EMPLOYEE CALENDAR (PS9019)

1. EMPLOYEE CALENDAR (PS9019)

2. Can Create Calendar For: • A group of employees with common work schedules • An individual employee with a unique work schedule • One or more positions

3. Identifies • Hours per day for employees working nonstandard hours per day • Hours per day or days of the week for employees working a nonstandard work week • Hours or days that contracted employees work each month of a fiscal year

4. Calendar is Used for Calculating: • Correct hours in a pay period • Correct hourly rate for an employee with nonstandard full-time hours per day • Correct hourly rate for an employee with a nonstandard work week

5. Calendar is Used for Calculating (cont.): • Actual hours or days for DRS for contracted employees • Monthly buckets to record salary and employer costs for Salary Forecasting for contracted employees

6. Hours Used for Calculating • Sick leave buyout amounts for faculty • Liability amounts for leave liability reports • LWOP date adjustment reports • Staff Months

7. Calendar Overrides Institutional Parameters (PS9001) • 1101 – Standard Hours per Day • 1102 – Standard Work Week

8. Top

9. Less Detailed Calendar • Required • Indicate the Hours Type • A -Actual hours not adjusted by percent full time • F - Full-time hours adjusted by percent full time • Indicate Full-Time Hours Per Day • Indicate Hours/Days

10. Uses • Overrides Institutional Parameter (PS9001) 1101 – Standard Hours per Day • Calculating correct hours in a pay period, sick leave buyout and leave liability reports • Calculating correct hourly rate for an employee with nonstandard full-time hours per day

11. Example - FTF

12. Middle – Fixed Week

13. Fixed Week Calendar • Optional • Identifies nonstandard hours per day • Identifies nonstandard work week • Indicate the number of hours per day or days of the week

14. Uses • Overrides Institutional Parameter (PS9001) 1102 – Standard Work Week • Calculating correct hourly rate for an employee with nonstandard hours per day • Calculating correct hourly rate for an employee with a nonstandard work week

15. Example 1- 4/10’s M-TH

16. Example 2 – Flex Schedule

17. Bottom - Fiscal Year Calendar

18. Fiscal Year Calendar • Optional • District Information table (GA1101) needs to be built in FMS before you get fiscal year months • Identifies hours or days that contracted employees work each month of the fiscal year

19. Uses • Calculates actual hours or days for DRS for contracted employees, except retirees • Determines the monthly buckets to record salary and employer costs for Salary Forecasting for contract employees

20. Example 1- FTF

21. Example 2 – PTF Summer

22. Step 1: Adding New Calendar

23. Step 2: Adding New Calendar

24. Example 1 - CS Academic

25. Example 2 – CS Summer

26. Example 3 – CS Flex

27. Example 4 - FTF

28. Example 5 – PTF Winter

29. Example 6 – PTF Spring

30. Pointers • Don’t make this harder than it is • Build the calendar every fiscal year before first payment • Combine similar ones and adjust by percent full time • Clean up your table – delete old years