NHVAS Learning Tool T-1290

1. NHVAS Learning Tool T-1290 This work has been produced by DGL (Aust) Pty Ltd This Learner’s Tool is about the skills and knowledge required to maintain NHVAS accreditation for DGL (Aust) Pty Ltds.

2. Before you get started • It is important that you complete all sections in this learning tool as it has been designed so that You can abide by the procedures of our organization. You can apply what you have learnt in this package in your day to day activities • This Learning Tool is designed to be relevant only to DGL (Aust) Pty Ltd employees and only applied whilst employed with DGL (Aust) Pty Ltd • You may have already acquired knowledge in the area identified in this package as you may have completed some specialized training. Or you may have been working within the industry for some time. Should you identify any improvement opportunities in the information contained in this package or have difficulties completing the package please contact National Training and Compliance Manager DGL (Aust) Pty Ltd PO BOX 1594 EAGLE FARM QLD 4009 Ph 07 3868 1001 Fax 07 3868 1055

3. What is NHVAS • The National Heavy Vehicle Accreditation Scheme (NHVAS) is a voluntary alternative to conventional heavy vehicle enforcement. Accredited operators must demonstrate that their vehicles and drivers comply with standards set by the National Heavy Vehicle Accreditation Scheme through regular audits of their transport management systems and vehicle or driver assessments. The National Heavy Vehicle Accreditation Scheme is intended to increase transport efficiency by reducing the costs of compliance and allowing members greater flexibility in the management of their transport business. • The objectives of the mass and maintenance management modules are to: improve efficiency for scheme members by reducing the impact of conventional regulatory enforcement raise levels of compliance for non-accredited operators through more effective deployment of enforcement resources improve road safety increase the productivity of the transport industry through adoption of 'good' management practices • DGL is only accredited for maintenance management

4. The Daily Check What is required • The NHVAS Maintenance Management System must include a Daily Check for each vehicle when it is in use. The Daily Check is a documented instruction of simple roadworthiness checks. The individual completing the daily check shall acknowledge the vehicle to be safe to the limits of the inspection. The people responsible for carrying out the check are certifying the vehicle is safe to the limits of the inspection when the vehicle leaves the yard or depot. What happens at DGL • For DGL different daily check forms have been developed for open and enclosed vehicles The driver checks the vehicle daily using wither F-220whs and F-220flt and signs his run sheet certifying this has been done

5. What is expected from the daily check forms F-220whs and F-220flt Although modern vehicles can display the results of fluid levels in vehicles it is expected that the fluid levels results are to be obtained from visual inspection of dipsticks and fluid markers Tyre depths are to be reported in millimeters A Wheel nut on every axle is to be checked for tension. Failure to answer any question in regarded as an incomplete check. On the following pages examples of checks completed with no errors found

6. Example of a completed F-220flt

7. Fault recording reporting and repair What is required • The Maintenance Management System must ensure that provision is made to record and report vehicle faults on both the hauling and the trailing equipment. • The driver should be able to record and report any recognizable fault occurring during the course of a journey so it may be assessed and rectified. What happens at DGL • At DGL all vehicles are to have a NHVAS vehicle fault repair book. • Drivers are responsible to document faults in these books and repair • Managers / Supervisors are responsible for initiating repairs through National Equipment Manager • The person fixing the fault is responsible for signing of for the repair. Key points • If there is no signature on repair the book it must the given back to the Service provider and final sign off obtained. Failure in getting sign off is a failure of the entire system

8. Example of a completed F-200 & what Copies go where Green Copy Section 1 – this will already have been completed. Would now be carbonised Section 2 – This section will also be completed. Would now be carbonised Section 3 – This section will also be completed. Would now be carbonised. This page is to remain in the book and book to remain in the truck. White Copy Section 1 – is completed by the Operator or the Manager/Supervisor. Section 2 – This is to be completed by the Manager/Supervisor deeming what type of fault it is. This copy is then torn from the book and kept on site. Pink Copy Section 1 – this will already have been completed. Would now be carbonised Section 2 – This section will also be completed. Would now be carbonised Section 3 - The book needs to be handed to the service provider and they need to complete section on the pink copy. Once this is completed the page is removed from the book and matched up with the white copy and filed on site. Blue Copy Section 1 – this will already have been completed. Would now be carbonised Section 2 – This section will also be completed. Would now be carbonised Section 3 – This section will also be completed. Would now be carbonised. This page is to remain in the book and book to remain in the truck.

