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Jill Emery, Head of Acquisitions The University of Texas @ Austin &

Anti-Acquisitions Librarians In the Era of Economic Downsizing. Jill Emery, Head of Acquisitions The University of Texas @ Austin & In absentia: Dana Walker, Head of Acquisitions University of Georgia Libraries. Core Collection Development. Core building is positive

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Jill Emery, Head of Acquisitions The University of Texas @ Austin &

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  1. Anti-Acquisitions Librarians In the Era of Economic Downsizing Jill Emery, Head of Acquisitions The University of Texas @ Austin & In absentia: Dana Walker, Head of Acquisitions University of Georgia Libraries

  2. Core Collection Development • Core building is positive • Helps develop flexibility • Can be subject based • Can be publisher based • Allows for annual review process

  3. Potential Collection Set-Up

  4. Develop Disapproval Plans • More granular selection • Consider separating out slip (e-notification) plans • Base material receipt on end processing provided

  5. Consider Moving Standing Orders to Approval Processing • Over 40% of domestic North American/UK current standing orders can arrive fully processed • Helps catch duplication • Helps consolidate foreign collections

  6. Patron Driven Monograph Acquisitions • Book vendors expanding selection systems to provide patron selection of both print and electronic books • E-Book vendors mostly there • Need to set thresh- holds for purchase and cost

  7. Patron Driven Article Access • Moving into document delivery vs. subscription • Age of the article is here • Aggregated article access

  8. Lurking in the Background: Print-on-Demand • Campus bookstores moving towards print-on-demand • Some vendors using print-on-demand to fill current academic orders • Just-in-time replacing just-in-case

  9. From Patron Driven to Patron Ready • Standards make it happen • Inter-operable networked vendor systems & ILS’ continue to improve • MARC works well in brief form

  10. Training the Anti-Acquisitions Staff • Choose early adopters • Build on existing skills & interests • Create partnership between in-house staff & vendor staff • Build buy-in through recognition & appreciation

  11. Managing Journal Cancellations at the University of Georgia • In 2008, UGA Libraries faced with 1 million dollar materials budget shortfall • Ultimately cancelled 700 journals valued at $650,000 • Renegotiated several large publisher packages to reduce overall spend • Instituted selective pay-per-view

  12. How To Begin? • Gather list of our subscriptions with fund code data and pricing data • Merge usage statistics data with subscription data for cost per use • Gather cancellation restrictions from large publisher packages • Gather ISI impact factor and aggregator availability data

  13. Subscription Data • Subscription data exported from periodical agent’s website • All print journals and electronic journals (including packages) sourced through our agent • Able to use agent provided package data to identify non-cancellable titles

  14. Usage Data • UGA is lucky to have a full time staff member devoted to gathering usage statistics • The Serials Department also has a staff member with programming skills • Most difficult task was merging usage data with subscription data using ISSN as match point

  15. Challenges • Biggest challenge was matching ISSN’s for merging subscription/payment data, usage data, and ISI impact factor • ISSN data varies from publisher to agent to library ILS system • Ended up creating a “family” of ISSN’s for each journal to facilitate data matching/merging

  16. What We Learned • We were unprepared to effectively manage/harvest required data on demand • We could make better use of our data in a web based application • Spreadsheets are static – we needed to provide mechanism for interaction between Serials staff and Collection Development staff for future cancellation projects

  17. The Journal List • The “Journal List” is our effort to consolidate information about our subscriptions from a variety of sources. • Bits and pieces of data are harvested from our orders, from our bib records, from our vendors, our link-resolver, and from our usage data. • They are crunched, massaged, linked, and coerced together using a variety of WinPerl programs and an online web interface.

  18. The Journal List can do the following • Locate “child” or “parent” orders • Group orders paid on specific funds • Group orders controlled by specific Selectors • Designate an order to be Canceled • Jump from an order to FirstSearch • Jump from an order to the Online Catalog • Jump from an order to the Electronic Journal List • See usage data • Create notes about a title • See cost information

  19. Future Development License Abstracts Project - Having the experience of creating the Journal List, the idea of digitizing our license info, and abstracting portions into a database seemed feasible.   After some preliminary testing and planning, the experiment was begun on January 14, 2010 and the License Abstracts Project was born.

  20. License Abstracts Project • Or what is commonly known as an ERM • UGA has purchased but never implemented a commercial ERM • Biggest deterrent for ERM implementation was lack of digitized license information • Have added database records to our Journal List • Programmer will set up facility to scan existing licenses into PDF documents and simultaneously abstract select license terms • This license data will be linked to journal/database records in the Journal List

  21. Questions?

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