Summer Construction Projects Update August 2, 2012

1. Summer Construction Projects Update August 2, 2012

2. Capital Project Team • Mike Mollica, Capital Projects Coordinator and Facilities Development Division Manager • Scott Hendrix, Project Manager and Small Capital Projects Manager

3. Capital Project Costs Summary Total Project Budgets - Large Cap $2,725,000 Total Project Budgets - Small Cap $ 425,000 $3,150,000

4. Facilities DevelopmentLarge Cap Projects • Burnley-Moran Elementary: Building Envelope Restoration • CHS Stadium: Bleacher Replacement • CHS Stadium: Field Lighting Replacement • MLK-PAC Smoke Doors • CATEC: Civil Rights Compliance • Schools ADA Improvements – Drinking Fountains • CHS Site Lighting Improvements, Phase II

5. Burnley-Moran ElementaryBuilding Envelope Restoration • SCOPE: • Correct deficiencies in the exterior building envelope of the school. The scope of work includes: • Brick, concrete, cast stone & soapstone repairs • Masonry re-pointing & cleaning • Mortar joint repairs at window & door headers • Limestone repairs at main entry • Masonry expansion joint repairs • Exterior sealants, caulking, & painting • Site retaining wall repairs • SCHEDULE & STATUS: • Contractor Mobilization: Mon, June 11 • Lintel repair is approximately 90% complete. • NE entry canopy – requires complete demolition and re-build. • Substantial Completion: October 12 • Final Completion: November 9 • A/E: Facilities Development • CM: Piedmont Development Group (C’ville) • Contractor: Eastern Waterproofing & Restoration (Toano, VA) Project Budget: $405,000

6. CHS StadiumBleacher Replacements • SCOPE: • This project will provide replacement stadium bleachers, for both the home and visiting teams, at the new artificial turf field. • The project includes: • Bleacher seating for approx. 3,500 spectators. • A new press box. • Full ADA and building code compliance. • Pedestrian-scale site lighting improvements at the stadium main entry stair. • STATUS & SCHEDULE: • Preliminary design: COMPLETE • Design & spec development: in progress • Albemarle County review – submitted June 19 • Stormwater: approved • Site Plan (includes E&S): pending • Construction: late fall 2012 – April 2013 • A/E: Timmons Group (Charlottesville, VA) Project Budget: $1.2M

7. CHS Stadium Field Lighting Replacement • SCOPE: • This project will provide replacement stadium lighting at the new artificial turf field. • The existing lighting fixtures (6 pole locations) are at the end of their functional life (approx 40 years old). The fixtures do not provide sufficient field lighting to meet the VHSL standard of 50 fc (average level). The current level is 18 fc. • All new lighting shall be “dark sky” compliant. • Alb County review and approval may be required. • STATUS & SCHEDULE: • Preliminary project scoping: COMPLETE • Structural evaluation of existing poles: COMPLETE • Design & spec development: in progress • A/E: Timmons (Charlottesville, VA) Project Budget: $150,000

8. MLK - Performing Arts CenterSmoke Door Replacements • SCOPE: • The scope of work includes removal of the existing smoke vents and installation of (8) new smoke vents over the stage at the MLK Performing Arts Center on the Charlottesville High School campus. • All roofing and electrical work is included. • STATUS: • Construction contract: COMPLETE • Notice to Proceed: ISSUED • Contractor now awaiting delivery of materials. • SCHEDULE: • Construction to commence: early Aug, 2012 • Substantial Completion: August 17, 2012 • A/E: Facilities Development in-house • Contractor: W.A. Lynch Roofing (Charlottesville, VA) Project Budget: $125,000

9. CATECCivil Rights Compliance • SCOPE: • The purpose of this project is to implement improvements required as a result of a recent DOE on-site audit and evaluation (ADA and Title IX). • STATUS: • Preliminary design & cost estimate: COMPLETE • Final design (bid documents): now underway…..with an anticipated completion of Nov 1. SCHEDULE: • Final design – Nov 1, 2012 • Construction – proposed funding is FY’14 (July 1, 2013), and is contingent upon capital budget approvals. FUNDING: • This project is jointly funded by the City of Charlottesville and Albemarle County (50/50 split). • A/E: Train & Partners Architects (Charlottesville, VA) Project Budget: $340,000

