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PERFORMANCE INFORMATION ON PRE-DETERMINED OBJECTIVES AND BUDGET

Presentation to the Portfolio Committee on Higher Education and Training 20 August 2014. PERFORMANCE INFORMATION ON PRE-DETERMINED OBJECTIVES AND BUDGET. Presentation Outline. 1. Background Performance per Programme (2013/14 fourth quarter and 2014/15 first quarter)

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PERFORMANCE INFORMATION ON PRE-DETERMINED OBJECTIVES AND BUDGET

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  1. Presentation to the Portfolio Committee on Higher Education and Training 20 August 2014 PERFORMANCE INFORMATION ON PRE-DETERMINED OBJECTIVES AND BUDGET

  2. Presentation Outline • 1. Background • Performance per Programme(2013/14 fourth quarter and 2014/15 first quarter) • Administration • Human Resource Development, Planning and Monitoring Coordination • University Education • Vocational and Continuing Education and Training • Skills Development • 3. Budget Performance

  3. Background For the quarter ending 31 March 2014 (4th Quarter) • There were 107 pre-determined targets during the fourth quarter of the 2013/14 financial year • As at 31 March 2014, 67% (72) of the targets were achieved, 33% (35) were not achieved • Further to this date, some of the targets that have not been achieved has subsequently been achieved after 31 March 2014

  4. Background For the quarter ending 30 June 2014 (1st Quarter) • The Department had 5pre-determined targets, mainly in the University Education and Vocational and Continuing Education and Training (VCET) programmes • Of the 5 targets, 3 were achieved and 2 were still in the implementation phase • Implementation of targets that will be fully reported at the end of the financial year has also commenced and each programme will present progress status thereof

  5. Programme 1: Administration Purpose: Provide overall management and administration of the department 4th Quarter Performance: 22 Targets: 20 Achieved and 2 Not achieved Key Achievements • ICT governance maturity level 3 achieved (above the targeted level 2) • IT services available 24 hours, 7 days a week (24/7) to DHET users (as planned) • Functional user-friendly and updated DHET website functional 90 days per year (as planned)

  6. Programme 1: Administration • Achieved an average of four months to fill a funded vacancy from the date of advertisement to the date of recommendation (as planned) • Reduced vacancy rate of funded posts in the department to 7.1% (target was10%) • Disciplinary cases during the quarter were resolved within 58 days (target 90 days) • Achieved 98% performance against the Human Resource Strategic Planning Framework as measured by the Department of Public Service and Administration (DPSA) assessment tool

  7. Programme 1: Administration • 100% compliance to SCM transactional processes complying with SCM policies (as planned) • Issued 3 DHET internal newsletters published quarterly (target was 1) • 99.72% of response to queries via call centre (as planned) • 4 exhibitions and public relations events held (as planned) • 99% compliance with Occupational Health and Safety (OHS) (as planned) • 96% compliance with security directives (target 95%) • Risk management strategy and policy have been developed and approved (as planned).

  8. Programme 1: Administration • Processed transfers was within an average period of 5 days (as planned) • DHET financial statements were prepared and approved • 100% compliance to PFMA (as planned) • Less than 1% of asset lost and / or unauthorised movements

  9. Programme 1: Administration Deviations from targets during the fourth quarter • The target to pay invoices from service providers within 28 days from the day the invoice was received was not achieved. • Instead valid claims / invoices were settled within 30 days. In terms of section 8.2.3 of the Treasury Regulations all payments due to creditors must be settled within 30 days from receipt of an invoice and this was met where possible

  10. Programme 1: Administration • 100% compliance with performance management framework is not achieved. • The Department will hold Managers and Supervisors with direct supervisors, accountable for ensuring that the planning and assessment timelines issued by HR are met. This will be effective from 1 April 2014. A circular will go out in this regard.

