MICROSOFT WORD 2007

1. MICROSOFT WORD 2007 INTERMEDIATE/ADVANCED

2. CREATE A NEW STYLE BASED ON A SELECTED TEXT • HOMEtab > STYLESgroup dialog launcher > at the bottom of the dialogue box, click on the NEW STYLE button • give the style a name • In the STYLE TYPE drop-down box, select • ParagraphorCharacter, etc. > Click on the OKbutton NEW STYLEbutton

3. CREATE A NEW CHARACTER STYLE BASED ON A SELECTED TEXT AND THE “EMPHASIS” STYLE • HOMEtab > STYLESgroup dialog launcher > in the list of styles, hover your mouse over a style i.e. “Emphasis” until an arrow appears Click on the arrow and select UPDATE EMPHASIS TO MATCH SELECTION

4. SAVE SELECTED TEXT THAT CAN BE AUTOMATICALLY INSERTED INTO ANY DOCUMENT, IN THE "QUICK PARTS" GALLERY • INSERTtab > TEXTgroup > QUICK PARTS button- -drop-down arrow > SAVE SELECTION TO QUICK PART GALLERY > • Give the “selection” a name • Choose a “gallery” to save to • Then select the “folder” you Want to save it to > OK

5. USE QUICK PARTS TO AUTOMATICALLY ADD THE BUILDING BLOCK "BACKGROUND" TO A LETTER The GALLERY column, shows the “type” of document partit is (cover page, header, equation, etc.) • There are many types of BUILDING BLOCKS (document parts), including headers, footers, cover pages, boilerplate text, and so much more. • INSERT > QUICK PARTS > BUILDING BLOCKS ORGANIZER > select the specific “part” > INSERT > CLOSE • On the exam, select: BACKGROUND at the top of the list

6. INSERT TEXT FROM ANOTHER DOCUMENT WITHOUT CREATING A SUBDOCUMENT • INSERT tab > TEXTgroup > OBJECTbutton drop-down arrow > TEXT FROM FILE > • Navigate to where the file is, and then double-click on the filename

7. MASTER DOCUMENT/SUBDOCUMENT • A “MASTER DOCUMENT” is a Word doc that contains links to 2or more related documents called: “SUBDOCUMENTS” • You create a “MASTER DOCUMENT” to organize & formatlong documents like: • Reports • Books • Into manageable subdocuments • Each of which you can open & edit directly from the Master Document

8. MASTER DOCUMENTS/ SUBDOCUMENTS • Specify that the selected text will be a subdocument of this master document • “OUTLINE”VIEW Button on Taskbarat bottom • MASTER DOCUMENT group > SHOW DOCUMENT button • CREATEbutton • Collapse the Subdocuments • Move the selected sub-document to the bottom of the master document • drag the "SUBDOCUMENT" icon(beside the sub-document word) to the end of the sub-document list

9. THUMBNAILS • A way to quickly navigate your document: • VIEWtab > > SHOW/HIDEgroup, add a checkmark to the THUMBNAILS checkbox • To HIDEtheTHUMBNAILS pane • De-select the checkmark to the THUMBNAILS checkbox

10. DOCUMENT MAP • Another way to quickly navigate your document: • VIEWtab > SHOW/HIDEgroup, add a checkmark to the DOCUMENT MAP checkbox • Double click on any item (i.e. a “heading” in the list) in the DOCUMENT MAP to go to that location

11. BOOKMARKS • Mark the current insertion point so that you can move to this part of the document using the GO TO command (CTRL + G) • INSERT tab>LINKSgroup > BOOKMARK button Key in a name for the bookmark>ADDbutton

12. DISPLAY A LIST OF PROGRAMS (MICROSOFT EQUATION, ETC.) USED TO CREATE OBJECTS • INSERTtab > TEXTgroup > OBJECTbutton drop-down arrow > OBJECT • Insert Microsoft Graph Chart • INSERTtab > TEXTgroup > OBJECTbutton drop-down arrow > OBJECT > MICROSOFT GRAPH CHART

13. CHECK THE CURRENT DOCUMENT FOR FEATURES THAT ARE NOT SUPPORTED BY EARLIER VERSION OF WORD. • OFFICEbutton > PREPARE > RUN COMPATIBILITY CHECKER

14. ADD A HIDDEN NOTE (COMMENTS ) THAT RELATES TO THE SELECTED TEXT • REVIEWtab > COMMENTSgroup > NEW COMMENT button

15. LABELS • Create a new document containing a full page of LABELS with just ONE address . Use the address from the Contacts address book. Do NOTprint the labels. • MAILINGS tab > CREATEgroup > LABELS button > click on the INSERT ADDRESS icon at the top of the dialog box, select the recipient you want to send the label to • in the middle of the dialog box, select: •  FULL PAGE OF THE SAME LABEL • DO NOT SELECT THE PRINT button at the bottom , instead, select: NEW DOCUMENTbutton

