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Certificate of Occupancy - Minimum Requirements

Certificate of Occupancy - Minimum Requirements. September 2013. Agenda. Basic C of O Concept/Criteria – Part 1203 Information Required on C of O Certificate of Occupancy “Checklist” & Statement of Certification Temporary & Conditional Certificates & Conditions of Revocation

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Certificate of Occupancy - Minimum Requirements

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  1. Certificate of Occupancy - Minimum Requirements September 2013

  2. Agenda • Basic C of O Concept/Criteria – Part 1203 • Information Required on C of O • Certificate of Occupancy “Checklist” & Statement of Certification • Temporary & Conditional Certificates & Conditions of Revocation • Certificate of Compliance • Conclusion & Questions

  3. Basic Concept of C of O • NO building erected, enlarged or altered, subject to the Uniform Code & Part 1203 • Shall be used or occupied, unless a code compliance certificate or temporary approval for occupancy is issued, except: • Work exempted from permit requirements of Section 1204.7 (a)

  4. Basic Concept of C of O • Based on Title 19 NYCRR Part 1203 • Does municipality really “Certify” buildings? • Certification that … • Is it a legally constructed building with a C of O? • Required for all work which: • Requires a building permit • Acknowledges a change of occupancy

  5. Basic Concept of C of O • Devices used to restrict use of a building or structure to a specific type of use or occupancy • Acknowledges construction is complete & is used for intended purpose • Protection and Liability • Rights of tenant & owner with Certificate

  6. Basic Criteria for Issuance • Verification of submittals - Records of: • Approved building permit/change of occupancy • Appropriate field inspections were made • Changes to documents were accepted • Special Inspection Reports • HVAC manuals and certification • Fire protection system testing • Record drawings (“as-builts”)

  7. Basic Criteria for Issuance • Final inspections per local Code Officials • Provide punch-list, as applicable • Final inspections performed by others • Special Inspections • Fire Marshal (joint inspection with Code Official) • Third-party inspections (i.e.-fire-stopping, elevators, electrical, fire alarm, fire sprinkler, hood systems) • No outstanding code compliance violations

  8. Local Municipality Options • Local governments have option to: • Expand requirements for C of O’s to include situations not specified in min. standards of Part 1203: • Where local governments requires additional permits • Require renewal of a C of O for multiple dwellings at the time of resale. (renewal not new C of O) • Tie Operating Permit to the issuance of a C of O

  9. Local Municipality Options con’t TEMPORARY CERTIFICATE OF OCCUPANCY • Issue temporary C of O’s to buildings or portions thereof that are sufficiently complete • Period shall not exceed 1 year (may be renewed) • May place special conditions, to ensure safety & to protect interest of local municipality (clearly state) • Agreed to by the property owner (signature)

  10. Agenda • Basic C of O concept/criteria – Part 1203 • Information required on C of O • Certificate of Occupancy “Checklist” & Statement of Certification • Temporary & Conditional Certificates & Conditions of Revocation • Certificate of Compliance • Conclusion & Questions

  11. Minimum Information on C of O • Date and # of building permit • Property identification • Approved occupancy classification(s) • Main occupancy(ies) • Accessory spaces • Fire protection equipment provided • Required or voluntary

  12. Minimum of Information on C of O • Occupant loads for all occupancies and spaces • Determine occupant load based on use of the space • Multiple occupancies within the same use group should be indentified by size and/or location • Assigning square footage to different occupancies provides a specific record of what was approved • Posting of loads

  13. Additional Information on C of O • As applicable: • Special use permit (local zoning law) • Construction type • Version of Code the building was constructed under.

  14. Additional Information on C of O • As applicable: • Operating permit: • Hazardous materials or processes • Use, operation or repair of fire protection equipment • Buildings with one or more areas of public assembly • Potential higher public safety hazard buildings (i.e.- amusement buildings, temporary assembly, etc.)

  15. Additional Conditions for C of O • As applicable: • Control areas: • Hazardous occupancies/materials • Fire Safety Plans • Evacuation Plans

  16. Record Keeping • Maintain adequate records of: • System for issuance of Certificates of Occupancy or compliance, • Documents applying to C of O issuance

  17. 10 Minutes BREAK

  18. Agenda • Basic C of O concept/criteria – Part 1203 • Information required on C of O • Certificate of Occupancy “Checklist” & Statement of Certification • Temporary & Conditional Certificates & Conditions of Revocation • Certificate of Compliance • Conclusion & Questions

  19. Certificate of Occupancy “Checklist” • Final inspection by Building Official • Final inspection by Fire Marshal • Third Party written inspection reports • Special Inspection final reports • Hazardous materials reports • Compliance with planning & zoning

  20. Certificate of Occupancy “Checklist” • Completion of site work • Fire Service Features, access roads, hydrants, fire service connections access, • Conditional permits, if weather restrictions • Verification of handicap accessibility features • Installed/provided as designed • Verify slope and cross slope along accessible route • Verify door pull and clearances when furnature has been placed.

