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Session FS3

Session FS3. Hands-On COD. Jennifer Pattison U.S. Department of Education 2018 FSA Training Conference for Financial Aid Professionals. November 2018. Common Origination and Disbursement (COD). Person menu searches Master Promissory Note (MPN), Counseling, and PLUS application

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Session FS3

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  1. Session FS3 Hands-On COD Jennifer Pattison U.S. Department of Education 2018 FSA Training Conference for Financial Aid Professionals November 2018

  2. Common Origination and Disbursement (COD) • Person menu searches • Master Promissory Note (MPN), Counseling, and PLUS application • Individual person search data • School data • Funding and close out • File share • Batch menu • Anticipated disbursement queue • Batch and edit rejects • Reports

  3. Person Menu • Searching for Multiple • results • Counseling • MPNs • PLUS applications • Searching for Single • results • Person • Credit check • Applicant search • Servicer • Default

  4. Searching for Multiples: Ad Hoc Reporting • Counseling • Search by Social Security Number (SSN) (up to 10) • Search by School Date Range (up to 7 days), and by Counseling type or all types

  5. Counseling Search results exported to comma-separated values (CSV) format

  6. Searching for Multiples: Ad Hoc Reporting • Master Promissory Note (MPN) • Search by SSN • MPN ID • School Date Range (up to 90 days)

  7. MPN Search Results • Subsidized/Unsubsidized= M • Graduate or Parent PLUS= N • Linked/Unlinked

  8. MPN Search results exported to CSV

  9. Searching for Multiples: Ad Hoc Reporting • PLUS Application • PLUS loans are available for parents and graduate level students • Search by PLUS APP ID • Student or Parent SSN/Name • School Date Range (up to 7 days)

  10. PLUS Application exported to CSV

  11. Searching for Singles • Applicant Data • Award Information • Credit • Servicer • Default Status

  12. Applicant Search-Institutional Student Information Record (ISIR) Data

  13. Person Information

  14. Person: All Awards

  15. Direct Loan: Award Detail

  16. Disbursement Data

  17. Credit Check

  18. Borrower/Servicer Relationship • Awards • Attending School • Servicer Name • Booked Date • Date Relationship Established

  19. Default Status

  20. Practice Time • Log into COD • Search for either your school’s Promissory Notes, Counseling, or PLUS Applications • Collect or save one SSN and search for that Person. Look at the information specific to them • Raise your hand when you have found both an MPN or Counseling AND a loan with an actual disbursement date

  21. School Menu • School Summary • Options • Funding Information • Balance Confirmation • Reopen/Extended Processing • File Share/Messages

  22. School Menu: Options

  23. School Menu: Funding Information

  24. Balance Confirmation & Reopen/Extended Processing

  25. File Share Messages Click on the File Share to download.

  26. Practice Time • Log into COD • Search for your school • Locate your Options for Direct Loans • Locate the File Share message for your school and download it; be prepared to share the message • Raise your hand when you have both

  27. Batch Menu • Search for: • Batches for your School • Anticipated Disbursement Queue • Report Requests • What’s new? • Individual Search buttons • Select all or multiple years in both date range and SSN

  28. Batch Searches Document Types AC--TEACH Annual CounselingAT--Agreement to ServeBN--Booking NotificationCS--Credit StatusEC--Direct Loan CounselingND--Negative DisbursementPN--Promissory NotePS--Payment to ServicingSP--PLUS Application AcknowledgementRS--Common Record batch received from schoolWB--Web Initiated batch

  29. And That’s Not All!!! • School Name • Schema Version • Filter by Program Type • Total Awards and dollar amount • Total Disbursements and dollar amount • Total Rejects and dollar amount • Total Duplicates and dollar amount

  30. Lot’s of Filtering Capability • Filter by: • SSN • Name • Accepted/Rejected • DRI= True/False • Edits

  31. Filter by Edit Type and Actuals

  32. Record Errors and Details Click on “Rejected” Click on “Edit Details”

  33. Practice Time • Go to the Batch Menu and conduct a Date Range search for your school’s batches • Find a batch with rejected data and filter by Edit Type and/or Actual (true) Disbursements • What is the $ amount of the rejects and name one edit and description you found • If you have no rejected data in any batches, then identify the number of records in the batch and the actual disbursements $ amount Raise your hand when have the answers

  34. Anticipated Disbursement Queue • Search by: • Entity ID • Award Year • Program Type • Award Year • Disbursement Date Range • Disbursement Status • All, pending or active • Disbursement Amount • >$0 • =$0 • All disbursement amounts

  35. Anticipated Disbursement Queue • Two primary uses • Conduct a search for past dated records which should have been reduced to $0 or were reduced to $0 and should not have been • Conduct a future dated search to select records to submit as actual disbursements

  36. Select up to 100 Records to Batch

  37. Select Records to Submit

  38. Voila! A Batch! • Batch ID • Rejects and Warnings • Total Disbursement Amount

  39. Practice Time • Go to the Batch Menu and select Anticipated Disbursement Queue • Search for past dated disbursements • Award Year 2018-19 by Program and through December 2018 • Note how many were reduced to $0 or should have been disbursed/reduced to $0 • Create a batch of records within seven days of today’s date • Go up to the step where you are ready to submit and then return to disbursement list – What was the dollar amount of your batch? Raise your hand when have the answers

  40. COD Reporting Portal

  41. COD Reporting Portal

  42. School Report Search

  43. Report Availability on the Report Portal Soon to be renamed “Discrepant Loan Data”

  44. School Report Search-Filtering and Results Search Filters Search Results

  45. Navigating Back Home

  46. Practice Time • Go to the Services Menu • Use the School Report Search • Find a Direct Loan Actual Disbursement Report • Find your MPN Status Report Raise your hand when have downloaded and opened them both

  47. Additional Resources Federal Student Aid E-Training FSA E-Training is pleased to announce our newest training for navigating the COD system.  Previously, FSA posted similar training, called "COD Computer Based Training (CBT)" on IFAP. • Login to the E-training website at https://fsatraining.info/login • Navigate to the Main Menu bar. Select “Systems Training” > COD Training > then select the Getting Started with COD Program Icon

  48. Questions and Answers Jennifer.Pattison@ed.gov codsupport@ed.gov

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