PSHSA Safety Group Program Guidelines and Requirements

1. Welcome Meeting # 1, 2015

2. Program Guidelines • PSHSA Safety Group Program Guidelines:(1-5 year Members)

3. Firm Commitment • Must complete these requirements*: • Attend at least 3 meetings • Complete Workplace assessment • Complete Action Plan and year-end reports • Implement 5 steps for 5 elements- (Minimum – implement 5 steps for 3 elements) *failure to complete these results in automatic withdrawal from the group …continued

4. Firm Commitment • Complete all SG requirements • Document activities • Implement the elements to all branches, locations, and rate groups under the registered account number • Accept a visit from PSHSA consultant • If selected participate in validation audit (10% of firms) • Participate in sharing of group rebate Sponsor has right to take action if firm is not meeting program commitments

5. Review the Employer Guideline

6. Choosing Your Elements • Start of Year 1 - Workplace Assessment- Template is on Safety Group Members only page - SG Resources tab • This self-assessment will help to identify strengths & weaknesses of your H&S programs • 4 categories: • Leadership • Organization • Recognition & Assessment • Controls / Return to Work (RTW) …continued

7. Choosing Your Elements • Record of elements worked on in 5 years - you may not repeat elements! • Unless you have previously completed the common element • Keep this record in binder for completion and follow-up • Select elements that are achievable and will have an impact on your health and safety performance

8. Available from Members-only section of PSHSA Safety Group website

9. Choosing Your Elements • Common element B.1 Roles & Responsibilities for All Workplace Parties (pg 26) was selected by the SG members • Choose 1 Leadership Element (Section A, pg 22- 25) • Choose 1 Organization or Hazard Recognition & Assessment element (Section B or C, pg 26- 36)* NOTE common element is in this category • Choose 1 RTW element (Section D.26- D.30, page 48-50) • Choose 2 additional elements from any category • A. Leadership (pg 22-25) • B. Organization (26-29) • C. Hazard Recognition and Assessment (pg 30-36) • D. Control Activities (pg 36-47)

10. Return To Work • Members must select one of five RTW elements: See Pages 48-50 D.26 RTW Self-Assessment • WSIB RTW Self-Assessment Guide completes a gap analysis of RTW program and develops a RTW action plan. D.27 RTW Program Development • Policy, procedure, roles and responsibilities, RTW Plans, forms, and letters D.28 Physical Demands Information • A procedure of how information is collected on a form identifying the overall physical demands of a job and breaks down the job into duties with risk identification D.29 RTW Case Management • Procedure of contact with injured worker, return to work meetings to identify suitable work, and reporting requirements. D.30 RTW Performance Tracking • Defined performance indicators to measure program outcomes

11. “Other” Element Request • Request approval from WSIB SG consultant • Element must be health and safety related, e.g. SEMS • Element is not a sub-part of other program elements, e.g. MSDS • Indicate how element refers to specific hazard in the workplace • Provide an outline on implementing the 5-step model • Complete the form in the employer guideline

12. 5-Steps to Managing Health & Safety 1 5 2 4 3

13. 5-Steps to Managing Health & Safety • Written Standard (pg 11-12) • Communication (pg 13-14) • Training (pg 14-15) • Steps 1-3 MUST be completed in the program year January- December 31 4. Evaluation (pg 16-17) 5. Make Improvements & Acknowledge Success (pg 18) • Steps 4-5 may be completed in the program year January-December 31 but absolute deadline is end of Q1 of the following year)

14. Element Criteria • The SG Program Elements List (pages 22–50) outlines the minimum requirements. We encourage firms when and if possible to exceed the minimum requirements by incorporating best practices and improving workplace safety culture. • Each Element includes Resources to assist in the development of the standards. They are for reference only. • The Elements list will be used in the Safety Group Validation Audit Process. Firms will be measured against the specified criteria.

