January 23, 2019

1. Missouri Department of Public Safety Office of the Director Criminal Justice/Law Enforcement Unit 2019 Edward Byrne Memorial Justice Assistance Grant (JAG)Non-Drug Task Force Notice of Funding Opportunity (NOFO) Training January 23, 2019

2. CJ/LE CONTACT INFORMATION Heather Haslag, Program Manager P: (573) 751-1318 E: heather.haslag@dps.mo.gov Amelia Hentges, Program Representative P: (573) 522-4094 E: amelia.hentges@dps.mo.gov Main Phone: (573) 751-4905 Fax Number:(573) 522-1908 Address: MO Department of Public Safety Attn: CJ/LE Unit PO Box 749 1101 Riverside Drive Jefferson City, MO 65102

3. TRAINING OUTLINE • General Grant Information • General Grant Guidelines • Application Instructions • WebGrants • Post-Application Information • Questions?

4. GENERAL GRANT INFORMATION

5. SOURCE OF FUNDS • Authorization: • The Edward Byrne Memorial Justice Assistance Grant (JAG) Program was created as part of the Consolidated Appropriations Act of 2005, which merged the discretionary Edward Byrne Memorial Grant (Byrne) Program with the formula-based Local Law Enforcement Block Grant (LLEBG) Program to streamline funding and grant administration • The JAG Program statute can be found in Subpart I of Part E of Title I of the Omnibus Crime Control and Safe Streets Act of 1968 • JAG Program is authorized under 34 U.S.C. §§ 10151 - 10158 • Despite combination of the Byrne and LLEBG Programs in Federal FY 2005, Missouri continues to administer subawards under the purpose area of JAG separate from the purpose area of LLEBG • Catalog of Federal Domestic Assistance (CFDA) #: 16.738 • Federal Administering Agency: • U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of Justice Assistance (BJA)

6. SOURCES OF INFORMATION • DPS – CJ/LE Website: https://dps.mo.gov/dir/programs/cjle/ • CJ/LE Grant Calendar • DPS, CJ/LE – JAG Website: https://dps.mo.gov/dir/programs/cjle/jag.php • JAG Fact Sheet • DPS Financial & Administrative Guidelines • Radio Interoperability Guidelines • DPS Subrecipient Travel Guidelines • WebGrants External User Manual • Solicitation • Notice of Funding Opportunity Training & Audio Recording • Compliance Training & Audio Recording • WebGrants: https://dpsgrants.dps.mo.gov • Opportunity (Funding Opportunity) component • Certified Assurances • Solicitation • WebGrants External User Manual • Office of Justice Programs (OJP) Financial Guide: https://ojp.gov/financialguide/doj/index.htm • Code of Federal Regulations (CFRs): http://www.ecfr.gov/ • United States Code (U.S.C.): http://uscode.house.gov/ • Missouri State Statutes: http://www.moga.mo.gov/

7. FUNDING Population & Part 1 Crime Allocation Minimum Base Allocation • Calculated by the Bureau of Justice Statistics (BJS) • First, BJS determines a minimum base allocation to be awarded to each U.S. state and territory • Second, BJS calculates an additional allocation for each state and territory based on the state or territory’s share of population and Part 1 crime statistics (as compared to the other states and territories) • Once Missouri’s total is known, BJS next calculates each jurisdiction’s share of population and Part 1 crime statistics (as compared to the state’s) • Jurisdictions calculated as $10,000 or more receive direct awards from BJA (and are thus ineligible to apply for additional funding from Missouri, unless the project is multi-jurisdictional) • The remaining money, including the less than $10,000 shares, are awarded to the MO Department of Public Safety (MO DPS) • MO DPS is required to use the less than $10,000 shares for grants totaling less than $10,000 (funds the LLEBG Program) • MO DPS uses the remaining money to fund other grants under the JAG Program name Missouri Less than $10K Allocations $10K & More Allocations Direct Awards from BJA to Local Unit of Government MO Department of Public Safety JAG (Remaining $) LLEBG (<$10K $)