  11. Programme 1: Administration 2014/15 1st quarter performance • There were no specific delivery targets for the 1st quarter of the 2014/15. However progress towards ensuring that annual targets are achieved was made. The main focus during the quarter under review was: • Departmental IT Governance Framework aligned with the Corporate Governance of ICT Policy developed by the Department of Public Service Administration (DPSA) has been developed

  12. Programme 1: Administration • The Department managed to keep the vacancy rate below 10% (currently 8%) and the average period of 4 months to fill funded posts • In respect to the period it takes to award a bid from the date of receiving the draft bid specifications from programme managers, there seems to be a challenge to reach the 90 days target

  13. Programme 2: HRD, Planning and Monitoring Coordination Purpose: Provide strategic direction in the development, implementation and monitoring of departmental policies and Human Resource Development Strategy for South Africa • 4th quarter performance: • 18 Targets: 13 Achieved and 5 Not achieved • Key Achievements: • 100% of public institutional data (50 Public TVET Colleges, 23 HE institutions and 21 SETAs) integrated into education and training management information system (as planned)

  14. Programme 2: HRD, Planning and Monitoring Coordination • Career Management and Information system modules developed and 3 modules developed during the quarter (target 2 modules) • Targeted users were reached by career guidance services through different platforms (radio, web portal, exhibition and helpline) – as planned. • DHET Annual Performance Plan was developed with performance indicators and approved (as planned) • Quarterly performance progress report on the implementation of the strategic plan and the Annual Performance Plan produced and approved (as planned)

  15. Programme 2: HRD, Planning and Monitoring Coordination • International relations operational framework strategy was developed and implementation report produced and approved (as planned) • Engagement plans developed and implementation report compiled and approved (as planned) • A publication on international collaboration produced and approved (as planned)

  16. Programme 2: HRD, Planning and Monitoring Coordination • Litigations against the Department were dealt with in line with prescribed court rules • Legal opinions and agreements were provided as per requests • Annual Ministerial policy guidelines developed and approved (as planned) • Dealt with requests for advice within the standards approved by the Branch Head (as planned)

  17. Programme 2: HRD, Planning and Monitoring Coordination • Deviation from planned targets during fourth quarter • A research bulletin was approved and published after the end of the quarter due to qualitative checks that took longer than planned • An investment report on education and training was compiled and approved by after the deadline of 31 March 2014 due to qualitative checks that took longer than planned • Monitoring report on the implementation of the Social Inclusion Framework was subsequently finalised and approved in April 2014

  18. Programme 2: HRD, Planning and Monitoring Coordination • Updated database of international engagements of all public post-school institutions • The revision of the electronic data capturing system was delayed due to system development delays as the Department did not have at its disposal technical resources that could develop an online application • The technical resource was only allocated in November 2013 to this project. Surveys have since been submitted to Universities and the content will be updated accordingly

  19. Programme 2: HRD, Planning and Monitoring Coordination • Monitoring and evaluation report on the mandatory role of the Quality Councils and SAQA: • Due to consultative process followed the monitoring and evaluation report was finalised and approved after 31 March 2014. • 2014/15 1st Quarter Performance • There were no specific delivery targets for the 1st quarter of the 2014/15 financial year. However progress towards ensuring that annual targets are achieved was made:

  20. Programme 2: HRD, Planning and Monitoring Coordination • 2014/15 1st Quarter Performance • Institutional data integration: 50% Data integrations have been initiated for Adult Education and Training (AET) and Technical and Vocational Education and Training (TVET) 2013 Annual Surveys. The Minister has approved and signed the Standard for the Publication of Post-School Education and Training Statistics Report in South Africa as well as Data Dissemination Standards which was published in the Government Gazette on 12 June 2014 as Gazette No. 37733 of June 2014

  21. Programme 2: HRD, Planning and Monitoring Coordination • On track with the development of a Career Development Policy and implementation strategy: • A draft Career Development Policy has been developed and will be presented to the National Career Development Government Forum for consultation • The Career Development Services tender to extend the National Career Advice Portal (NCAP) modules is in process. The Service Provider for the ‘Competency Framework for Career Development Practitioners’ has delivered the first draft for consultation

  22. Programme 2: HRD, Planning and Monitoring Coordination • The engagement plan to pursue and strengthen bilateral relations with priority countries in Africa, Middle East, South and the North as well as with multilateral agencies has been compiled and being finalised

  23. Programme 3: University Education Purpose: Develops and coordinates policy and regulatory frameworks for an effective and efficient university education system and provides financial support to universities, National Student Financial Aid Scheme and National Institutes for Higher Education • 4th quarter performance: • 17 Targets: 14 Achieved and 3 Not achieved • Achievements: • 18% headcount enrolment at universities over population 20 to 24 year old (as planned) • 2 public higher education institutions established

