KHAZAR UNIVERSITY INSTITUTIONAL REPOSITORY

1. KHAZAR UNIVERSITY INSTITUTIONAL REPOSITORY Tatyana Zaytseva February 18, 2011

2. Outline of Presentation • Introduction to Open Access and Institutional Repositories • Institutional Repositories Development • DSpace development at Khazar University

3. Definition of Open Access In using the term 'open access‘, we mean the free availability of peer-reviewed literature on the public internet, permitting any user to Read, Download, Copy, Distribute, Print, Search, or Link to the full texts of the articles

4. Driving Force Behind Open Access – Dissatisfaction at all Levels • Authors: their work is not seen by all their peers – do not receive the recognition they desire • Readers: cannot view all research literature they need – less effective • Libraries: cannot satisfy information needs of their users

5. The Open Access Movement • BOAI, February 2002 • Berlin Declaration, October 2003, May 2004 & February 2005 • Welcome Trust, October 2003 • Scottish Declaration on Open Access, 2004 • European University Association (EUA) unanimously adopted the recommendations of its Working Group on Open Access, 2008

6. Support of the Open Access by Countries • UK Parliamentary Inquiry: Science and Technology Committee, 2004 • all UK higher education institutions establish institutional repositories • U.S. Appropriations Committee, 2004 • Proposal to mandate all research funded by National Institute of Health be made available through PubMed Central (OA) 6 months after publication in peer-reviewed journal. • Canada, 2003 – CARL, the Canadian Association of Research Libraries, launched an Institutional Repository Project in 2003. – SSHRCintroduced compulsory self-archiving, 2004 • Australia, 2004 –Australian Research Information Infrastructure Committee (ARIIC) Open access Declaration, 2004

7. Support of the Open Access by Countries • Italy–31 Italian Universities and 1 research centre) gathered inMessina, Sicily, to sign the Berlin Declaration on Open Access to Knowledge in Sciences and Humanities, so called Messina Declaration, 2004 • Germany – In October 2003 the (Deutsche Forschungsgemeinschaft-DFG signed the Berlin Declaration on Open Access in the Sciences and Humanities, an initiative that encourages the promotion of Open Access • Sweden –The Swedish Research Councilsignedthe Berlin Declaration in 2005 and supports thefundamental principle that publicly funded researchshall be open to all.

8. Two Ways of the Open Access • Budapest Open Access Initiative <http://www.soros.org/openaccess/index.shtml> Recommends 2 Strategies: • Open Access Journals ("gold"): Publish your article in a suitable open-access journal whenever one exists. 2. Self-archiving in Open Electronic Archives ("green"): Otherwise, publish your article in a suitable toll-access journal and also self-archive it.

9. What is an Institutional Repository (IR)? “A digital collection capturing and preserving the intellectual output of a single or multi-university community.” Raym Crow. <http://www.arl.org/sparc/IR/ir.html> “A university-based institutional repository is a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members.” CliffordLynch. Essentialinfrastructureforscholarshipinthedigitalage ARL, no. 226 (February2003): 1-7.

10. Institutional Repositories’ Contributions to Open Access • Scholarly communication • Supporting education through learning materials • Electronic publishing • Managing digital collections of research outputs on university networks • Housing and preserving digital collections • Enhancing university’s prestige by collecting and making easily accessible it’s research output

11. Benefits of Institutional Repositories to Various Stakeholders For the researcher: • Increased visibility of research output and consequently the department and the institution • Potentially increased impact of publications as an author at the institution • Provides the possibility to standardize institutional records e.g. academic's CVs and published papers • Allows the creation of personalized publications lists

12. Benefits of Institutional Repositories to Various Stakeholders For the institution: • Increases visibility and prestige of an institutionRepository content is readily searchable both locallyand globally • A repository that contains high quality content couldbe used as a 'shop window' or marketing tool toentice staff, students and funding • A repository can store other types of content that is not necessarily published, sometimes known as 'greyliterature'

13. Benefits of Institutional Repositories to Various Stakeholders For the global community: • Assists research collaboration through facilitating free exchange of scholarly information (this is enabled through the use of metadata harvesters of OAI-compliant institutional repositories) • Aids in the public understanding of research endeavours and activities.