8. FUNDING cont’d • Things to remember: • Federal Fiscal Year =October 1 to September 30 whereas JAG Project Period = July 1 to June 30 • Therefore, 2019 JAG awards will be funded from a combination of FY 2018 federal monies and any balance of monies from prior FY federal awards

9. GENERAL GRANT GUIDELINES

10. ELIGIBLE APPLICANTS • Any state or local unit of government • Except those eligible for a direct FY 2018 JAG award, unless submitting for a multi-jurisdictional project • Refer to Appendix A of the 2019 JAG Non-DTF Solicitation for a list of ineligible agencies • Non-profit or for-profit organizations are not eligible for the JAG Program • Law enforcement agencies must apply through their respective local unit of government (or pass-thru agency) (i.e. city, county, university, or state department) • Jurisdictions currently served by a grant-funded task force should request resources through the established task force • Separate application for each “project”

11. ELIGIBILITY REQUIREMENTS Law enforcement applicants must be compliant (and remain compliant) with the following state statutes: • Section 43.505 RSMo: Uniform Crime Reporting (UCRs) • Section 590.650 RSMo: Racial Profiling Reporting • Section 513.653 RSMo: Federal Forfeiture Report • Section 590.700 RSMo: Recording of Custodial Interrogation • Section 43.544 RSMo: Forwarding Intoxication-Related Arrest Information MO State Statutes: http://www.moga.mo.gov/

12. ELIGIBILITY REQUIREMENTS cont’d Prosecutor applicants must be compliant (and remain compliant) with the following state statutes: • Section 43.544 RSMo: Forwarding Intoxication-Related Charge Information MO State Statutes: http://www.moga.mo.gov/

13. ELIGIBLE PROGRAM AREAS • Law Enforcement Programs • Prosecution and Court Programs • Prevention and Education Programs • Corrections and Community Corrections Programs • Drug Treatment and Enforcement Programs • Planning, Evaluation, and Technology Improvement Programs • Crime Victim and Witness Programs • Mental Health Programs and Related Law Enforcement and Corrections Programs, including behavioral programs and crisis intervention teams

14. ELIGIBLE BUDGET CATEGORIES • Personnel • Personnel Benefits • Personnel Overtime • Personnel Overtime Benefits • Travel/Training • Equipment • Supplies/Operations • Contractual Refer to Appendix B of the 2019 JAG Non-DTF Solicitation for additional information regarding limitations on the use of JAG funds for body armor, body-worn cameras, police cruisers, and radios.

15. ALLOWABLE COSTS • Allowable costs include, but are not limited to: • Salaries & Benefits • Overtime & Benefits • Training & Travel Costs • Fleet Fuel/Mileage • Vehicle Lease or Purchase • Vehicle Insurance • Equipment • Office Furniture • Office Telephones • Cell Phones • Internet Service • Postage • Office Supplies • Office Rent • Office Utilities • Printing/Publications • Training Materials • Membership Dues • Consultant Services

16. UNALLOWABLE COSTS • Unallowable costs include, but are not limited to: • Aircraft (excluding police helicopters) • Bonuses or Commissions • Compensation & Travel of Federal Employees • Confidential Funds • Construction/Renovation Projects • Consultant Rates over $650/day • Daily Subsistence within Official Domicile • Entertainment Expenses & Bar Charges • Finance Fees/Late Charges • First Class Travel • Indirect Costs • Less than Lethal Weapons • Lobbying or Fundraising • Military-type Equipment • Non-Compliant Communication Devices • Personal Incentives for Employment • Pre-Paid Fuel or Phone Cards • Unmanned Aerial Systems (UAS), Unmanned Aircraft (UA), and/or Unmanned Aerial Vehicles (UAV) • Vehicles (excluding police cruisers) • Vessels (excluding police boats) • Weapons and Ammunition

