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The Eurostars Programme Answering the research ambitions of

The Eurostars Programme Answering the research ambitions of innovative small businesses Svatopluk Halada EUREKA Secretariat. > Eurostars Programme is the first European funding and support Programme to be specifically dedicated to R&D-performing SMEs

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The Eurostars Programme Answering the research ambitions of

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  1. The Eurostars ProgrammeAnswering the research ambitions of innovative small businessesSvatopluk HaladaEUREKA Secretariat

  2. >Eurostars Programme is the first European funding and support Programme to be specifically dedicated to R&D-performing SMEs It’s a multi-annual joint EUREKA-EU programme (2008-2013),which combines: National R&D programmes from 33 countries (300+ M€ committed) FP7 (up to 100 M€ committed) EUREKA Secretariat (20+ years of experiencesof involving in the national R&D programmes) The Eurostars Programme

  3. Adoption by the European Union Eurostars exploits Article 185 of the Treaty on the Functioning of the European Union (TFEU) [ex Article 169 of the Treaty establishing the European Community] requiring co-decision by the European Parliament and the Council of Ministers Adoption by the European Parliament 10 April 2008 Adoption by the Council of Ministers 23 June 2008

  4. The Eurostars Programme Eurostars in glance

  5. Eurostars project criteria Consortium leader is an R&D-performing SME* At least 2 participants from Eurostars participating countries Project duration is less than 3 years Market introduction is foreseen within 2 years after project completion The R&D-performing SME(s) are undertaking at least 50% of total project costs Well balanced partnership (no country responsible for more than 75% of total project costs) No restriction on thematic area (bottom up) */At least 10% turnover or 10% full time equivalent (FTE) dedicated to R&D

  6. Eurostars participating countries Italy Latvia Lithuania Luxembourg Malta The Netherlands Norway Poland Portugal Romania Slovakia Slovenia Spain Sweden Switzerland Turkey United Kingdom Austria Belgium Bulgaria Croatia Cyprus Czech Republic Denmark Estonia Finland France Germany Greece Hungary Iceland Ireland Israel status: 28October 2010

  7. Communication of funding results Cut-off date Eurostars process SUBMISSION OF PROPOSALS & ASSISTANCE EVALUATION PHASE FUNDING SYNCHRONISATION MONITORING PHASE Eligibility check / NPC Cover note Project initiation Registration Contact National Project Co-ordinator Check the Eurostars Guidelines for Applicants Final Consortium Agreement Contact National Project Co-ordinator Contact National Funding Body Technical assessment Market introduction IEP session Ranking list Project execution Market Impact Report Project Progress Report Final Report Approval of the Ranking list by HLG Check Guidelines for Participants 14 weeks Max. 3 years 5 weeks 2 years Time

  8. The Eurostars Programme Management Structure

  9. Eurostars management > Eurostars High Level Group > Eurostars Advisory Group > Eurostars member countries network > EUREKA Secretariat in Brussels

  10. Management structure Eurostars High Level Group • to supervise the implementation of Programme • to nominate the members of the Eurostars Advisory Group (EAG) • to approve the operational procedures to run the Programme • to approve the call planning and call budget • to nominate Chairman and IEP members • to approve the ranking list of Eurostars projects to be funded

  11. Management structure Eurostars Advisory Group • Composed of EUREKA/Eurostars NPCs • Chaired by the EUREKA Secretariat • Recommendation on implementation of the Programme (e.g. funding procedures, evaluation and selection process, project monitoring)

  12. Management structure EUREKA Secretariat • Eurostars Team is an integral part and charge for the execution of the Programme Role and responsibilities • Establishment of the yearly call budget, organisation of call for proposals and reception of the project proposals (single entry point) • Organisation of the eligibility and evaluation project proposals • Organisation of the selection project proposals for funding • Project monitoring • Decentralised management of the EC funding contribution • Reporting to the Eurostars HLG, EUREKA HLG and the European Commission • Promotion of the Eurostars Programme

  13. Eurostars network The NPC network - role • Support in setting up a project application • Performing pre-screening • Performing part of the eligibility check and writing the Cover note • Involvement in the monitoring of ongoing Eurostars projects • Information and promotion on the Programme

  14. The Eurostars Programme Project Application Submission

  15. Information website > www.eurostars-eureka.eu

  16. Guidelines for applicants > Download PDF at www.eurostars-eureka.eu/forms/guidelinesforapplicants.pdf

  17. Support and assistance from EUREKA • Discuss your application with your local NPC • Ensure that all of your partners discuss the application with their local NPCs

  18. Signing up as a Eurostars applicant • Submit an application • Download an empty Project application form • Download the Eurostars ‘Guidelines for applicants’ • Download the skeleton for the Consortium agreement • Download the checklist for the creation of a Consortium agreement