14. The Power of Open Access – Institutional Repositories • For 72% of papers published in the Astrophysical Journal free versions of the paper are available in repositories (mainly through ArXiv) • These 72% of papers are, on average, citedtwice as often as the remaining 28% that do not have free versions available in repositories. Data «Greg Schwarz»

15. Proportion of Repositories by the Former Soviet Union Countries

16. First Institutional Repository in Azerbaijan

17. DIRECTORIES: Visibility ROARMAP

18. Why have an IR at Khazar University? • To help the international Open Access efforts. “The mission of disseminating knowledge is only half complete if it is not widely and readily available to society.” (Adapted from the Berlin Declaration) <http://www.zim.mpg.de/openaccess-berlin/berlindeclaration.html • To create a permanent record of the scholarly output of Khazar University • No access to some scholarly works published by our own faculty - Collections of working papers, technical reports, research reports flowing around

19. Why Did We Choose DSpace? Background • KU LIC started IR software evaluation in late December 2007. • Some products were evaluated: Eprints, Fedora and DSpace. • Decided to use DSpace in mid-June 2008. • DSpace was Implemented in October,2008. Top Reasons to use DSpace • Largest community of users and developers worldwide • DSpace was developed. • It has a well defined data model: Community + Collection + Item + Metadata + Bundle + Bitstream • Well organized web-interface • Metadata in Dublin core format

20. Where is DSpace available?

21. Where is DSpace available?

22. Khazar University Institutional Repositoryhttp://dspace.khazar.org

23. Communities and Collections • Academic Support • Academic Policy, Rules and Procedure Assembly of Science and Art Conference Items Khazar University Catalog Research Publications • Khazar University Press Books • Learning Objects Publications and Preprints • Library Information Center Instructional Materials Presentations • Periodicals Azerbaijan Archeology KhazarJournal of Humanities and Social Sciences Khazar Journal of Mathematics Khazar View • Schools Architecture, Engineering and Applied Science Economics and Management Education Humanities and Social Sciences Medicine, Dentistry and Public Health “Dunya” School

24. Collection Type and Size Communities 6 Collections 23 Books 28 Conference papers 26 Journal articles 651 Presentations 12 Thesis 18

25. Browsing by Subject, Issue Data and Author

26. Relation between IR and eCatalog 26

27. Self-archiving Self-archiving serves two main purposes: • Allows authors to disseminate their research articles for free over the internet • Helps to ensure the preservation of those articles in a rapidly evolving electronic environment.

28. Self-archiving • To self-archive is to deposit a digital document ina publicly accessible website • Depositing involves a simple web interface wherethe depositer copy/pastes in the “metadata”(date, author-name, title, journal-name, etc.)and then attaches the full-text document • Self-archiving takes only about 10 minutes • DSpace also allows for documents to be selfarchivedin bulk, rather than just one by one • Many funding bodies mandate self-archiving

29. Self-archiving Author writes manuscript Submission to journal pre-print self-archiving Peer review Author revisions Submission of final version Article is published post-print Published version

30. Self-archiving - DSpace • Register to: http://dspace.khazar.org • Choose a collection you want to submit to,e.g. Academic Support • Send us an email and ask for registrationrights.

31. Ranking Web of World RepositoriesJanuary, 2011 First in Azerbaijan according to this ranking the Khazar University Institutional Repository is the only repositoryrepository in the Caucasus and Central Asia. KUIR moved up to 892 on the list of more than 1,100 repositories evaluated.

32. Challenges Library continue to: • Provide support for university research self-archiving • Promote IR • Educate users and faculty about the IR • Showcase the IR • Find champions and partners among faculty • Seek institutional mandate and support • Harvest documents

33. Thank you for your attention!