17. PROJECT PERIOD • Project Period: July 1, 2019 to June 30, 2020 • 12 month project period • No requests to extend this project period • Funds must be obligated within the project period • Funds are “obligated” when a legal liability to pay a determinable sum for services or goods is incurred and will require payment during the same or future period • Activities occurring before the project period start date or after the project period end date are not allowable • Must pro-rate expenses, where necessary, for ongoing costs that extend outside the project period • Funds must be expended within 60 days of the project period end • Funds are “expended” when payment is made NOTE: Funds will be disbursed monthly via a reimbursement process. Any funds not properly obligated or expended will lapse.

18. APPLICATIONINSTRUCTIONS

19. NEW ORGANIZATIONS • If your applicant organization has not yet registered within the WebGrants system: • Acquire a Data Universal Numbering System (DUNS) • Acquire or renew registration with the Systemfor Award Management (SAM) • Complete the “Register Here” on the WebGrants home screen • Wait for approved registration login Refer to the 2019 JAG Non-DTF Solicitation for further information and guidance.

20. RETURNING ORGANIZATIONS • If your applicant organization has already registered within the WebGrants system: • Login with the UserID and Password previously provided during the registration process • Verify your work information in the “My Profile” module of WebGrants • Verify your organization’s information in the “My Profile” module of WebGrants • Verify the registered users associated with your organization in the “My Profile” module of WebGrants Refer to the 2019 JAG Non-DTF Solicitation for further information and guidance.

21. GENERAL APPLICATION DETAILS • Solicitation released Wednesday, January 23, 2019 • DPS JAG website: https://dps.mo.gov/dir/programs/cjle/jag.php • DPS WebGrants Funding Opportunity: https://dpsgrants.dps.mo.gov • Applications must be submitted online in WebGrants • Paper applications will not be accepted • Applications are due by 5:00 p.m. on Wednesday, March 6, 2019 • WebGrants will automatically close based on the posted deadline • Late applications will not be accepted for circumstances such as illness, bereavement, internet connection issues, broken scanners, staffing conflicts, emergency responses, etc. • Start early!!

22. APPLICATION TIPS • The JAG Non-DTF Application has 18 components (forms); each component must be “Marked Complete” to submit the application. • Each application form has required fields indicated by a red asterisk (*). A form can be saved without each field containing data, but the form cannot be marked complete without each required field containing data. • Form and field instructions have been provided to aid in the completion of each application form. • Use the JAG Non-DTF Solicitation and the WebGrants form instructions to aid in the completion and submission of an application; re-read the form instructions and the information provided to ensure relevance and completeness. • Proper capitalization and sentence case is requested when typing each application form. Do not leave on your ‘Caps Lock’ when filling out the application forms!!

23. WEBGRANTShttps://dpsgrants.dps.mo.gov

24. WEBGRANTS HOME SCREEN Log In: enter UserID and Password if already registered; also used to retrieve forgotten UserIDs and Passwords Register Here: used to register new agencies (not new users) Announcements:provides link to WebGrants External User Manual and provides other helpful information, including any known internal errors that are occurring or any scheduled system outages; check this before logging in!

25. WEBGRANTS - MAIN MENU • The WebGrants toolbar will appear on all screens hereafter and contains certain command buttons. • Menu: returns you to the Main Menu screen at any time • Help: displays information regarding the screen displayed (but will not be helpful with JAG) • Log Out: should be used to log out of the session; users are encouraged not to simply close the screen as it doesn’t end the session – the more users logged into the session, the slower the system operates • Back: returns the user back to the previous screen (so long as it doesn’t re-execute a command from the previous screen, in which case it may revert back to the different screen) • Print: allows you to print the content of the screen (will be greyed out if there is no content to print) • Add: allows you to add lines and attachments (will be greyed out if there is nothing allowed to be added) • Delete: allows you to delete lines and attachments (will be greyed out if there is nothing to be deleted) • Edit: allows you to edit lines (will be greyed out if there are no lines allowed to be edited) • Save: allows you to save data (will be greyed out if there is no data to be saved)

