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CSU Open Budget Meeting April 23, 2015

This open budget meeting discusses Clayton State University's resources, tuition and fees, state appropriations, and budget allocations, with a focus on financial ratios and economic conditions. It also covers salary increases and the PeopleSoft upgrade.

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CSU Open Budget Meeting April 23, 2015

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  1. Open Budget Meeting April 23, 2015

  2. Budget Calendar & Timeline

  3. Clayton State University’s Resources Tuition& Fees StateAppropriations 2015 Major Repair & Renovation (MRR) Auxiliary Enterprises • CSU Foundation • Endowments • Scholarships • Unrestricted Annual Giving Sponsored Programs Uses Restrictions Realities • Salaries and Wages • Utilities • Supplies and Equipment • Technology • Facilities and Maintenance • Public Safety • Campus Activities and Services • Capital funds can not be used to pay for salaries and wages • State procurement guidelines must be followed • Student fees must be used in conjunction with specific services • Prudent fiscal management required for all sources • State Appropriation varies • Focus on Financial Ratios • Economic conditions have a direct impact on our ability to collect the revenues necessary to satisfy the needs and obligations of the University

  4. Open Budget Meeting * FY15 and FY16 Tuition is projected

  5. Open Budget Meeting Total Students Categories that pay less/none: Distance Learning, eCore, Employees/TAP, Fayette County, Joint Enrolled, Main Campus - less than 3 hrs, Senior Citizens, WBSIT

  6. Open Budget Meeting $267,588

  7. Open Budget Meeting

  8. CSU’s Budget Build Includes current Salary, Benefits, Travel, & OS&E Increase TRS $171,099 Increase Health Insurance $ 58,837 Additional funding for AVP Marketing & Communications $ 2,700 M&O Funded Positions: Lab Technician $ 53,200 (2) Custodial Positions $ 54,000 Priority Items Funded by BOR: (3) Academic Advisors $160,000 New Storage Area Network (SAN) $150,000

  9. Summer Short Fall • CSU Annual Budget is divided into three parts: Fall/Spring/Summer • Summer 2014/2015 • Budget: $3,740,000 • Revenue: $1,381,267* • Shortfall: $2,357,733 • Summer 2015 Revenue is split about 40% for FY15 and 60% FY2016 * As of April 17, 2015

  10. Open Budget Meeting Merit Salary Increase • Salary and Administrative Policy • The Board of Regents allocated to each institution funds to provide for salary increases for employees. Salary increases shall be awarded solely on merit, with a range determined by the institutional president. Institutions are permitted to augment state funds using other appropriate fund sources to create a salary pool. It is expected that individual merit salary increases will be reasonably distributed among employees based on the range determined by the institutional president. Across-the-board increases are not permitted. Salary increases may exceed ten percent for employees exhibiting exceptionally meritorious performance; however, institutions must request prior approval from the Chancellor in writing of any merit increases exceeding ten percent. • Additionally, the policy allows flexibility for institutions to make appropriate promotions or position reclassifications, special changes to recruit or retain employees, adjustments for targeted populations or adjustments to address market and compression issues. Such salary adjustments must be supported by appropriate documentation (e.g., market analysis or internal salary • studies). • Employees covered from other fund sources such as sponsored funds and auxiliary funds will be • subject to the same policy requirements noted above and must be paid from the corresponding • fund source rather than state funds.* • CSU amount—$166,503 from USG • $159,478 from CSU • Total 1% $325,981 (only funds for State funded positions) • *Total 1% $42,197 (for Auxiliary and other non-State funded positions)

  11. Open Budget Meeting

  12. Open Budget Meeting

  13. CSU Internal FY16 Budget Meetings • Total of 64 Requests. • 17 One-Time Funding: $2,436,290. • 47 Permanent Funding: $2,753,826.

  14. Performance Funding • Legislators have some unanswered issues. • During summer they will study and review. • Some institutions also expressed concerns about funding levels. • Anticipate start in FY17.

  15. Mandatory Fees Proposed Revision to the Mandatory Fee Sections 7.3.2.1 Mandatory Student Fees; 7.3.2.2 Elective Fees and Special Charges; 7.3.4.2 Waiver of Mandatory Fees • Fees assessed to “all undergraduate” and “all full-time undergraduate” students will be considered mandatory. B. Requires institutions to seek student input and Board approval for any fee that is assessed to all students within one or more grade levels (e.g., all freshman or all lowerclassmen). C. Mandatory food service fees not associated with housing are explicitly listed as an example of a mandatory fee along with athletic fees, technology fees, etc. in an effort to clarify issues related to mandatory fees and dining plans.

  16. PeopleSoft Upgrade • Our current PeopleSoft Version 8.9 was upgraded to 9.2 • Reduce Modifications • Reduce Complexity • Increase Standardization • Improve Expense module functionality  • Increase automation of current manual processes • User Acceptance Test (UAT) occurred in February 2015 • Campus Training scheduled for April 29, 2015

  17. Discussion and Questions

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