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TRD\MVD Document Management System

TRDMVD Document Management System . Implementation Phase Certification Request. Agenda. Need Goals of the Project Scope Budget Estimated Project Schedule Questions. Need.

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TRD\MVD Document Management System

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  1. TRD\MVD Document Management System Implementation Phase Certification Request

  2. Agenda • Need • Goals of the Project • Scope • Budget • Estimated Project Schedule • Questions

  3. Need • The New Mexico Taxation and Revenue Department (TRD) processes approximately 12,483,480 Motor Vehicle Division (MVD)-related documents per year. • All documents that are required to be preserved and available for later reference are currently photocopied and microfilmed. • Retrieval of the current images is probably about 10X more time consuming that would be possible with a DMS. Retrieval currently requires a partial *.xls log of document to microfilm reel, entries in “green screens”, all with no indexing except the date and sometimes the MVD office.

  4. Goals • Completely eliminate microfilm process for MVD documents. • Eliminate the need to print multiple copies of documents simply in order to exchange the data between Revenue Processing Division at Lujan with Motor Vehicle Division at Montoya. • Comply with the current retention policy on various MVD documents. • Streamline all processes that involve document capture and relation of those documents to MVD transactions. • Gradually move all centralized scanning of MVD documents to the Montoya building, utilizing MVD personnel.

  5. Scope • Provide DMS capabilities to all MVD Field Offices, “Munis”, and any MVD unit that is currently involved with document capture and retention. • Obtain an “open architecture” such that existing web and thin or thick client applications are interfaced with the DMS, eliminating double data entry. • Move MVD scanning, and payment processing to the Montoya Building. • Open Architecture would also be able to be interfaced with the SRCA Records Management, when that system becomes available for data transfer from agency systems.

  6. Budget

  7. Funding

  8. Project Timeline

  9. Project Work Breakdown

  10. High-Level Architecture

  11. Questions

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