  21. Certificate of Occupancy “Checklist” • Acceptance testing of fire protection equipment • Premises identification • Plainly visible and legible from street or road fronting property • Approved signage • Fire department access, interior Electrical service, fire sprinkler room, equipment rooms, hazards identified • Truss signage

  22. Certificate of Occupancy “Checklist” • Operating permits • Lease plan (for covered malls) • Operating & maintenance manuals (for commercial HVAC systems) • Certification of commissioning of systems • Balancing reports • Owner training, as applicable

  23. Statement of Certification • Statement of Municipality (inspected to verify that ______ was constructed in accordance with approved plans) • Signature of Building Official • Signature of Fire Marshal • Statement of authorized applicant (constructed in accordance with approved plans) • Signature of authorized applicant

  24. Agenda • Basic C of O concept/criteria – Part 1203 • Information required on C of O • Certificate of Occupancy “Checklist” & Statement of Certification • Temporary & Conditional Certificates & Conditions of Revocation • Certificate of Compliance • Conclusion & Questions

  25. Temporary & Conditional Certificates • Limiting language • Require files on adequate information and detailed statements of work to be done • Functional fire protection equipment (all systems fully operational) • All exiting for occupied areas maintained • Limiting time period • Relative to anticipated construction schedule

  26. Temporary & Conditional Certificates • Provisions for penalties • Not a guarantee that a permit for entire building is or will be granted • Minimum criteria should be set for the continuation of work • Phased Projects • Phases clearly identified • Required fire watches during system shutdowns • Re-inspection of fire-stopping on common walls

  27. Conditions for Revocation • All work shall stop until approved documents, resolution has occurred & permit is given • Exception: directed work to remove violation or unsafe condition

  28. Conditions for Revocation • Construction not in accordance with approved submittals • Construction shall be per approved design, in accordance with codes • Any changes during construction shall be submitted for approval prior to work done • Certificates issued in error

  29. Not Constructed in Accordance with the Approved Plans?

  30. Not Constructed in Accordance with the Approved Plans?

  31. Conditions for Revocation • Work performed without required permit • All new work requires a building permit, with exceptions (per local code and/or Part 1203) • Expiration of Certificate • Temporary C of O • Operating Permit

  32. Conditions for Revocation • Property maintenance • Unsafe structures and equipment • Occupancy or use modified without permit • Failure of testing & maintenance of required fire protection equipment • Unsafe or hazardous conditions • Building fire or collapse

  33. Revocation Process • Local Law should provide a process for revocation of a Certificate of Occupancy or Certificate of Compliance. • Requires Due Process and Appeal provisions. • Typically includes a hearing and action by Legislative body or Court action.

  34. Unsafe Condition

  35. Unsafe Conditions

  36. Unsafe Conditions

  37. Unsafe Conditions

  38. Agenda • Basic C of O concept/criteria – Part 1203 • Information required on C of O • Certificate of Occupancy “Checklist” & Statement of Certification • Temporary & Conditional Certificates & Conditions of Revocation • Certificate of Compliance • Conclusion & Questions

  39. Certificate of Compliance • Certificate of Compliance is applied, issued, administered and can be revoked the same as a Certificate of Occupancy. • When is it appropriate to issue a Certificate of Compliance? • How do they differ from a Certificate of Occupancy?

  40. Certificate of Compliance When is it appropriate to issue a Certificate of Compliance? • When the building or area will not be occupied • When the building permit is issued for a building shell • At the completion of the installation of new equipment, systems, repairs, replacements • Modifications to approved site improvements that impact existing fire service features

  41. Certificate of Compliance How do they differ from a Certificate of Occupancy? How are they similar? • The Certificate of Compliance does not authorize the occupancy of a building or space • They both close out the permit process • They provide a record of the limitation of approval granted by the municipality • They both carry the weight of the law and they both can be revoked with cause

  42. New Certificate of Occupancy?

  43. Contacts – DOS Regional Offices • Buffalo – (716) 847-7611/2: • Kumar Vijaykumar • Andrew Hvisdak • Finger Lakes Office – (315) 586-4563: • Currently Vacant • Syracuse – (315) 428-4434: • Jim King • > Adirondack Office – (518) 441-1895: • - Whitney Russell

  44. Contacts – DOS Regional Offices • Capital Office – (518) 477-7497: • www.dos.state.ny.us  • Joseph McGrath • Kingston Office – (845) 334-9378: • Dan Nichols • Long Island Office – (631) 952-4915/09/12: • Courtney Nation • Richard Smith

  45. Contacts – DOS Regional Offices • Peekskill Office – (914) 734-1347: • Erika Krieger • Southern Tier Office – (585) 437-5534: • Charles Bliss • Utica Office– (315) 793-2526: • Tom Romanowski • Binghamton – (607) 721-8759: • Currently Vacant

  46. Questions? • T.Y. Lin International would like to thank the New York State Fire Marshals and Inspectors Association for the opportunity to participate in this educational school and present this program

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