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Defense Logistics Agency

Defense Logistics Agency. Law Enforcement, Homeland Security and 1 st Responders (Emergency) Access To DLA Managed Equipment/Services DLA Update on 1122 Program June 10, 2009. Kathie McGuire DLA HQs 1401/1122/1033 Program Manager J-313-I/703-767-1243/kathleen.mcguire@dla.mil.

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Defense Logistics Agency

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  1. Defense Logistics Agency Law Enforcement, Homeland Security and 1st Responders (Emergency) Access To DLA Managed Equipment/Services DLA Update on 1122 Program June 10, 2009 Kathie McGuire DLA HQs 1401/1122/1033 Program Manager J-313-I/703-767-1243/kathleen.mcguire@dla.mil

  2. A GLOBAL MISSION • Theater Support • DLA Europe • DLA Pacific • DLA Central • Stockpile • Defense National • Stockpile Center (DNSC) Connected with our Customers • Reutilization & Disposal • Defense Reutilization & • Marketing Service (DRMS) • 48 States • 28 Countries Unique Capabilities • Distribution • Defense Distribution • Center (DDC) • 26 Distribution Depots • DLA Services • Document Automation • & Production Services (DAPS) • Defense Logistics • Information Service (DLIS) • Defense Automatic Addressing • System Center (DAASC) • Demand & Supply Chains • Subsistence • Fuel/Energy • Land Systems • Maritime Systems • Aviation Systems • Medical • Clothing & Textile • Construction Equip DLA…Full Spectrum Supply Chain Support!

  3. Agenda • 1122 DLA Sales Activity by SPOC to date • DLA Items available for Purchase • Summary of Gap Analysis: DOD EMALL/Manual Order Entry System (MOES) usage as of June 1, 2009 • DESC Air Fuel Card • DLA On Going Actions for FY 09 and FY 10

  4. Types Of Items You Can Buy From DLA • Any DLA Managed item – SPOC’s discretion • Automotive/Tactical Vehicle Repair Parts (DSCC) • Aircraft Repair Parts (DSCR) • First Aid Kits Subsistence – MREs - Field Feeding equipment, Medical - Clothing and Textile – Uniforms (DSCP) • Aviation Fuel and Services via fuel Card (DESC) • (Refer to 1122 Equipment and Supplies Catalog maintained by GSA) • Items purchased by MILSTRIP, MIPR or Credit Card • Items ordered through DoDEMALL

  5. Summary of Gap Analysis of 1122 SPOC EMALL/MOES Users

  6. What is the Air Card ?

  7. Key Points of Air Card • “AIR” stands for Aviation Into-plane Reimbursement card • Enables authorized users State & Local Agencies to buy & pay for fuel and fuel related services while conducting official counter drug activities, homeland security and 1st Responders duties for their state. The air card may not be used for any other purpose • When requesting a card and signing the Non DoD Enrollment Form, you are agreeing to the NoN DoD card holder agreement • Card is used at participating commercial airports worldwide and DESC contract merchants • Assigned to aircraft, not individual • Split billing applies

  8. Split Billing • AIR Card Contractor – Multi Service Corporation (MSC) pays the supplier for any non-contract fuel and ramp or ground services received. DESC pays for all fuel purchases at actual price billed. DESC bills the end user at the standard price or non-contract price, depends on the location of fueling. • Non-fuel items billed separately to your unit by MSC. Payment and validation of non-fuel purchases is the responsibility of the end user. • MSC bills weekly for non fuel items. DFAS Columbus bills the end of each month for fuel purchased the prior month.

  9. Authorized Air CardPurchases • Centrally Paid by DESC • Aviation Fuel • Flowage Fees • Fuel Additives (FSII, SDA, CI) • Billed to Unit Payment Office – Authorized Ground & Ramp Services • Callout Fees, Landing Fees, Parking Fees, Ramp Fees • Overtime Charges • Rapid/Hot Refueling Fees • Lubrication oils, both synthetic and petroleum based • De-icing Services • Aircraft housekeeping equipment services (electrical grounding hookup, stairs, etc)

  10. Accountable OfficialResponsibilities • Training on DESC web site: https://www.desc.dla.mil/DCM/Files/GFCbrochure2-29-08.pdf • Accountable Official (AO) is responsible for supporting the certification of payment vouchers and documents for the vendor payment for fuel purchases under the AIR Card program • AO duties for the AIR Card also include responsibility for certifying invoices for ancillary ground service invoices billed directly to your organization. AO’s take on the role of the Certifying Officer when certifying for non fuel charges.

  11. What you need to know: • www.desc.dla.mil • Customer Resources • DESC Fuel Cards Programs • US Government Air Card® • State Law Enforcement Program (1122 Program) • 1122 Program US Government AIR Card® Program Enrollment form • Fuel Purchase Agreement (FPA) (signed by lawyer and unit) • State Point of Contact (SPOC letter (must be included with enrollment form and signed by SPOC) • By signing the Non-DoD enrollment form, your unit is agreeing to terms and conditions on the Non DoD Card Holder Agreement • What’s changed with the expanded Usage? Nothing. Users still must work through the SPOC Registration process the same.

  12. DLA On Going Actions • Educate all SPOCs and authorized field users on External Certificate Authority (ECA) requirement for entry onto DOD EMALL • Encourage eligible shoppers & ordering agents to obtain the required ECA (hard token/medium assurance) card, and register on DOD EMALL • Conduct analysis to identify processes and system updates to enable use of DOD EMALL portal to requisition ‘other than’ DLA managed items • Work closely with 6 designated pilot states in expanded usage of DOD EMALL & DESC Air Fuel card • determine interest and feasibility for a customized EMALL/MOEs 1122 training session • Assist G-4, and SPOC’s with development of a document that outlines process, roles and responsibilities of SPOC’s to complement training development initiative

  13. DLA On Line Information Resources • DLA Customer Assistance Handbook: http://www.dla.mil/j-4/publication.asp • Links to DLA Supply Chain Offices: http://www.dscc.dla.mil/ http://www.dscr.dla.mil/ http://www.dscp.dla.mil/ http://www.desc.dla.mil/

  14. Additional Back-Up for Air Card

  15. Prices for fuel • Purchase fuel from a DESC contract location, non contract location and military installations • Fuel bought on military installations, you need an identaplate. To get an identaplate send email descsa.imprinters@dla.mil • Use the US Government AIR Card to purchase fuel at contract or non contract location • Fuel purchased at contract location is cheaper than non contract location • Fuel purchased on military installation is cheaper still

  16. Locations to Find: • Contract Locations • www.desc.dla.mil • Customer Resources • Direct Delivery Contract Award Information • Into Plane Contract Information System • Roles Responsibilities and Accountability • www.desc.dla.mil • Customer Resources • DESC Fuel Cards Program • US Government Air Card® • Policy and Pertinent Documents • DoD Manual 4140.25-M Fuel Management Regulation

  17. Locations to Find: • Prices for Fuel • www.desc.dla.mil • Customer Resources • Customer Prices • DoD Standard Prices • Standard Prices • Standard Prices by Year • FY 2009 Standard Prices

  18. Locations to Find: • Defense Energy Support Center (DESC) • www.desc.dla.mil • Email: aircard@dla.mil • Multi Service Corp (MSC) • https://www.airseacard.com/training/index.html • Email: support@aircard.com • Phone: 866-308-3811 • The Executive Agent for the 1122 Program: • Phone : 703-695-7964

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