Test Coordinators Training (Required for DTCs & STCs)

1. Test Coordinators Training(Required for DTCs & STCs)

2. Big Picture Objectives • Understand the roles and responsibilities of district and school test coordinators • Understand resources available to effectively train test administrators • Understand how to use the Test Administration Manual to understand requirements and ensure secure test administration and valid test results • Learn about additional resources and tools

3. Training Overview • Training will cover the following topics: • Test Coordinator Roles & Responsibilities • Test Administrator Training • Accessibility Supports • Test Security • Smarter Balanced Administration • OAKS Online Science and Social Sciences Administration • ELPA21 Administration Primary source: Test Administration Manual

4. Training Format • Organized into short modules • Designed to be delivered to district and school staff • Focus on orienting test coordinators to the Test Administration Manual

5. OAKS System Components • Test Information Distribution Engine (TIDE) • Student demographic information collected • Student test settings entered • Test Delivery System (TDS): • TA Interface • Test sessions created • Students approved to test • _______________ • Test Delivery System (TDS): • Student Interface • Students log into tests • Students take tests • Online Reporting System • (ORS) • Test results reported • Item Tracking System (ITS) • Test questions created reviewed, and edited • Questions assembled into tests

6. District Test Coordinator (DTC)’s Role • Test administration and security training • Coordinate access to OAKS System and testing data • Coordinate testing logistics • Coordinate student testing options • Investigate and report any test improprieties to ODE TAM, Section 1.4: User Roles

7. School Test Coordinator (STC)’s Role • Ensure all TAs in your school are trained • Ensure that all students in your school participate in required assessments • Coordinate testing logistics and school-imposed test windows for your school • Coordinate student testing options for students in your school • Support DTCs in investigating test improprieties TAM, Section 1.4: User Roles

8. Ensuring All Staff Are Trained • Ensure that all STCs and TAs: • Receive annual training • Read and understand the Test Administration Manual • Sign assurance of test security form • Disseminate ODE-issued testing updates and alerts to staff involved in state testing • Respond to questions from staff using Regional Assessment support partners when necessary TAM, Section 1.5: Training Requirements

9. Test Administrator (TA) Training:Reminder of Requirements • Module 2: TA Training • Module 3: Accessibility Supports • Module 4: Test Security • Module 5: Smarter Balanced • Module 6: OAKS Online Science and Social Sciences • Module 7: ELPA21 Required for all TAs Required for TAs based on the test(s) they will administer TAM, Section 1.5: Training Requirements

10. TA Training (cont’d) :Reminder of Requirements In addition to Test Administration and Security Training, ensure that: • All Braille Interface TAs in your building receive additional ODE-provided training specific to configuring the Braille Interface • All Extended Assessment TAs in your building receive additional ODE-provided Qualified Trainer or Qualified Assessor training • All Kindergarten Assessment TAs in your building receive separate Kindergarten Assessment Training using ODE-provided modules. TAM, Section 1.5: Training Requirements

11. Creating District and School Level User Accounts in TIDE • One “DTC” allowed per district, with multiple “District Level User” roles permitted • DTC creates district- and school-level accounts: • District Level Users • District Report Viewers • School Test Coordinators • School Report Viewers • Test Administrators • Test Technicians TIDE User Guide

12. Student Test Options: Scenarios and Resources • Assigning embedded designated supports and accommodations in TIDE • Targeting students up to a higher grade level • Allowed for Smarter Balanced Math & ELA and OAKS Online Science & Social Sciences • Not allowed for KA, Extended, or ELPA21 OAM, Appendix A; TAM, Appendix B: Student Inclusion; TIDE User Guide

13. Student Test Options: Scenarios and Resources (Cont’d) • Managing test formats and restricting access • (Example: Extended vs. Online testing) • Managing retests • OAKS Online Science & Social Sciences • Grade 12 Smarter Balanced retest opportunity • Managing parent-requested exemptions • Smarter Balanced uses new HB 2655 opt-out process • Exemptions for all other assessments must be based on disability or religion TAM, Section 5.3 Parent Requests for Exemption;TAM, Appendix B: Student Inclusion; TIDE User Guide

14. Essential Skills and Local Performance Assessment Manual:Reminder of Requirements • 2015-16 Essential Skills and Local Performance Assessment Manual posted on the Essential Skills homepage October 5th. • Required reading for DTCs; recommended resource for educators. • Note: Grade 12 opportunity on Smarter Balanced Assessment available for 2015-16.

