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RESHAPING THE WORKFORCE John R. Mularski July 30 – 31, 2003

RESHAPING THE WORKFORCE John R. Mularski July 30 – 31, 2003. Labor Relations Conference. Managing complement is a key driver for our financial performance Future changes require that we put in place a sound complement management process now. Labor Relations Conference. Why VER? - Why Now?

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RESHAPING THE WORKFORCE John R. Mularski July 30 – 31, 2003

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  1. RESHAPING THE WORKFORCEJohn R. MularskiJuly 30 – 31, 2003

  2. Labor Relations Conference • Managing complement is a key driver for our financial performance • Future changes require that we put in place a sound complement management process now

  3. Labor Relations Conference Why VER? - Why Now? • Tool to Reshape • Complement Challenges FY 2003 and Beyond • Option that encourages voluntary movement

  4. Labor Relations Conference Assessing Approximate Potential : • Who meets the age and service requirements for VER? • 58,000 APWU employees • 8,400 NPMHU • 7,600 supervisors

  5. Labor Relations Conference • Purpose of Meeting • Greater use and understanding of tools that are available • Making data driven decisions • Better Planning • Exploiting Attrition

  6. Context and History • Historical ability to manage growth • Less success in static or downturn environment • Complement growth, freeze, more growth cycle • Sustained period of complement management

  7. Total Career On Rolls Prior AP variance: -2,392 EPLY variance: -18,007

  8. Repositioning Tools & Techniques • We’ve Come A Long Way…….. • FY 02 Complement Reduction 22,954 • FY 03, YTD (AP 11) Complement Reduction 18,007 OVER 40,000! Over 40,000!

  9. Repositioning Tools & Techniques • No “magic pill” • No “secret formula” Instead……… • Combination of ALL the tools and ALL the techniques!

  10. Repositioning Tools & Techniques • How Was It Achieved? • Complement Coordinators • Complement Review Committees • Managed Conversions • Managed Hiring • WebCoins • Reassignment Plans • Learned From Others

  11. Repositioning Tools & Techniques Additional Reshaping Tool (VERA) Voluntary Early Retirement Authority • Provides for voluntary employee movement • Provides complement optimization flexibility • Complement challenges remain in FY 03 and beyond

  12. Repositioning Tools & Techniques • Operations Challenge • Identify the positions that are excess • Identify the placement opportunities • Assess the FT/PTF ratios – complement mix Identify Excess Complement

  13. Repositioning Tools & Techniques • HR Challenge • Verify eligibility for an early retirement • Significant workload which requires dedication of resources • Errors are costly Identify the Eligible

  14. Repositioning Tools & Techniques • Staffing & Scheduling Issues • Repositioning and Reshaping within Labor Contract provisions • Managing the conversion process • Managing the hiring process • Reassignments

  15. Repositioning Tools & Techniques • Legal Issues • Legal obligations under voluntary early retirement authority • Avoiding challenges resulting from failure to follow VERA procedures

  16. Repositioning Tools & Techniques • Complement Management Tools • VERA Tracking • VERA Modeling • AIR (Automated Impact Report)

  17. Repositioning Tools & Techniques Recap • VERA SOP/Timeline/Rules • VERA Modeling • Staffing & Scheduling Issues • Repositioning Legal Issues

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