10. Schools ADA ImprovementsDrinking Fountains • SCOPE: • This project will replace selected water fountains (35) at City school facilities (all campuses), with water fountains • manufactured and installed in compliance with 2010 ADA (Americans with Disabilities Act) Regulations and • Guidelines. • STATUS & SCHEDULE: • Final design: COMPLETE • Bid Opening: June 22, 2012 • W.E. Brown is the low bidder. • Contract Execution: COMPLETE • Contractor Mobilization: August, 2012 • Substantial Completion: April 5, 2013 • Final Completion: April 5, 2013 • A/E: Facilities Development in-house • CM: Facilities Development in-house • Contractor: W.E. Brown (Charlottesville, VA) Project Budget: $130,000

11. CHS – Site Lighting Improvements (Phase II) • Scope: • Install modern LED exterior lighting system for project area designated as Phase II on the approved site plan. • Repave after installation of new lighting. • Status: • Phase I work is complete • Phase II design and bidding is complete; work has been awarded • Phase II work is underway • Schedule: • On-site work began: July 16 • Boring, base construction and most disruptive work to be completed by August 21 • Final Completion: September 28 • A/E: AMT Engineering Consultants (Richmond, VA) • CM: Ted Horn, Martin-Horn CM • Contractor: B&B Electric (Charlottesville/Ashland) Phase 1 Phase 2 Phase 3 Project Budget: $375,000

12. Facilities DevelopmentSmall Cap Projects • Buford Cafeteria Sound System • Burnley-Moran Serving Line Replacement • CCS Bells & Intercom Upgrades, Phase I • CHS Boys Locker Room Renovation • CHS Penthouse Door Replacement • CHS Post Grad (Parkside) Building • Clark Main Sign • Johnson Admin Renovation • Johnson Misc. Classroom Carpet Replacement • MLK-PAC Stage Curtain Replacement • MLK-PAC Rigging Maintenance • Venable Stage Floor Restoration

13. Buford Cafeteria Sound/PA System Scope: • Modify existing wall opening to accommodate new sound rack and equipment • Install new PA sound system for cafeteria; integrate existing TV monitors Status: • Contracts have been awarded Schedule: • Millwork modifications are complete • PA equipment and commissioning scheduled for August 13 - 17 A&E: FD Staff CM: FD Staff Contractor: Heinz Musitronics/Pro AV & Blue Ridge Millwork Project Cost $5,000

14. Burnley-Moran Serving Line Scope: Replace existing cafeteria buffet serving line Modify electrical service as required Status: Scope development is complete Client and Health Dept review is complete Contract has been awarded Schedule: August 2: Demo of existing equipment August 2-15: Window for custodian to clean/wax floor; and, for City electricians to re-work electrical August 16-17: Installation and commissioning of new equipment A/E: FD Staff CM: FD Staff Contractor: Hooten Equipment Co. Project Cost $20,000

15. CCS Elementary Schools – Intercom & Bell System Upgrades Phase I Scope: • Systematically replace bell and intercom systems in all CCS elementary schools Status: • Contract is in place • Work has been completed at Greenbrier, Johnson, & Venable A&E: FD Staff and CCS Staff CM: CCS IT Staff Contractor: Telecor/Hudson-Payne Project Cost $ 50,000 (Phase I)

16. CHS Boys Locker Room Restroom Scope: Renovate restroom Replace ceramic tile Install new toilet compartment partitions Re-paint Install select new toilet accessories Reconfigure fixtures to improve ADA compliance Status: Design and IFB is complete IFB has been issued & work has been awarded Work is underway…approximately 80% complete Schedule: Work Started: June 25 Substantial Completion: August 10 Final Completion: August 17 A/E: FD Staff CM: Ted Horn, Martin-Horn CM Contractor: Snow’s Project Cost $30,000