26. MODULE #1: INSTRUCTIONS Provides general system instructions – does not provide JAG application instructions!

27. MODULE #2: MY PROFILE • Maintain personal contact information • Click “Edit” on the toolbar to update and then click “Save” to save the changes • Do not edit and re-use a person’s profile for a new employee; each user should have his or her own account and unique log-in

28. MODULE #2: MY PROFILE cont’d • Access Alert History and create Alerts • “Alert History” will display all emails sent to the profile • “My Alerts” create alerts (as a grant contact, you will automatically receive all the alerts so this module is not beneficial)

29. ALERTS • Two types of notifications: • Automated alerts triggered on application and grant phases (e.g. status change, submission, negotiation, approval, not approved) • Mass distribution list emails from DPS staff (e.g. reminders, updates, training notices) • Alerts/Notifications are sent from dpswebgrants@dps.mo.gov • Add to safe sender list or a contact list to avoid being treated as junk/spam • Do not overlook these alerts as they can contain important and time-sensitive information • While the record is in the “My Applications” module, only the Primary Contact receives system-generated alerts • While the record is in the “My Grants” module, the Primary Contact and Additional Grantee Contacts, as applicable, receive system-generated alerts

30. MODULE #2: MY PROFILE cont’d • Reset Password • Allows the user to change their password; recommended for users with unsecure passwords or difficult to remember passwords

31. MODULE #2: MY PROFILE cont’d • Maintain organization’s information • Click the organization “Name” in the Associated Organizations table to access this page • Click “Edit” on the toolbar to update and then click “Save” to save the changes • Do not change the Applicant Agency name as it affects Subaward documents and reports

32. MODULE #2: MY PROFILE cont’d • Add Registered Users • Add only if individual is not already a registered user • Notify DPS to add if individual is already a user associated with a different grant • Notify DPS via the “Correspondence” component of WebGrants if you add a new individual • Remove registered users • Notify DPS via the “Correspondence” component of WebGrants if you need an individual removed; must use the Change of Information Form • Do not delete a registered user yourself; the individual is not automatically removed from the “General Information” component as a grantee contact or from the Distribution List

33. MODULE #3: FUNDING OPPORTUNITIES • Displays funding opportunities posted by the Department of Public Safety • Criminal Justice/Law Enforcement Unit • Crime Victim Services Unit • Juvenile Justice Unit • Office of Homeland Security • Check the DPS website for a calendar of scheduled funding opportunity releases

34. MODULE #4: MY APPLICATIONS Consists of two “areas”: Current Applications: • Editing – application has been started (but not yet submitted) by the applicant • Submitted – application has been submitted by the applicant • Under Review – application has been assigned for review • Correcting – application is being edited by the applicant • Approved – application has been approved, following any necessary revisions by the applicant Archived Applications: • Editing – application was started by the applicant but never submitted prior to the close of the funding opportunity • Withdrawn – application has been withdrawn from consideration by the applicant (or the grantor per request by the applicant) • Awarded – application was approved • Not Awarded – application was not approved (reasoning recorded in the “Feedback” section at the very bottom of the application)

35. MODULE #5: MY GRANTS Consists of three “areas”: Current Grants: • Awarded – Subaward documents being signed by grantee and grantor • Underway – application officially became a grant • Suspended – grant has been “frozen” due to delinquent reporting and/or inappropriate activities Closed Grants: • Closed – grant has been closed by grantor • Archived – grant has been archived by grantor Claims: • Displays all Claims that have been created but not yet submitted

36. STEP #1 – FIND FUNDING OPPORTUNITY Select “Funding Opportunities” from the Main Menu Select the appropriate “Opportunity Title” from the list of posted grants