15. Statewide Test Schedule http://www.ode.state.or.us/search/page/?id=499 • Smarter Balanced • Grades 3 – 8 2/9 – 6/10 • High School 2/9 – 6/10 • OAKS Online Science and Social Sciences 1/5 – 6/10 • ELPA21 2/2 – 4/12 • Extended Assessment 2/18 – 4/28 • Kindergarten Assessment 8/10 – 10/22 • PSAT/NMSQT 10/14 or 10/28 • NAEP 1/25 – 3/4 TAM, Appendix A: Statewide Test Schedule

16. School-Level Test Windows:Reminder of Requirements • Designed to ensure that testing occurs at the appropriate time in relation to student instruction • Provides districts and schools local flexibility to manage resources • For Smarter Balanced (grades 3 – 8 and 11) schools must wait until 66% of the school’s annual instructional days have been completed before testing (leaving an approximately 12-week test window) TAM, Section 5.2: School-Level Test Windows

17. Managing School-Level Test Windows: Resources • District-level users may optionally set school-level test windows by grade and subject in TIDE • TDS will only list tests for TAs to include in a test session during that test’s school-level test window • Recommended (but not required) to help districts ensure that the right tests are administered at the right time

18. Policy Contacts • Derek Brown, Interim Assistant Superintendent of Assessment & Accountability • Essential Skills Implementation • derek.brown@state.or.us, (503)947-5841 • Holly Carter, Interim Director of Assessment • Test Security and Administration Policies • holly.carter@state.or.us, (503)947-5739 • Jon Wiens, Manager of Accountability & Reporting • Accountability and Reporting • jon.wiens@state.or.us, (503)947-5764 • Beth LaDuca, NAEP State Coordinator • beth.laduca@state.or.us, (503)947-5836 • Brad Lenhardt, Monitoring, Assessment, & Accommodations Specialist • Accessibility & Accommodations • Alternate Assessment • brad.lenhardt@state.or.us, (503)947-5755 • Kathleen Vanderwall, Manager of Test Design • Test Development • kathleen.vanderwall@state.or.us, (503)947-5721 • Test Improprieties • ode.testsecurity@state.or.us Regional ESD Helpdesks: http://www.ode.state.or.us/go/assessmenthelp

19. Regional Support Structure • ODE will provide information through DTC listserv and Regional ESD helpdesks • Regional ESDs are the best source for assessment support • The state has been divided into three regions: Willamette ESD, Douglas ESD, and InterMountain ESD • Regional ESD contact information onlinehttp://www.ode.state.or.us/go/assessmenthelp

20. Related Reading Requirements by Role

21. Online Resources • ODE staff contact information: http://www.ode.state.or.us/search/staff/ • Assessment and Accountability webpage: http://www.ode.state.or.us/search/page/?id=1309 • Regional ESD Helpdesk contacts: http://www.ode.state.or.us/go/assessmenthelp • Test Administration Manual and Best Practices Guide: http:www.ode.state.or.us/go/tam • Accommodations Manual and Webpage: http://www.ode.state.or.us/search/page/?=487 • Extended Assessment Updates: http://www.ode.state.or.us/search/results/?id=178 • Extended Assessment Manual: http://www.ode.state.or.us/search/page/?id=2691 • Promising Practices: http://www.ode.state.or.us/search/page/?=2444 • Training Modules: http://www.ode.state.or.us/search/page/?id=2744 • Test Security Forms: http://www.ode.state.or.us/go/testsecurity

22. Test Administrator Training(Required for DTCs,STCs, and TAs)

23. Big Picture Objectives • Understand the roles and responsibilities of test administrators • Understand how to use the Test Administration Manual to understand requirements and validly administer tests • Be aware of what’s new this year in the statewide assessment system • Learn where to find test administration resources and tools

24. Training Overview • Training will cover the following topics: • Test Administrator Training • Accessibility Supports • Test Security • Smarter Balanced Administration* • OAKS Online Science and Social Sciences Administration* • ELPA21 Administration* • *Only required for TAs administering this assessment Primary source: Test Administration Manual

25. TA Roles and Responsibilities: Reminder of Requirements • Before testing: • Provide students with an opportunity to become familiar with the test format and procedures • Review student IEPs or education plans to identify appropriate test formats and accessibility supports • Make arrangements for students who are not testing • Review Test Administration Manual (TAM), Oregon Accessibility Manual (OAM), and training notes • During testing: • Ensure that students receive the appropriate test • Enforce test environment requirements TAM, Section 6 Planning for Test Administration

26. Ensuring All Students Participate in Required Assessments:Reminder of Requirements • Smarter Balanced Math and English Language Arts (ELA) Assessments • OAKS Online Science and Social Sciences Assessments • English Language Proficiency Assessment for the 21st Century (ELPA21) • Kindergarten Assessment • Extended Assessments TAM, Sections 7 Smarter Balanced, 8 OAKS Online, 9 ELPA21, 10 Kindergarten Assessment, and 11 Extended

27. Ensuring All Students Participate in Required Assessments:Reminder of Requirements • Know how many opportunities are available for the test you’ll be administering • Know when your school is administering each test so your students take the right test at the right time • Know what test settings your students need before testing begins • Check IEPs and 504 Plans what supports are identified • Check TIDE to see what settings are assigned TAM, Section 6 Planning for Test Administration; TIDE User Guide