17. CHS Mechanical Penthouse Door Replacement Scope: Have all exterior door sets for each of the six mechanical penthouses replaced Replace all hardware and paint new doors Status: Scope development is complete Contract has been awarded Schedule: Demolition is complete Doors have arrived on site and installation is beginning All work is scheduled to be complete by August 10 A/E: FD Staff CM: Ted Horn, Martin-Horn CM Contractor: Stonehaus Construction (Charlottesville) Project Cost $22,000

18. CHS Post High Facility Scope: Provide/construct space for new post-grad program Utilize available CATEC modular building shell; move to CHS site Finish out the building Modify the building for universal design / ADA compliance Status & Schedule: Work is complete The project has been turned over and they have begun installation of furniture, appliances, etc. A/E: Anhold/Gaines Group (Charlottesville, VA) CM: Martin-Horn CM Contractor(s): Building Prep & ADA Ramp Packages: Northstar LLC Waterproofing & Electrical: Harrisonburg Construction Moving: Snead’s Mobile Home Service Exterior & Trim: Studio D Associates HVAC: Clyde E Smith Interior and Insulation: Stonehaus Plumbing: AP Plumbing Paint: Piedmont Paint and Finish Interior – Main Room Interior - Kitchen Project Cost $165,000

19. Clark Main Sign Scope: Design and have fabricated/installed a new monument sign for the site; maintain consistent brand imaging with the other CCS elementary schools Coordinate with CCS and the Belmont Neighborhood Association Coordinate with NDS regarding code allowances and BAR requirements Status: Preliminary design is complete and was approved by CCS and stakeholders; however, P&R review determined likely risk to roots of nearby Elm Re-design of concept has been completed and is under review by Neighborhood Association Schedule: TBD…contingent upon client, stake-holder, and NDS approvals A/E: FD Staff CM: FD Staff Contractor: TBD Project Cost $10,500

20. Johnson Misc. Interior Upgrades Scope: Replace floor finish in Main Office suite Replace stair finishes Modify select pieces of millwork in Main Office suite Status & Schedule: Design is complete Contract award is complete All work is complete A/E: FD Staff CM: FD Staff Contractor(s): Casework: Blue Ridge Millwork Flooring: B&L Floorcovering Project Cost $16,500

21. Johnson Misc. Classroom Carpet Scope: • Replace failing carpet in two classrooms Status: • Work has been bid and awarded • Installation is scheduled for August 7 A/E: FM Staff CM: FM Staff Contractor: B&L Flooring, Richmond, VA Project Cost $7,000

22. MLK-PAC Stage Curtain Replacement Scope: • All curtains have exhausted useful life and must be replaced in order to maintain proper operation and safety of the facility. Status & Schedule: • Draft IFB and drawings have been developed and are nearly ready for issuance • Work should occur early Fall 2012 A&E: FD Staff CM: FD Staff Contractor: TBD Project Cost $50,000

23. MLK-PAC Rigging Maintenance Scope: • Replace/upgrade stage rigging components identified in 2009 study as being deficient or inappropriate for the intended use. Status: • In-House – by MLK-PAC staff: • Replacement purchase line rope is complete • Replacement of all rope locks is complete • Out-sourced – Most work is to be out-sourced as contracted services; a draft IFB scope has been defined and sent to the PAC manager for review and comment. Schedule: • TBD (pending client review and approval of scope) A&E: FD Staff CM: FD Staff/PAC Staff Contractor: PAC Staff and TBD Project Cost $45,000

24. Venable Stage Floor Renovation Scope: • Restore and refinish wooded T&G floor at the stage Status: • Work has been bid and awarded • Work has not yet begun Schedule: • To be completed by August 14, 2012 A&E: FD Staff CM: FD Staff Contractor: DuPrey’s Fine Floors Project Cost $ 4,000

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