37. STEP #2 - CREATE APPLICATION Funding Opportunity screen includes: • General Information • Description • Attachments • Website Links • Copy Existing Application: • can be used by organizations reapplying for funds under the JAG program area • application is created with same information supplied for the selected application (if the same forms are used) 2. Start a New Application: • must be used by organizations that have not applied under the JAG program area • application is created with no existing data MAKE SURE IF COPYING AN EXISTING APPLICATION, TO COPY FROM THE SAME PROGRAM AREA!! ALSO, IF COPYING AN EXISTING APPLICATION, BE PATIENT AND DO NOT CLICK SAVE MORE THAN ONCE!

38. FORM #1: GENERAL INFORMATION • Complete the entire form as indicated: • Primary Contact: select the desired primary contact from the drop-down field, which will be pre-populated based on name of the individual associated with the login information. • This individual will be the recipient of emails during the application, review, and negotiation phases. • Project Title: enter a brief descriptive title for the proposed project. If the application is a continued project, use the same project title from past years. • Do not use the grant or funding opportunity name in your project title! • Do not include your organization (agency) name in your project title! • Organization: select the applicable applicant agency from the drop-down field, which will be pre-populated based on the organization associated with the selected primary contact person. • Click “Save” when completed • Review the form; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Go to Application Forms” to continue

39. STEP #3 – COMPLETE FORMS The ‘Application Forms’ screen displays all the application forms for JAG. The ‘Complete’ column will track the completion of each form. The ‘Last Edited’ column will track any changes to each form. Each form must be ‘marked complete’ before the application may be submitted. A checkmark in the ‘Complete’ column will not prevent you from making edits.

40. FORM #2: CONTACT INFORMATION • Complete the entire form as indicated: • Authorized Official (AO) – the individual that has the ability to legally bind the applicant agency in a contract • Project Director (PD) – the individual that will have direct oversight of the proposed project • Fiscal Officer (FO) – the individual who has responsibility for accounting and audit issues at the applicant agency level • Officer in Charge (OIC), if applicable – the individual that will act as the supervisor of the proposed project, if different than the PD above • Click “Save” when complete • Review for accuracy; click “Edit” if revisions are necessary and then click “Save” to save those changes • Click “Mark as Complete” when completed Check yourself… Is each individual identified correctly? Is the contact information current and accurate?

41. FORM #3: PROJECT SUMMARY • Complete the entire form as indicated: • Application Type – select ‘New’, ‘Continuation’, or ‘Expand/Enhance an Existing Project’ • Current Subaward Number(s) – leave blank if ‘New’ or enter your 2018 JAG subaward number if ‘Continuation’ or ‘Expand/Enhance’ • Program Category – select purpose area • Project Type – select ‘Statewide’, ‘Regional’, or ‘Local’ • Geographic Area – enter general service area • Brief Summary – enter brief description of proposed project and costs • Program Income – select ‘Yes’ or ‘No’ • Click “Save” when complete • Review for accuracy; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Mark as Complete” when completed Check yourself… Is the form current and accurate?

42. FORM #4: BUDGET • Complete the Budget • To create new budget lines, click “Add” for the appropriate category • To edit an existing budget line, click on the blue hyperlink of the budget item or click “Edit”, make the changes, and click “Save” • To delete an existing budget line, click on the blue hyperlink of the budget item and click “Delete” • DO NOT LEAVE $0 BUDGET LINES! • Complete the Budget Justification • To enter or edit, click “Edit” • Click “Save” when completed • Review for accuracy; repeat the above steps to make revisions • Click “Mark as Complete” when completed Check yourself… Are the budget lines clearly labeled? Is the basis for cost estimate clearly identified for each budget line? Does the budget justification address each cost item (preferably in order) and provide all requested information?