28. Test Environment Requirements • Supervision at all times by a trained TA • Quiet environment void of distractions • Only accessibility supports listed in OAM made available to students • Limited interaction with students • Read student directions • Administer accessibility supports appropriately • No coaching TAM, Section 2.2 Security of the Test Environment

29. OAKS System Components • Test Information Distribution Engine (TIDE) • Student demographic information collected • Student test settings entered • Test Delivery System (TDS): • TA Interface • Test sessions created • Students approved to test • _______________ • Test Delivery System (TDS): • Student Interface • Students log into tests • Students take tests • Online Reporting System • (ORS) • Test results reported • Item Tracking System (ITS) • Test questions created reviewed, and edited • Questions assembled into tests

30. Accessing the OAKS Portal • OAKS Portal URL: oaksportal.org • Register to receive alerts when announcements or resources are posted on the portal • Provides access to: • TIDE (view and edit student test settings) • TA Interface (used to administer tests) • Online Reporting System (view participation and performance reports) TIDE , TA, and ORS User Guides

31. Updating Student Test Settings:Reminder of Process • Student test settings managed through the Test Information Distribution Engine (TIDE) • Created and updated daily based on updates to the SSID record • Governs which tests students can access and the accessibility options they receive TIDE User Guide

32. Overview of Test Delivery System :Reminder of Process TA Interface • Administer online tests, track progress, and manage students testing in your session • Adjust test settings for individual students before they are approved to start the test • Approve and submit print requests from students Student Interface • Secure online test that must be accessed via a secure browser • General Education Student Interface • Braille Interface TA User Guide

33. TA Interface at A Glance :Reminder of Process • Used to create and manage test sessions and approve students • All information is visible on one screen • Test Session ID • Students needing approval to start testing • Students with tests in progress • Print requests TA User Guide

34. TA Interface (cont’d) :Reminder of Process • Create and Manage Test Sessions • List of available tests automatically displays upon logging in • Click Expand All to see more detail • Select the tests for inclusion in the session and click [Start Session] • System generates a Session ID that students will use to log in • Test sessions automatically expire upon TA logout • Sessions cannot be resumed • Students may resume a paused test in any new test session that includes the applicable test subject and grade • Example: TA creates a test session for students on Tuesday. To resume testing on Wednesday, the TA will create another test session for students to resume testing TA User Guide

35. TA Interface (cont’d) :Reminder of Process Student Test Settings and Approvals • The number in red next to the Approvals button shows the number of students waiting for approval • Clicking on the Approvals button brings up the list of students who need to be approved to test. TA User Guide

36. TA Interface (cont’d) :Reminder of Process Student Test Settings and Approvals (cont’d) TA User Guide

37. 1 Student Log-in • Student Login • Log in using First Name, SSID, Session ID • Confirm identity – “Is This You?” screen • First Name (same as in SSID upload), Enrolled Grade, DOB, School, SSID • Select Test • Student will see available tests by subject • TA Approval required to start test • Confirm test -- “Is this your test?” screen 2 3 4 5 TA User Guide

38. Test Administration Resources • Test Administration Manualhttp://www.ode.state.or.us/go/tam • Oregon Accessibility Manualhttp://www.ode.state.or.us/search/page/?id=487 • Best Practices Guidehttp://www.ode.state.or.us/go/tam • Promising Testing Practiceshttp://www.ode.state.or.us/search/page/?=2444 • TA User Guide http://www.ode.state.or.us/search/page/?=391 • Practice and Training Testshttp://oaksportal.org

39. Related Reading Requirements by Role

40. ACCESSIBILITY SUPPORTS(Universal tools, designated supports, & accommodations)(REQUIRED FOR DTCS, STCS, AND TAS)

41. Big Picture Objectives • Understand the purpose of the statewide assessment accessibility supports • Assigning Student Test Settings in TIDE • Knowledge of current updates to Student and Test Administrator Interfaces

42. Preparing for the Statewide Assessments

43. Practice Tests • Allow teachers, students, parents and other interested parties to experience a range of item types Smarter Balanced ELA and Math, as well as Performance Tasks) • Assist IEP/504 teams to determine which universal tools, designated supports, and accommodations are needed for each individual student to be successful on the assessments. • Please Note: New Practice tests will be available Oct. 20, 2015 at http://oaksportal.org/

44. Calculator and Equation Editor Tutorials http://oaksportal.org/students/

45. Calculators Basic Scientific Scientific/Graphing/Regression

46. Equation Editor Tutorial http://demo.tds.airast.org/EQTutorial/?c=Oregon_PT

47. Oregon’s Statewide Assessment Accessibility Supports http://www.ode.state.or.us/search/page/?id=487

48. Oregon Accessibility Manual

49. Know the Options • Know the differences between the following categories of accessibility supports as well as the specific supports that are available for each statewide assessment: • Universal Tools • Designated Supports • Accommodations

50. Figure 1: Conceptual Model Underlying the Oregon Accessibility Manual.