16. Step 3 Training (pg. 14 of Employers Guide) • Training means that management, supervisors and workers ALL attain the knowledge and skills appropriate for their jobs. For each Safety Groups element, you must determine who needs what knowledge and skills, and how they will be developed (in a classroom, on the job, from job shadowing, etc.). • To meet Safety Groups Program requirements, training must be completed, or verified, within each program year (January 1 to December 31). • What training should be done? • Training on your standards for each element must be provided to those who have responsibility and accountability for knowing and using the information. For example, orientation training is important for everyone when they are first hired, when they change locations or jobs, or after a long absence from the workplace. Training or retraining in safe work procedures for each element must be ongoing.

17. DOCUMENTATION !!

18. Year-End Documentation • Complete/update workplace self assessment • Complete year-end achievement report: • Have documentation available • Firms in Years 2 – 5, complete maintenance report for elements of previous years

19. B.1 Roles & Responsibilities(2015 Common Element)

20. 2015 Common Element B.1 Roles & Responsibilities

21. 2015 Common Element B.1 Roles & Responsibilities Remember these SG 5-Steps and think about the 5 W’s!!

22. 2015 Common Element B.1 Roles & Responsibilities • Why do we “do” Roles & Responsibilities? • Legal requirement • Moral obligation • Financial impacts • To improve culture and accountability • Why did we select Roles & Responsibilities for the 2015 common element? • To make linkages to the mandatory H&S Awareness training for Workers and Supervisors to be enforced starting July 1, 2014.

23. 2015 Common Element B.1 Roles & Responsibilities Now the 5 Safety Group steps! • Step 1 – Written Standard • Company format, logo, dated • Purpose, Definitions, Roles & Responsibilities Communication, Training, Evaluation, Acknowledge Success/Make Improvements • Senior Management sign-off

24. 2015 Common Element B.1 Roles & Responsibilities • Step 2 – Communication • “Documented method, type and date” • This means it is left to the discretion of each organization • Step 3 – Training • Again, left to the discretion of the organization • Must have evidence of completion • 100% employees trained as applicable

25. 2015 Common Element B.1 Roles & Responsibilities PSHSA Internal Responsibilities Fast Facts http://www.pshsa.ca/products/free-downloads/free-downloads-internal-responsibility-system-irs/ • Board of Members Know Your Liabilities • Caught in the Middles: Supervisors and Occupational H&S • Empowerment & Self Protection: Occupational Health and Safety for Workers • Occupational Health & Safety is Everyone’s Business • Physicians’ Occupational Health & Safety Roles & Responsibilities • The Leadership Factor: Occupational Health & Safety Begins with Us

26. 2015 Common Element B.1 Roles & Responsibilities PSHSA Taped Webinars http://www.pshsa.ca/products/media/recorded-webinars/ • Roles & Responsibilities under the OHS Act • Implications of Bill 18 • Reporting Requirements under the OHS Act Onsite Training: contact your Regional Consultant for options

27. 2015 Common Element B.1 Roles & Responsibilities • Step 4 – Evaluation • What are you going to measure to determine the success/effectiveness of your Roles & Responsibilities Program? • Qualitative • Quantitative • Keep the first three steps in mind! • Build measures into your written standard!!! • Step 5 – Acknowledge Success and Make Improvements • Celebrate the goals and targets that were met! • If there were gaps, still recognize the efforts and thank people for their contributions • Create an action plan for revising/improving the element so that objectives are met in the future; set the bar higher

28. 2015 Common Element B.1 Roles & Responsibilities BRAINSTORMING: Networking Activity!!!! • 5 steps activity sheet

29. Networking Break

30. PSHSA Safety Group Contact List

32. 2015 MEETING DATES

33. 2015 DUE DATES

34. What’s New

35. Bill 18 - Worker Definition • Individuals who are currently included as workers under the OHSA • Secondary school students volunteering as part of a work experience program authorized by the school board operating the student’s school • Persons performing work or supplying services without compensation as part of an approved post-secondary program • Persons receiving training but who are not considered employees under the Employment Standards Act, 2000 because they fall within an exclusion set out under this Act. (This exclusion captures some unpaid internships) • Such other persons as may be prescribed who perform work or supply services to an employer for no monetary compensation

