1 / 53

Vendors

Vendors. Advantage Financial System. Vendors. Each person or entity that ASU pays must be setup as a vendor Each vendor in Advantage is assigned a unique vendor number A business with multiple locations will use the same vendor number with a unique address indicator. Vendors.

lali
Download Presentation

Vendors

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Vendors Advantage Financial System

  2. Vendors Each person or entity that ASU pays must be setup as a vendor Each vendor in Advantage is assigned a unique vendor number A business with multiple locations will use the same vendor number with a unique address indicator

  3. Vendors Vendor Numbers: Businesses – Federal Tax ID number Individuals – an ASU assigned F31- number Employees and Students – ASU Affiliate ID

  4. Miscellaneous Vendor Codes One-time use codes that allow name and address to be manually entered on payment REFUND – used to pay individuals less than $250 on PVQ documents INTV1 – used to pay interviewee expenses on PVQ documents

  5. Vendors To find an existing vendor: Search for the vendors name on VNAM Search for the vendor number on VEND

  6. Vendor Tables VNAM – search by vendor name

  7. Vendor Tables VNAS – search by vendor sort name

  8. Vendor Tables VEND – search by vendor number

  9. Vendor Tables VEN2 – verify the address

  10. Vendor Tables VEN3 – verify tax information

  11. Vendor Tables VNA2 - verify the vendor is not marked Do Not Use on (DNU will list the valid vendor number)

  12. ASU Vendors On-campus Service Departments provide goods or services to departments and are listed as Vendors Lists of on-campus vendor codes are available from Financial Services List by Vendor Code List by Vendor Name

  13. Vendor Setup If a Vendor does not exist in Advantage, they must be setup before payment can be made The department creates a VE (Vendor Entry) document and applies Level 1 approval The VE, along with appropriate backup, is submitted to the Advantage Helpline for processing

  14. Vendor Setup Accepted VE backup documentation: Off-Campus Vendors – a completed ASU Substitute W9 or IRS Form W9 Foreign Vendors – IRS Form W-8BEN ASU-Affiliated Individuals – no backup needed, Advantage Helpline will verify employment or student enrollment

  15. VE: ASU Employee Enter the Affiliate ID as the vendor number

  16. VE: ASU Employee Enter the Affiliate’s name as it will appear on the check

  17. VE: ASU Employee Enter the department name and mail code for delivery

  18. VE: ASU Employee Enter the Sort Name as Last, First

  19. VE: ASU Employee Enter your first name, phone extension, and date of entry

  20. VE: ASU Employee Enter “Y” to mark the vendor as an Individual

  21. VE: ASU Employee Edit the document to validate all entries and check for errors Enter “ED” in the Function field and Enter Press the F7 key

  22. VE: ASU Employee After Editing, the VE will populate the entry date and move to PEND1 status for approvals

  23. VE: Off-Campus Individual Enter “INDIVIDUAL” for the vendor number if the vendor is using their SSN; if not, enter the Tax ID number

  24. VE: Off-Campus Individual Enter the individual’s name as it will appear on the check

  25. VE: Off-Campus Individual Enter the individual’s address

  26. VE: Off-Campus Individual Enter the individual’s telephone and fax number, if provided

  27. VE: Off-Campus Individual Enter the Sort Name as Last, First

  28. VE: Off-Campus Individual Enter your first name, phone extension, and date of entry

  29. VE: Off-Campus Individual Edit the document to validate all entries and check for errors Enter “ED” in the Function field and Enter Press the F7 key

  30. VE: Off-Campus Individual After Editing, the VE will populate the entry date and move to PEND1 status for approvals

  31. VE: Off-Campus Business Enter the Tax ID Number of the company

  32. VE: Off-Campus Business Enter the company name as it will appear on the check

  33. VE: Off-Campus Business Enter the company address

  34. VE: Off-Campus Business Enter the company telephone and fax number, if provided

  35. VE: Off-Campus Business Enter the a contact at the company, if provided

  36. VE: Off-Campus Business Enter the company name

  37. VE: Off-Campus Business Enter your first name, phone extension, and date of entry

  38. VE: Off-Campus Business Edit the document to validate all entries and check for errors Enter “ED” in the Function field and Enter Press the F7 key

  39. VE: Off-Campus Business After Editing, the VE will populate the entry date and move to PEND1 status for approvals

  40. VE: Foreign Entity Enter “FOREIGN” for the vendor number

  41. VE: Foreign Entity Enter the company name as it will appear on the check

  42. VE: Foreign Entity Enter the entire address including city and postal code on address lines 1 and 2

  43. VE: Foreign Entity Enter the country name (no abbreviations) in the city field

  44. VE: Foreign Entity State and zip code fields should be left blank

  45. VE: Foreign Entity Enter the telephone and fax number, if provided

  46. VE: Foreign Entity Enter a contact at the company, if provided

  47. VE: Foreign Entity Enter the company name

  48. VE: Foreign Entity Enter your first name, phone extension, and date of entry

  49. VE: Foreign Entity Edit the document to validate all entries and check for errors Enter “ED” in the Function field and Enter Press the F7 key

  50. VE: Foreign Entity After Editing, the VE will populate the entry date and move to PEND1 status for approvals

More Related