9. Maintenance Schedules What is required • The Maintenance Management System must include periodic maintenance schedules with identified service periods that describe the tasks to be completed. • In simple terms, evidence that the vehicle is being systematically maintained must be recorded. This will be through a series of work schedules pertinent to various vehicle and system components. Within the maintenance schedules, or available to the maintenance provider, will be a description of the tasks for the inspection, service, repair or replacement of components utilized within the vehicle. What happens at DGL • Managers and supervisors of sites have varying requirements to identify vehicles requiring servicing as per T-490 for Approved Service providers. • Weekly services are recorded on the Weekly NHVAS report and a service record is created • Service dates are entered into Integrated Management System (IMS) • For every crane, vehicle or trailer in the group IMS reports on assets that are not serviced with three monthly intervals and are reported

10. Interception by Police or authority What is required? • The recording of all interceptions by police or transport authority for use of an indicator of NHVAS compliance What happens at DGL • Vehicle is intercepted and the NHVAS interception book is produced and given to authorised person, The authorised person is to acknowledge the event and complete the form and hand back to the operator of the vehicle. • You are required to present this form regardless if there is a breach. If the officer refuses then the you are not to enter into a argument. Record the event into the interception book • Operator supplies a copy of form and any notices to Supervisor / Manager • Supervisor / Manager sends to head office

11. Key Points • Daily checks must be completed • Drivers must record in the NHVAS Fault repair book and not just verbal to supervisors and managers • Managers and Supervisors must insist on receiving a copy of the vehicle fault identified by drivers and not allow verbal comments only • Managers and supervisors must quote the NHVAS vehicle fault repair when requesting any repair work to the National Equipment Manager • Service provider signatures must be obtained

12. Test your knowledge • Through the following slides you will be asked an number of questions to show that you have understood the content of this learning tool • Please record your answer on a sheet of paper. For example for Question 1 you have four possible answers, therefore record either a b c or d. • You will be required to submit the answers to all questions at the end of this leaning tool

13. Test your knowledge • Through the following slides you will be asked an number of questions to show that you have understood the content of this learning tool • Please record your answer on the training form F-260. • You will be required to submit the answers to the DGL HSEQ unit

14. Question 1 • Is verbally reporting faults to supervisors or managers enough to meet the NHVAS requirements of DGL? a) Yes b) No

15. Question 2 • Who is responsible for performing the daily check for a vehicle? a) The driver b) The loader c) The manager/supervisor d) All of the above

16. Question 3 • When reporting a fault to the National Equipment Manger what three key things does the manager or supervisor need to report a) the driver, loader and the manger/supervisor b) last service date, vehicle number and depot c) NHVAS fault repair register number, fault, and vehicle details

17. Question 4 • What needs to be given to the transport authority of police officer when a vehicle is pulled over a) vehicle fault repair book b) NHVAS interception book c) nothing

18. Question 5 • What is required from service contractors after a repair has been completed for a reported fault ? a) No further action is required b) email sent to national equipment manager c) Signature acknowledging repair in Vehicle Fault Repair book

19. Question 6 • Is failing to answer questions on a pre start checklist OK because you did it the day before? a) yes b) no

20. Question 7 • What benefits are there to DGL for being in the NHVAS scheme a) increased productivity of vehicles through adoption of ‘good’ management practices b) improved road safety c) Improved efficiency for scheme members by reducing the impact of conventional regulatory enforcement d) all of the above

21. Question 8 • The NHVAS interception report is required when a) a defect notice is issued b) when intercepted by the police or transport authority c) when a speeding offences is committed and a ticket issued d) all of the above

22. Additional information For more information on NHVAS the following sources may be of assistance Queensland Transport Website