  19. Eurostars Registration One registration per application is required

  20. Application form Eurostars Application form Ensure that the Application form is the latest version

  21. Upload Application form • Check availability of acronym • Upload project application form • Pass validation check

  22. Upload annexes • Upload remaining documents • Draft Consortium Agreement • in English according to skeleton • Financial Document for each participant • Certified Accounts • Business Plan • Not required for public organisations • Other annex (optional)

  23. Draft Consortium Agreement • Must cover all aspects contained within the skeleton provided • Does not need to be identical • Can contain more information • Do not use FP model • Focus on • Project Management • Access to existing know how • Protection of project results • Exploitation of project results • Agreement of partners is critical • This is a legal document. You must be happy with all aspects. • Important to have a strong draft document • Protects partners • Protects project • Provides clarity for roles • Can help with faster processing and commencement

  24. Confirmation and signing of application A confirmation of the participation to the project is asked by sending the document signed by fax or mail to the Eureka Secretariat address within 7 days following the sending date and maximum 7 days after the cut off date. A confirmation of the participation in the project is sought by sending a ‘signature and commitment form’ to each participant after the cut-off deadline. This must be returned to the EUREKA Secretariat within 5 working days of its delivery.

  25. The Eurostars Programme Assessment process

  26. Central evaluation process

  27. Eligibility check The EUREKA Secretariat is responsible for providing the eligibility check • Consortium leader is an R&D-performing SME from a Eurostars participating country? • At least one other participant is from another Eurostars country? • R&D-performing SME(s) contribution 50 % or more of the total project costs? • Is the consortium well balanced? (no single participant or country is responsible for more than 75 % of the total project costs) • Is the project duration 3 years or fewer? • Is market introduction within 2 years of the project’s completion? • Does the project meet the EUREKA criteria? (No restrictions on thematic area, civilian purpose) 10% FTE engaged in R&D or 10% turnover dedicated to R&D

  28. Cover note by National offices The National Offices are responsible for answering eligibility questions relating directly to the project participants from their country • Is this participant is a legal entity in the host country? • Should this participant be accepted following the application of national track record? • Are there serious doubts as to the finances and practices of the entity (bankruptcy, fraud, no viability)?

  29. A two-steps of central evaluation process • Technical assessment by two independent experts /EUREKA Project Assessment Methodology – PAM/ • Basic Assessment • Well balanced partnership; Added value through cooperation • Technological and managerial capacity of all participants • Methodology; Cost and financing structure • Technology and Innovation • Degree of technological maturity • Technological achievements envisaged • Degree of Innovation • Market and Competitiveness • Market size, access and risk • Time to market • Return on investment • Evaluation and ranking by members of the Independent Evaluation Panel (IEP)

  30. The selection of Technical experts

  31. Who are Technical experts • Industrialists and Academics with specialist technical knowledge and market appreciation • Selected according to eligibility criteria and experience • 574 Experts accepted to database • 485 Contracts signed from 29 countries

  32. The assessment of applications

  33. Each of the IEP members evaluate each individual proposal Evaluation by the IEP • Independent Evaluation Panel : Chairman + 8 members

  34. Ranking of applications by the IEP

  35. Eurostars HLG endorsement of the IEP Ranking list Threshold less than 60% in each criteria and less than 67% overall

  36. Funding availability and contribution simulator

  37. Funding of successful project applications • The funding of partners is based on the national funding rules • The funding of projects is following the ranking list until national budget exhaustion • All partners of a Eurostars project must have a funding secured • Upon receipt of the “funding availibility” letter, all participants must contact their NPC within 10 days

  38. The Eurostars Programme Results of cut-off 1-5

  39. The Eurostars Programme First deadline: 8 February 2008 Second deadline: 21 November 2008 Third deadline: 24 September 2009 Fourth deadline: 25 February 2010 Fifth deadline: 30 September 2010  Sixth deadline: 24 March 2011

  40. Rate of eligible – Above threshold

  41. Eurostars Programme - global overview *Estimations based on the average public funding rate

  42. Global Overview- Project profile

  43. Global overview - Project applicants • Overall, 73% of the applicants are R&D SMEs and SMEs, 5% are large companies, and 21 % are Universities and Research Institutes

  44. Global overview -Project participants • Overall, 71% of the applicants are R&D SMEs and SMEs, 6% are large companies, and 22% are Universities and Research Institutes

  45. Global overview - Technological areas

  46. Global overview - Market areas

  47. R&D SMEs profile

  48. Types of consortium – Approved projects

  49. The Eurostars Programme is effective

  50. Eurostars is effective because… • Predictable procedures (effective EUREKA network support and transparency) • Short lead-time (3 months from cut-off date to evaluation results) • Funding is assured (national commitment)

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