to be defined for every sub-program where they are valid. SSIS Fiscal Presentation

  3. Functions that will change with the re-design • How counties will define sub-services • Staff Activity and Service Agreement Entry • Provider Services Offered Setup SSIS Fiscal Presentation

  4. Create Sub-ServiceReview of the current process • Create the sub-service • Define whether the sub-service is staff and/or vendor provided • Define valid activities for the sub-service SSIS Fiscal Presentation

  5. Current Screen in Admin • Services are defined in every sub-program in which the service is valid • The same is true for sub-services Note: The sub-services on this screen are from a test database and would not be seen in a county. SSIS Fiscal Presentation

  6. State Defined Services Counties will still have the ability to change the default settings of state-defined services - Staff and/or Vendor provided - Only needs to be done once for the service, and will apply to all sub-programs - A new indicator will be added (not shown) to allow counties to require a county defined sub-service on Staff Activity and Service Agreements SSIS Fiscal Presentation

  7. State Defined BRASS Services • Change list of activities for a sub-program / service - This process won’t change, except the list of activities will be used by all sub-services SSIS Fiscal Presentation

  8. Current Screen: Create County Sub-Service • Define settings - Sub-service Name - Sub-service Number - Effective Dates - Staff/Vendor provided - Valid Activities SSIS Fiscal Presentation

  9. The Proposed Change: Create County Sub-service • Define the sub-service and settings - Sub-service Name- Sub-service Number - Effective Dates • Activities and staff/vendor provided indicators come from the state defined service SSIS Fiscal Presentation

  10. Staff Activity Review of current screen BRASS Services and sub-services are combined on 1 drop down Note: The services on this screen are based on an example from Olmsted County SSIS Fiscal Presentation

  11. Staff Activity How the same example might look New County Sub-Service drop down shows sub-services valid for the selected BRASS Service Service list shows available BRASS Services Note: The sub-services on this screen are based on an example from Olmsted County SSIS Fiscal Presentation

  12. Service Agreement Entry Changes to Service Agreement Entry would match Staff Activity Entry SSIS Fiscal Presentation

  13. Provider Services OfferedReview of current screen Select Services and sub-services in each sub-program that applies SSIS Fiscal Presentation

  14. Provider Services OfferedHow it might look • Select a BRASS Service, then select the sub-services • Selection is valid in any sub-program where the service is valid Note: The sub-service on this screen is from a test database and would not be seen in a county. SSIS Fiscal Presentation

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