Information and suggestions for your s42 “on country” presentation

1. Information and suggestions for your s42 “on country” presentation Guide to s42 “on country” meetings

2. Negotiations with Traditional Owners to seek an agreement and have access to their country are crucial. An authorised representative from your company is to attend the s42 “on country” meetings; These meetings are to present your s41 proposal, summarising the exploration and mining activities; These meetings are held in various locations including some remote and others in community or regional offices. Negotiations with Traditional Owners

3. Land Councils • The Land Council will inform you in writing of any scheduled s42 ‘on country’ meetings; • Applicants are liable for costs associated with conducting s42 ‘on country’ meetings with the traditional owners; • The Land Council represents the interests and aspirations of the traditional owners.

4. Your s42 Presentation Guide • The following information is a suggested guide in order to assist you with your presentation at the s42 “on country” meeting.

5. Use large posters with photographs showing previous exploration techniques & rehabilitation methods; Have an assistant or use a stand to hold posters; Send the same person to build relationships; Allow silence and frequent breaks in meetings. Presentation Tips

6. Speak slowly, no jargon, no technical terms and keep it simple as English may be their 4th or 5th language; Don’t directly disagree with the Traditional Owners; Research and respect cultural differences and sacred site sensitivities. Presentation Tips

7. There may be time allocations to complete your presentation; Be prepared for last minute cancellations due to a death, funeral or ceremonial services & sorry business; Be prepared for your meeting as it has an impact on the outcome. Presentation Tips

8. Thank the Traditional Owners for the meeting; Explain that you would like to reach an agreement to explore their land; and It is important that you state, if they agree to exploration, then they agree to mining as well. Your introduction

9. Explain your Company: Brief structure and history; Where you have explored and mined; What other tenements you have; and Your company’s involvement in the Territory. Who are you?

10. Commodity It is crucial that you discuss the same commodities as in your s41application; Do not exclude or include other commodities not in your s41 application; Explain the process of mining and how you will manage this process, (e.g. how would you stop chemicals getting in the rivers). What are you looking for?

11. Sacred Sites Mention the importance of sacred sites and that you will talk with traditional owners before going on their land. How will you care for their country?

12. Plants / Animals Explain how you would manage the environment; How you will obey government rules and regulations; Your duty of care (safety to traditional owners working for you); Better ways to care for your land (e.g. building roads). How will you care for their country?

13. Talking with Traditional Owners • Before you go on their land, you will: • Work together, talk about where you want to go & look on their country; • Respect them and seek their approval, make sure it is ok with the right people; • Ask for Traditional owners to show you around their country.

14. Use maps, not Google Earth, because some traditional owners may question if you have already been over the area; Have maps showing your ELAs and colour copies, preferably A3 size or larger to hand out to participants. Where are you going to look?

15. How you will gather samples; What tools/equipment you will use; Types of vehicles or aircrafts; How many people will be on the land; Employment opportunities for Traditional Owners; Any photos showing the exploration activities are useful. How you are going to explore?

16. Explain your work program over the life of the licence/permit; Indicate that the work program needs Land Council and Traditional Owners approval before exploration begins; Discuss work program timeframe. e.g.1st year program – look and gather samples, 2nd year program– research, 3rd – 6th year program - drill rigs. Work Program

17. Explain that you will talk with the Traditional Owners about where and when you will set up a camp site and seek their approval; Talk about water access and usage; Talk about cleaning up rubbish; Explain types of accommodation, e.g. tents, caravans or dongas. Work Program

18. Rehabilitation • When you finish exploring, explain • how you will restore their country: • Fill in drill holes; • Spread dirt & trees back over the land; • Remove rubbish; • Fix up tracks; and • Rehabilitate.

19. Explain the possibilities of a mine. Talk to the traditional owners and get approval from them about your mining plans; Explain the type of mine you would use, e.g. open cut, underground; How you will fix up their country; and What are the benefits for Traditional Owners, e.g. jobs, training, development, community & roads. Mining

20. You will seek approval from the Northern Territory (NT) Government for your exploration program; You will comply with the NT government’s rules & regulations for exploration and mining; The NT government will monitor what you are doing (compliance); and You will submit your work program to the Land Councils for their approval. Obeying the Government & Land Council

21. Thank You For further information please contact: Peter Lake: 08 8999 6357 Karren Brown: 08 8999 5182 Email: NTALRUnit@nt.gov.au