43. FORM #5: BRIEF HISTORY OF PROJECT AGENCY • Provide the requested information: • Brief “history” of the project agency • Description of other programs/services provided by the project agency • Click “Save” when complete • Review for accuracy; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Mark as Complete” when completed Check yourself… Does the form provide a brief overview of the project agency (e.g. Sheriff’s Office, Police Dept., Prosecuting Attorney’s Office, State Department)? Does the form provide a description of other programs/services provided by the project agency (e.g. 24/7 policing, DARE or SRO, jail/detention center, crime laboratory, drug court, cold case unit, domestic violence unit)? Does the information provide DPS with a basic understanding of the project agency?

44. FORM #6: STATEMENT OF PROBLEM • Provide the requested information: • Identify problem references • Include facts and statistics • Identify existing resources, demographic or geographic specifications, etc. • Click “Save” when complete • Review for accuracy; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Mark as Complete” when completed Check yourself… Are the problem references clearly identified and relative to the proposed project? Does the form include facts and/or statistics to support the problem references? Are the facts and statistics current? Does the form demonstrate a need for funding?

45. FORM #7: GOALS & OBJECTIVES • Provide the requested information: • Identify the goals (desired results) and objectives (intermediate steps to achieve goals) of the project • Click “Save” when complete • Review for accuracy; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Mark as Complete” when completed Check yourself… Is the form clearly outlined? Are the goals clearly stated, realistic, and achievable? Are the objectives measurable (e.g. deadline, timeline, quantity) and achievable?

46. FORM #8: TYPE OF PROGRAM • Provide the requested information: • Identify the project’s purpose area • Define the services to be provided by the project • Indicate who will provide the services • Describe how the services will be offered • If the project is multi-jurisdictional, identify 1) the number of agencies associated with the project and 2) the total number of personnel working on the project • Click “Save” when complete • Review for accuracy; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Mark as Complete” when completed Check yourself… Is the information current? Is adequate information provided to understand the project’s purpose area and the project’s intended services?

47. FORM #9: PROPOSED SERVICE AREA • Provide the requested information: • Identify geographic area to be served • Details to easily locate the service area within the state • Total population in service area • Other geographic details (as applicable) pertinent to the service area • If the project is multi-jurisdictional, list the names of each agency that signed the MOU, as well as the names of other areas/agencies that will be served but have not signed the MOU • Click “Save” when complete • Review for accuracy; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Mark as Complete” when completed Check yourself… Is the information current? Is adequate information provided to easily locate the jurisdiction(s) within the state? If the project is multi-jurisdictional, does the list of member agencies match up with the MOU? If the project is multi-jurisdictional are the names of agencies easily identified as either being signing or non-signing?

48. FORM #10: PROJECT IMPLEMENTATION • Provide the requested information: • If the project is “new”, explain the steps that will be taken to implement the project with the resources requested. • If the project is a “continuation”, explain how current efforts will be continued and/or action will be taken to add additional services/activities. • Click “Save” when complete • Review for accuracy; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Mark as Complete” when completed Check yourself… Is the information current? Is adequate information provided to understand how the project will either be implemented or will continue operating?

49. FORM #11: SUPPLANTING • Provide the requested information: • Describe if other funds are available for the project. If so, address why JAG funds are being requested. • Address any existing costs and the status of its current fund source. • Address program income, if such is possible. • Click “Save” when complete • Review for accuracy; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Mark as Complete” when completed Check yourself… Is the information current? If other funds are available, have you addressed why they cannot be used for this project? Program Income? If there are existing costs, have you addressed when and why the current fund source will cease?

50. FORM #12: COMMUNITY IMPACT • Provide the requested information: • Describe how the project will affect the community(s) being served • Describe how the project will affect the public safety and crime-related issues in the community(s). • Click “Save” when complete • Review for accuracy; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Mark as Complete” when completed Check yourself… Is the information current and accurate? Does the information provided tie back to the community and the citizens in that community?