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Week 4

Introduction to Project Management. Week 4. Agenda. Phase 2: Planning Communication Plan Scheduling Preparation Build an AON Diagram Determine Critical Path Resource Planning Build a RACI Chart. Project Planning Review. Planning Projects.

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Week 4

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  1. Introduction to Project Management Week 4

  2. Agenda • Phase 2: Planning • Communication Plan • Scheduling Preparation • Build an AON Diagram • Determine Critical Path • Resource Planning • Build a RACI Chart

  3. Project Planning Review

  4. Planning Projects “Planning is laying out the project groundwork to ensure your goals are met“

  5. Communication Planning

  6. Communication Plan Objectives • Objective is to determine: • Who needs to know what? • How will they be told? • When will they be told and how often?

  7. Communication Plan Example

  8. scheduling

  9. Purpose of Scheduling Shows relationships of each activity to others in the whole project Identifies the precedence relations among activities Encourages the setting of realistic time and cost estimates for each activity Helps make better use of people, money, and material resources by identifying critical bottlenecks in the project

  10. Scheduling Techniques • Common tools • Gantt charts • Project calendars • Milestones charts • Critical Path Method (CPM) • Program Evaluation and Review Technique (PERT)

  11. Time J F M A M J J A S Design Prototype Test Revise Production Sample Gantt Chart

  12. MS Project Example of Gantt Chart

  13. Activity on Node (AON) Explained

  14. AON (Activity on Node) Example: ABC Paper Manufacturing Activities & predecessors

  15. Activity A (Build Internal Components) A Start Activity B (Modify Roof and Floor) B Start Activity AON – Step 1

  16. Activity A Precedes Activity C A C Start B D Activities A and B Precede Activity D AON

  17. F A C E Start H B G D Arrows Show Precedence Relationships AON (Finished Product)

  18. Activity Description Time (weeks) A Build internal components 2 B Modify roof and floor 3 C Construct collection stack 2 D Pour concrete and install frame 4 E Build high-temperature burner 4 F Install pollution control system 3 G Install air pollution device 5 H Inspect and test 2 Total Time (weeks) 25 Determining the Project Schedule Perform a Critical Path Analysis

  19. Determining the Project Schedule Perform a Critical Path Analysis • The critical path is the longest path through the network • The critical path is the shortest time in which the project can be completed • Any delay in critical path activities delays the project

  20. Exercise: Calculate the Critical Path

  21. Resource planning

  22. Resource Planning • Questions to be answered when planning resources: • What needs to be done? • Who or what can do the work? • Is this resource available? • How will this resource affect schedules and costs? • RACI (responsible, accountable, consulted, informed) Chart • Estimating would be completed here but we are not going to get into this in this course

  23. RACI Chart • Responsible • Accountable or Approve • Consulted • Informed • Activities 1 -5

  24. RACI Model • Steps in a RACI process • Identify all the activities • Identify the roles • Complete the cells accordingly (R,A,C,I) • Resolve overlaps & gaps • Every process should contain only one R • Every process must contain at least one R

  25. Workshop

  26. Group Work Activity • Each group is to create the following for the fundraising day project • Communication Plan • AON (for advertising) • RACI (for advertising) • Use the templates provided

  27. Hybrid / Homework Read Chapter 2 Complete all activities required while reading chapter 2 Complete the Matching exercise for Chapter 2 Complete the Multiple Choice for Chapter 2

  28. Quiz Time

  29. BB Write electronic script Start Finish MyAlgonuin Write script Posters on wall Posters

  30. BB Write electronic script Start Finish MyAlgonuin Write script Posters on wall Posters

  31. BB 1h Write electronic script 3h Start 0 Finish MyAlgonuin 1h Write script 1h Posters on wall 6h Build Posters 72h

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