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Who is Robert Rules?. Thomas Jefferson, then Vice-President, created the Manual of Parliamentary Practice in 1801It was immediately adopted by the House and SenateCreated so meetings can be run in a civilized
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1. Parliamentary Procedure On second thought, operator, cancel the call to the riot squad and send over a parliamentarian.
2. Who is Robert Rules? Thomas Jefferson, then Vice-President, created the Manual of Parliamentary Practice in 1801
It was immediately adopted by the House and Senate
Created so meetings can be run in a civilized & courteous manner
Gave all participants the opportunity to express their opinion so a consensus can be formed
General Henry M. Robert published Roberts Rules of Order in 1876
3. All Members are Equaland Their Rights are Equal Parliamentary procedure offers democratic rule, flexibility, protection of rights, and a fair hearing for everyone
Is a set of rules for conduct at meetings
Allows everyone to be heard & make decisions
Enables you to expedite the flow of business
4. Membership is theBackbone of the Chapter The Membership administers the affairs of the Chapter
Members rights are:
To attend meetings
To make motions & speak in debate
To nominate
To vote
To hold office
Majority rules
The Officers carry out the members wishes
5. Four Types of MotionsA Snapshot Main
Subsidiary
Privilege
Incidental
6. Main Motions Are generally used to present new business
Amendments to bylaws are main motions
Cannot be made when another motion is before the assembly
Yield to privileged, subsidiary & incidental motions
EXAMPLE: I move that we pay the California Division Meeting registration for our Delegate.
7. Subsidiary Motions Change or affect how the main motion is handled before it has been decided
Are voted on BEFORE the main motion
EXAMPLE: I move that the question before the membership be amended by insertingand lodging fees.
8. Other Motions Privileged and Incidental Motions do not require the eight steps usually needed to make a motion
Privileged motions are of immediate importance and take precedence over any main motion
Incidental motions do not relate directly to the substance of the pending motion but to the method of transacting the business of the motion
9. Privileged Motion Are urgent, about special, or important matters NOT relating to pending business
A second is not required, may not be amended and do not require a vote. Two types are:
Question of Privilege: If you cant see or hear the meeting, you may stop the meeting and have the problem corrected. Or room is too hot/cold/noisy.
Call for the Orders of the Day: Used to move discussion to the item scheduled for that particular time on the agenda. I move that we recess to count ballots.
10. Incidental Motions Are questions of procedure that arise out of other motions
Must be considered BEFORE the other motion
Do not require that you be recognized
Do not require a second
Cannot be amended or debated
11. Incidental Motions These Incidental motions do not require a vote:
Point of Order: If someone isnt following Roberts Rules, you can state Point of Order and explain your point; the Chair then rules on your point.
Point of Information: Used to stop action to call for clarification of the process or consequences of the debate.
Division of Assembly: Used to request a vote to be retaken in another manner if there is any doubt about the vote.
This Incidental motion requires a 2/3 vote:
Object to Consideration: This motion is made to kill a sensitive or embarrassing motion before it is discussed by the assembly. EXAMPLE: I move that we set aside the bylaws so that all chapter members are eligible for nomination to the board of directors.
12. Perfecting a Motion a.k.a.Amending a Motion Motions are amended to change the wording to make it make more acceptable before taking final action
There are 3 ways to change the wording of a motion, to make it more acceptable before taking final action
To add words or phrases
To strike out words or phrases
To substitute by striking out & inserting; or substitute an entire motion or paragraph
13. Perfecting a Motion a.k.a.Amending a Motion Modifications can be made
Between the time a motion is made and before the Chair states the motion
After the Chair has stated the motion
Before the motion is voted upon
The membership then votes on only the amended portion; if that passes, then you return to the original motion AS AMENDED to vote on in its entirety
If the amended portion fails, then the membership returns to vote on the motion as it was originally worded
14. How Do I Present My Motion?- In 8 Easy Steps - Raise your hand (or rise) and address the Chair
Receive recognition from the Chair
Make the motion (I move that/to
)
Requires a second
A motion must be seconded to bring it up for discussion. Seconding a motion does not mean you agree with it. The Chair must hear a second or the motion is lost.
15. How Do I Present My Motion? - In 8 Easy Steps - Chair restates the motion
It has been moved and seconded that
Discussion
Membership to be recognized by Chair
No member shall speak twice to a motion until all members who want to speak to the motion have been heard
Chair puts the motion to vote
Voice, raise hand, stand, ballot
Chair announces result of vote
16. Calling the meeting to order is thefirst item of business
A motion to accept a report should not be made because there is no need to accept a report
The President can assume a motion; for example, If no objection the minutes are approved as read/presented/corrected.
The Treasurers report is not approvedit is filed All Members Should Know
17. All Members Should Know A recess is called for a meeting to cease temporarily (for a speaker, entertainment, meal, etc.) and then reconvenes to conduct remaining business
When there is a request for information you do not need a second
Renewing a motion
If a motion is defeated it usually cannot be brought up again (unless it is amended) at that meeting. However, the original motion can be brought up again at another meeting.
18. All Members Should Know Before a motion is stated by the Chair, it may be withdrawn or modified by the maker
After a motion is stated by the Chair, it may be withdrawn by a majority vote of the assembly
To stop debate and force a vote, a member should obtain the floor and say I move the previous question. This requires a second and 2/3 vote
A tie vote is a lost vote
The phrase so moved is vague so always fully state the motion to avoid confusion
19. Parliamentary Procedures 101Cliff Notes: How Do I Present My Motion?
20. References This is an introduction to parliamentary procedure.If you are interested in finding out more:
www.calweb.com/~laredo/parlpr2c.htm
Roberts Rules of Order Newly Revised, 10th Edition
Websters New World, Roberts Rules of Order, Simplified and Applied
Roberts Rules In Plain English, Doris P. Zimmerman
The National Association of Parliamentarians
The American Institute of Parliamentarians
A special thank you to Sharon Weber for allowing excerpts of her Parliamentary Procedures column from Citrus Valley Chapters Insight newsletter to be used in this presentation