Tobacco-Use Prevention Education Cohort G Competitive Grants Application February 23, 2011

1. Tobacco-Use Prevention EducationCohort GCompetitive Grants Application February 23, 2011 COORDINATED SCHOOL HEALTH AND SAFETY OFFICE Greg Wolfe, School Health Education Consultant

2. Workshop Objectives • Provide TUPE RFA Applicants: • Overview of the Cohort G Request for Applications (RFA) • Panel Discussion of Youth Development Strategies • Opportunity to ask questions

3. Critical Application Dates • Intent to Submit an Application was due February 18, 2011 • Applications are due March 18, 2011 • Review Tier 1 Applications April 18-29, 2011 • Review Tier 2 Application May 23-27, 2011

4. Grant Application Categories • LEAs can apply individually or as part of a Consortia • Grant term is July 1, 2011, to June 30, 2014

5. Application Submission • An LEA may submit either a Tier 1 or Tier 2 application. • But not both. An LEA can only be listed in one application. • The RFA can be downloaded from CDE’s Web page at: http://www.cde.ca.gov/fg/fo/r8/tupe61211rfa.asp

6. What Is A Local Educational Agency? • LEAs are: • County Offices of Education • Public school districts • Directly-Funded Charter Schools

7. Who Can Apply? LEAs that: • Serve students in grades 6-12 • Have a valid CDE County District School (CDS) Code • Receive no funds from the tobacco industry • Have submitted all deliverables to CSHSO required by a prior TUPE Grant

8. Who Can Apply? LEAs that: • Are certified as tobacco-free on or before July 1, 2010 • A list of all LEAs that have been certified as tobacco-free can be found at:http://www.cde.ca.gov/ls/he/at/documents/certifiedtfschools.xls • If you are not on this list, then you cannot apply. Instead, get certified.

9. Grant Personnel • A project coordinator must be identified in the application. • Project funds cannot fund administrative personnel other than project coordinator. • Clerical staffing in excess of ten percent (.10 FTE) must be justified for Tier 2.

10. Purpose of Tier 1 TUPE Competitive Grants To reduce student tobacco use by funding Local Educational Agencies (LEAs) to: • enforce a tobacco-free school policy; and • administer the California Healthy Kids Survey

11. TIER 1 Applications Tier 1 TUPE Grantees receive: Maximum $4,500 per LEA Consortium will be awared $4,500 per participating LEA 11

12. Tier 1 Application Components • Cover page • Narrative (2 pages) • Letter of Agreement (LOA) or Memoranda of Understanding (MOU) (one page) • Budget Summary (one page)

13. Tier 1 LOA or MOU A LOA or MOU documents agreement between the LEA(s) and the County TUPE Coordinator: • That the County Coordinator actively monitors the proposed project • That the LEA will support and participate in the project

14. Tier 1 LOA -MOU The LOA/MOU must document that the County TUPE Coordinator will: • Monitor the applicant’s tobacco-free policy enforcement • Recertify that all of the tobacco-free policy requirements are being met at the end of the grant • Coordinate CHKS administration with other LEAs within the County; and make the CHKS data available to the public

15. Tobacco-free Policy Requirements A fully implemented tobacco-free policy must include: • Certified Policy Language • Communication of Policy • Signage • Notice of Cessation Opportunities • Enforcement

16. Survey Requirements • California Healthy Kids Survey (CHKS) • Required of all grantees • Biennial administration • Grades 7, 9, and 11 • California Student Tobacco Survey • Required if randomly selected by California Department of Public Health

17. Purpose of Tier 2 TUPE Competitive Grants To reduce student tobacco use by funding LEAs to implement Research-Validated programs, and youth development, intervention, and cessation strategies focused on preventing youth tobacco use

18. Tier 2 Projects are required to: Enforce the Tobacco-Free Policy and conduct the CHKS. Implement, with fidelity, a research-validated prevention program. Provide youth development and intervention activities. Provide Cessation activities or a plan to refer to community services Tier 2 Applications 18

19. School Site Participants • Submitting an accurate School Site Participant Identification (Attachment 2–C) is critical • It is the basis for calculating each agency's maximum funding • Tier 2 – Calculated on $37.50 per a.d.a. with a $2 million maximum

20. Tier 2 Application Components • Cover page • Project Abstract • Narrative (25 pages) • Including Attachments C through E • Letters of Agreement (LOAs) or Memoranda of Understanding (MOUs) • Budget • Checklist

21. Project Abstract • One page maximum • Brief synopsis of project plan • Applicant agency name • Identified needs • Identification of programs and activities • Identification of collaborative partners • Will not be scored

22. Application Narrative • Describes the Applicant’s: • Collaborative Process • Demonstration of Need • Proposed TUPE Project Plan • Attachments 2-D, 2-E, & 2-F • 25 pages maximum

23. Collaborative Process • Broad Collaborative Group • Description of Collaborative Operation • Identification of Collaborative Roles • LOAs or MOUs

24. Demonstration of Need • School Community Description • Focus Group Data • CHKS Technical Report Tables • Needs Analysis • Prioritization Process & Focus Group Priority list

25. Proposed Project Plan • Selection of Programs and Strategies • Project Description • Project Plan and Activities Matrix (Attachment E) • Project Monitoring • Pregnant Minor/Minor Parents • Policy Enforcement

26. Youth Development • Involve youth in Stop Tobacco Access to Kids Enforcement (STAKE) Act. • Involve youth in anti-tobacco advocacy. • Involve youth in anti-tobacco media production. • Tobacco Peer educators. • Service-learning projects.

27. TUPE Youth Development • Is based on published research identifying best practices for youth development. • Includes youth as leaders with active roles and meaningful participation in tobacco prevention. • Targets youth from the priority populations to participate in youth development strategies. • Promotes youth development activities that result in prevention services or products that are culturally responsive to the needs of priority populations.

28. Letters of Agreement/Memoranda of Understanding • With partners taking an active role • Describe participation • Roles/responsibilities • Service level • Number of staff involved • Avoid Letters of Support

29. Project Budget • Budget Summary • Summary for entire grant term • Object code totals only • Budget Justification • Detail required • Total each object code

30. Application Checklists • Attachment 2-H is a checklist of application requirements. Submit with application. • Attachment 2-I is a checklist of reasons for disqualification from the grant reading. Used by CDE.

31. Tier 2 Required Reporting • 12-, 24-month, and final Progress Reports • 12-, 24-month, and final Expenditure Reports • Budget revisions, if necessary • TUPE Online Annual Report • Final Evaluation Report