36. Bill 18 - Significance of Worker Definition Secondary school students who perform work or supply services for no monetary compensation … • Cooperative program • Work experience program • Project based learning • Specialist high skills major • Ontario Youth Apprentice Program

37. Bill 18 - Significance of Worker Definition Persons performing work or supplying services without compensation as part of an approved post-secondary program … • Student placements • Internship programs • International students/researchers • Practica

38. Bill 18 - Significance of Worker Definition Persons receiving training but who are not considered employees under the Employment Standards Act, 2000 … • Unpaid Interns

39. Bill 18 - Significance of Worker Definition Such other persons as may be prescribed … • Ontario Government may prescribe additional categories to the definition of a “worker” by regulation

40. Bill 18 - Training • Employers now owe unpaid learners same duties owed to workers – treat unpaid learners like any other workers • Provide information, instruction and supervision to unpaid learners • Provide training to supervisors • Appoint supervisor to oversee unpaid learner’s training

41. Bill 18 - Training Employer must provide unpaid learners with all mandatory training but may exclude unpaid learners from activities that require additional training • H&S Awareness Training • Workplace Violence Policy Training • WHMIS/Hazardous Material Training • Training on workplace health and safety measures • Machinery/Equipment Training • PPE Training • Training under applicable regulations

42. PSHSA Webinar - Implications of Bill 18 • This webinar will help you understand how to better protect your business and employees • Covers the expanded definition of ‘worker” to ensure OHSA coverage for unpaid learners and co-op students • https://www.pshsa.ca/products/implications-of-bill-18-recorded-webinar/

43. PSHSA – Fast Facts Bill 18, Stronger Workplaces for a Stronger Economy Act 2014 http://www.pshsa.ca/wp-content/uploads/2014/11/PSHSA-Fast-Facts-Bill-18-Stronger-Workplaces-for-a-Stronger-Economy-Act-2014.pdf

44. MoL – Working at Heights Training As of April 1, 2015, training requirement effective for workers on construction projects who use any of the following: • Travel restraint systems • Fall restricting systems • Fall arrest systems • Safety nets • Work belts or safety belts

45. MoL – Bill 11 Radon Awareness and Prevention Act, 2014 • An Act to raise awareness about radon, provide for the Ontario Radon Registry and reduce radon levels in dwellings and workplaces • Bill 11 has passed second reading and is referred to the Standing Committee on General Government • http://www.ontla.on.ca/web/bills/bills_detail.do?locale=en&BillID=3003&detailPage=bills_detail_status

46. PSHSA – Fast Facts Bill 11 is a proposed legislation titled Radon Awareness and Prevention Act, 2014. If enacted employers will be required to monitor for radon levels in any workplace in Ontario http://www.pshsa.ca/wp-content/uploads/2014/11/PSHSA-Fast-Facts-Radon.pdf

47. PSHSAMulti-Site JHSC Webinar • The hour-long webinar is designed to assist organizations with more than one site or location in developing an effective Multi-Site Joint Health and Safety Committee • The focus is on roles and responsibilities, legal obligations and health and safety compliance • http://www.pshsa.ca/products/effective-multi-site-joint-health-and-safety-committee-webinar/

48. Networking Activity • Take a few minutes to mingle in the group and meet as many people as possible. During this time you will find 2 - 3 participants in the same rate group or similar type of service. • Choose one person to interview and share the results with the with the large group.

49. 2015 Safety Groups Advantage Program Carmela Coffa WSIB Safety Group Program Workplace Health & Safety Services Division Carmela_coffa@wsib.on.ca

50. 2015 Advantage Program Overview Please reference your copy of the 2015 Advantage Program Employer Requirements for complete details • Safety Group Advantage Program Objectives • Eligibility • Employer Duties • Rebate • Advantage Program Employer Requirements • Year-end Requirements