  24. Programme 3: University Education • 21 universities are now involved in Foundation Phase teacher education • Monitoring report on the implementation of TVET Lecturer Qualifications developed and approved • 18 universities had indicated interest to develop TVET College lecturer qualifications (target 10) • Monitoring and evaluation reports on the use of infrastructure grants to universities produced • Monitoring and evaluation reports on the use of teaching development grants to universities produced • 87% of the 23 public higher education institutions with good governance and management in place

  25. Programme 3: University Education • 100% (3) statutes of universities reviewed and published in government gazette • Governance training workshop for ministerial appointees conducted (as planned) • 12 363 Publications units produced in the 2012 calendar year, as reported in the Research Outputs Report, was approved by January 2014 • 1.38 ratio of research output units per instructional / research staff in 2012 (above target of 1.36) • 2 updates on the HEMIS for audited student and staff data (as planned) • 1 annual update on the HEMIS system for final building space data from the Universities (as planned)

  26. Programme 3: University Education • Deviation from targets during the fourth quarter • The draft Policy on Professional Qualifications for Adult Educators and Community Education and Training Lecturers was not published for public comment as planned. • The draft policy document had been widely consulted and finalised early in the third quarter and is undergoing an approval process

  27. Programme 3: University Education • 97% of Private Higher Education Institutions (PHEIs) comply with the regulatory criteria • The 100% target is ambitious and an ideal. The achievement of 97% compliance, while not meeting the ideal, is considered to be acceptable. A total of 116 PHEIs were registered by the end of the quarter, and of these only 4 were non-compliant with all the regulations, and had been put under notice of intent to cancel.

  28. Programme 3: University Education • The target of five Ministerial Appointees on each university council has not been achieved. • Universities are autonomous institutions and their individual statutes determine the number of Ministerial appointees for their Council. Currently eight of the 25 universities have statutes that do not specify 5 Ministerial Appointees • The Department has requested these universities to review their statutes to enable the Minister to appoint 5 members to their Councils

  29. Programme 3: University Education • While some of these universities have indicated they are considering the request, others have indicated already that they do not intend to comply • The review of the Higher Education Act (of 1997, as amended) currently underway will consider this issue and whether or not the Act should stipulate that councils must have five ministerial appointees. Any change in the act will require these universities to review their statutes

  30. Programme 3: University Education 2014/15 1st quarter performance • The University Education programme had two specific quarterly targets in the APP which were not were fully achieved during the quarter • In addition to the specific quarter targets, one of the quarterly targets set for later in the financial year was also achieved, namely the establishment of the third new university in South Africa since 1994, the SefakoMakgato Health Sciences University (SMU) • 23 University teaching development plans (3-years) were submitted and approved (target was 24 universities)

  31. Programme 3: University Education • 24 Research Development Plans were submitted and evaluated by a review panel in terms of criteria. All 24 RDPs have been recommended for approval • However the submissions requesting approval were not completed during the quarter, and therefore the final approval was not obtained by June 2014. It is anticipated that all 24 plans will be approved during the second quarter.

  32. Programme 3: University Education • Significant progress has been made by the branch on other 2014-15 annual targets: • HEMIS second submission 2013 student data for the 23 Institutions has been loaded to the National database and all standard reports have been generated for all the enrolment target indicators • 2013 final audited data will be uploaded during July to the national database. Thereafter reports will be generated and the verification process against the external audit reports will commence • The process is on track and the final audited 2013 data will be available in October 2014

  33. Programme 3: University Education

  34. Programme 3: University Education

  35. Programme 3: University Education

  36. Programme 3: University Education

  37. Programme 3: University Education

  38. Programme 4: Vocational and Continuing Education and Training Purpose: Plan, develop, evaluate, monitor and maintain national policy, programmes, assessment practices and systems for vocational and continuing education and training, including further education and training colleges and post-literacy adult education and training • 4th quarter performance: • 37 Targets: 13 Achieved and 24 Not achieved as at 31 March 2014 • Key Achievements: • 290 106 learners were enrolled in AET Centres • 670 455 headcount enrolments in TVET Colleges

  39. Programme 4: Vocational and Continuing Education and Training • 273 679 TVET college students awarded bursaries • Report on the coordination of the following donor-funded projects produced: • Business Management Standards • Qualifications, review, NC (V) selected subjects review • Student Support Services interventions implemented to selected TVET Colleges • NASCA related policies and regulations developed • 9 institutions have been identified to for declaration as community colleges