16. ENVELOPES • SPECIFY A FONT FOR THE DELIVERY ADDRESS FOR ENVELOPES • MAILINGStab > CREATEgroup > ENVELOPESbutton > OPTIONS buttonat the bottom> ENVELOPE OPTIONS tab > in the middle of the dialog box: DELIVERY ADDRESS > click on the FONT button > change to the desired font > OK

17. COMPARE AND MERGE DOCUMENTS • REVIEWtab > COMPAREgroup COMPAREbutton > select: COMPARE >verify that the current Document is in the ORIGINAL DOCUMENT textbox > in the REVISED DOCUMENT drop-down list, select: the document from the list or:BROWSEto where the file is located OK > OK • Simultaneously accept all revisions that have been made by reviewers to this document. • CHANGESgroup > ACCEPTbutton > • ACCEPT ALL CHANGES IS DOCUMENT

18. COMBINE DOCUMENTS • In the COMPAREgroup, click the COMPAREbutton > COMBINE. • In the COMBINE DOCUMENTS dialog box, click the ORIGINAL DOCUMENT drop-down arrowand then select the originalspecific file • In the REVISED DOCUMENT drop-down arrow > BROWSE > select the revisedspecific file • Click OPEN>OK >CONTINUE WITH MERGE

19. MAIL MERGE • produces merged “Form Letters” • MAILINGS tab > START MAIL MERGE group > START MAIL MERGEbutton • Specify the data source • MAILINGStab > START MAIL MERGE group > START MAIL MERGEbutton SELECT RECIPIENTS button > • BROWSE to where the file with the names/address is located • May also type a new list, click: ADD ENTRY FOR EACH NEW PERSON • Columns may be renamed by clicking CUSTOMIZE COLUMNS

20. MAIL MERGE cont • To add a mail merge field: • Click on the MORE ITEMlinkon the Mail Mergetask pane • Select the field you want from the list > INSERTbutton • Filter Recipients • MAILINGStab, Edit Recipient List, click the Filterlink in the lower section of the dialogue • In the new dialogue that opens choose a FIELD, a COMPARISONtype, and a COMPARE TO value, click OK, OK to apply the filter • Only recordsmatching the filter will be merged

21. Mail Merge • To add a Fill-in field • MAILINGStab, WRITE AND INSERT FIELDSgroup, RULESbutton, choose FILL-IN • The FILL-IN dialogue appears, enter text that will prompt the user to enter the required information • Click OK, OK • Nothing will appear to happen until the document is merged, when the prompt will appear • Ensure that you have correct spacing and punctuationaround the Fill-in field

22. A CURRENT MAIL MERGE LETTER TO A PRINTER • COMPLETE THE MERGE link at the bottom of the wizard > MERGE category > PRINTlink > select ALLor specify which letters you wish to print > OK

23. FOOTNOTES • REFERENCEtab > FOOTNOTESgroup> INSERT FOOTNOTEbutton • If you want to create a CROSS REFERENCE TO A FOOTNOTE: • REFERENCEStab > CAPTIONSgroup > CROSS REFERENCE button: • Select a REFERENCE TYPE • i.e. “Footnote” • INSERT REFERENCE TO • At the bottom of the Dialog box, select the Specific footnote you want to reference to >INSERT

24. TABLE OF CONTENTS • REFERENCEStab > TABLE OF CONTENTS button >scroll down to: INSERT TABLE OF CONTENTS > at the bottom in the: GENERAL > FORMATSdrop-down list, select a style i.e. “Classic”

25. SPECIFY THAT SELECTED TEXT WILL APPEAR IN AN INDEX • An indexlists the termsandtopicsthat are discussed in a document, along with the pages that they appear • REFERENCEStab >INDEXgroup> click MARK ENTRY • Click on the MARKbutton > CLOSEbutton • Word adds a special XE (Index Entry) field  that includes the marked main entry and any cross-reference information that you choose to include.

26. PASSWORD PROTECT A DOCUMENT • REVIEWtab > PROTECT DOCUMENT drop-down arrow (last button on ribbon) > RESTRICT FORMATTING and EDITING > • Select the checkbox beside: • Allow only this type of editing in the Document > in the drop-down list, Select: i.e. TRACKED CHANGES > Yes, start enforcing protection button > Key in your password, twice > OK

27. INSERT FORM CONTROLS IN A DOCUMENT • i.e.: “DATE PICKER”: • In the HOME tab > PARAGRAPH GROUP > turn on the SHOW/HIDEbutton • DEVELOPER tab > CONTROLS GROUP > DESIGN MODE button > DATE PICKER button >

28. MACROS-RECORDING cont. • If desired: key in a DESCRIPTION > OK • Perform the actions that you want to record. • Go backto theDEVELOPERtab > CODEgroup > STOP RECORDING button • You can also click STOP RECORDING button on the left side of the status bar.