  40. Programme 4: Vocational and Continuing Education and Training • 75 personnel at Public TVET Colleges were trained in strategic and Operational planning • Training and assessment of the implementation of the Collective Agreement was conducted in 9 provinces • All (50) public TVET Colleges responding to annual survey conducted by the Department • A TVET college model was developed and forms the basis for all underway projects of constructing new campuses and refurbishment of existing ones • 100% of registered private colleges comply with applicable regulations

  41. Programme 4: Vocational and Continuing Education and Training • Deviation from targets during the fourth quarter • New 1x3 NC (V) qualification registered on the NQF was not been achieved: • Delay in the completion of this output is attributable to the extensive stakeholder consultative process undertaken in formulating the final recommendations • The NC (V) qualifications policy will only be revised once the Departmental recommendations have been approved

  42. Programme 4: Vocational and Continuing Education and Training • Material development for the National Senior Certificate for Adults Qualification: • A protracted engagement on articulation by the Department of Basic Education (DBE), DHET, Umalusi and South African Qualifications Authority (SAQA) resulted in the National Senior Certificate for Adults (NASCA) only being registered as a qualification at the end 2013 • This development impacted negatively on the crafting of the curriculum, the related training and the development of the teaching and learning materials as envisaged • The material development activity is currently underway and subsequently overlapped into 2014/15 activities

  43. Programme 4: Vocational and Continuing Education and Training • AET educators and TVET College lectures trained for the NASCA and GETC: • Due to the threat of a disengagement programme by AET educators in Limpopo, the scheduled training sessions could not go ahead(1 056 AET practitioners were to be trained) • In KZN, scheduled training sessions had to be postponed as a result of the province not being able to transport educators to the various venues (1 000 educators were targeted)

  44. Programme 4: Vocational and Continuing Education and Training • Approval of the Amended National Certificate (Orientation): • The Amended National Certificate (Orientation) was planned to have been developed and approved in the fourth quarter under review. Owing to financial and human capacity constraint in the Department, this output was not realized • Umalusi will undertake the development of the new qualification in the 2015/16 financial year • Colleges offering NQF level 5 to 6 programmes: • The number of colleges offering HE programmes has reduced from the 8 reported in the previous year to 7 in the current year and 3 less than the target of 10

  45. Programme 4: Vocational and Continuing Education and Training • This is attributed to the fact that this offering is not funded and students are expected to fund their studies at their own cost. This proved unachievable given the present economic climate • 46 College councils trained in institutional and corporate governance (target 50): • Training was delayed as a result of not having fully constituted College councils

  46. Programme 4: Vocational and Continuing Education and Training • Construction of 6 new TVET college campuses : • There were delays caused by environmental impact assessment, procurement process and awarding of tenders on the construction of new TVET college campuses • The target to have all (100%) AET Centres with improved conditions of service for educators was not achieved due to lack of funding. Could not obtain funding for provinces to implement the mandate

  47. Programme 4: Vocational and Continuing Education and Training • 100% (all) of public TVET College functions transferred to the Department - The progress on the transfer of functions is impacted by factors outside the control of the Department • Targets for the training of TVET college lecturers, PEDs officials, and other personnel in TVET colleges were achieved in quarters preceding the quarter under review • 98% AET colleges conducted improved assessments (target 100%) • 96% (i.e.48 out of 50) of TVET Colleges conducted improved assessments as only 2 public TVET Colleges reported irregularities – Majuba and East Cape Midlands

  48. Programme 4: Vocational and Continuing Education and Training • A national examination report compiled and approved: • A draft performance report for 2013 examination cycle was compiled and then amended to reflect a full academic year instead of only the November examination cycle after March 2014 and is yet to be approved

  49. Programme 4: Vocational and Continuing Education and Training • 2014/15 1st Quarter Performance • There were no specific delivery targets for the 1st quarter of the 2014/15. However, progress towards ensuring that annual targets are achieved was made: • In the first term of the Report 190/1 trimester and semester based programmes; and the yearlong National Certificate (Vocational) programmes, 359 119 unaudited headcount student enrolments have been reported. This figure excludes students enrolled in other occupationally directed short skills programmes and is almost 50% of the annual target.

  50. Programme 4: Vocational and Continuing Education and Training • The Department is still on track with public institutions to be identified for declaration as Community Colleges • A draft National Policy on Community Colleges to facilitate the community college establishment process has been developed for gazetting • Nine potential sites have been identified for the establishment of these colleges and operational cost projections for the establishment after declaration and piloting of community colleges have been developed with a view to submitting it to the National Treasury through a bidding process

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