Ryan White Part A National Technical Assistance Webinar

1. Ryan White Part A National Technical Assistance Webinar FY 2011 Part A Program Updates May 17, 2011 The HIV/AIDS Bureau Division of Service Systems

2. Agenda • Announcements • Questions & Answers • The Federal Financial Report (FFR/SF-425) • Program Terms Report • Questions & Answers

3. Presenters • Gary Cook, Acting Director, DSS • Shonda Gosnell, Lead GMS, DGMO • Gbolahan Cole, NE Central Services Branch

4. Announcements • FY 2012 Comprehensive Plan • Administrative Overview Training, June 13-15 • National Monitoring Standards • Part A Final NGA

5. I. Questions & Answers • Chat box is on the right panel

6. Federal Financial Report Shonda Gosnell Division of Grants Management Operations

7. Federal Financial Report • FFR (SF-425) replaces FSR • NEW submission dates for final report • Final FFR now due July 30, 2011 • CarryoversPrior Approval EHB • Reconciliation of FFR with PMS

8. Federal Financial Report • Attachment “New” • Required to submit FFR • Breakdown of expenditures: Authorized - Expended = Unobligated (for each applicable category)

9. II. Questions & Answers • Chat box is on the right hand panel

10. Program Terms Report Components: Part A & MAI Planned Allocation Table FY 2011 Implementation Plan; Consolidated List of Contractors (CLC) Contract Review Certification (CRC) Revised SF 424A and Budget Narrative

11. Allocations Table Purpose: Serves as a monitoring tool to track and monitor the use of Ryan White funds. The Allocations Report identifies: Categories of services that are being delivered Changes in the type of services being provided over time Trends in the amount of funds being used to deliver these services

12. Allocations Table An Allocations Table: • Outlines the dollar amounts allocated for the RW program for the current fiscal year, including MAI amounts • Accounts for prioritized funding set by the planning council/planning body with regard to the 75/25 rule and needs within EMA/TGA • Accounts for administrative dollars and QM (where applicable)

14. Implementation Plan Purpose: Serves as a monitoring tool to verify: • Service priority • Goals • Objectives • Unit of service • Number of Clients to be served • Total priority allocation planned for the grant year Note: Plan should include all service categories and priorities established and reflected in the planned Allocations Report

15. Implementation Plan An implementation plan should include: • Objective(s): list objective that are required to implement a new or continue an existing service • Service Unit Definition: provide the name and definition of the unit of service provided • Quantity: provide the number of people to be served and service unit. • Time Frame: indicate the estimated duration of the activity relating to the objectives • Funds: provide the amount allocated for each service • Outcomes: Select a minimum of two objective and list outcomes/indicators to be tracked.

17. Consolidated List of Contracts Purpose: Serves as a monitoring tool to identify ALL Part A and MAI service providers receiving funds for the current grant year.

18. Consolidated List of Contracts For each service provider input: Identifying Information Tax Payer Identification # (EIN) Service Provider Code Contract Amount Minority Provider Status

20. Contract Review Certification Purpose: Serves as a monitoring tool to certify all contracts administered by the grantee for the current grant year comply with OMB circulars and other Ryan White requirements.

21. Contract Review Certification • Denotes the total grant amount awarded in contracts for the current fiscal year • Certifies that the procedures used by the grantee (or an administrative agent) to advertise and award funds meet the minimum standards required by the Office of Management and Budget (OMB) in applicable Circulars • Certifies the budgeted costs in all contracts have been determined allowable according to principles and standards established by OMB in applicable Circulars • Certifies that there are no mathematical errors in the budgets of all contracts

23. SF-424A This form must be revised and submitted with the Final Part A Program Budget to reflect budget allocations based on the actual amount of funds awarded with respect to the following:

24. SF-424A Administration HIV Services Clinical Quality Management MAI (where applicable).

26. Budget A program budget must be submitted for each Part A award. It must be based on: • Priorities established by the Planning Council • Reflect the amount of Part A funds awarded • Reflect costs in accordance with legislative and programmatic requirements.

27. Budget A budget and narrative must be included for funds allocated to: • Administration: up to 10% • HIV Services • Clinical Quality Management: up to 5% no greater or $3 million, which ever is less • MAI

28. Budget Narrative Descriptive information used to explain and justify the amounts budgeted within each program budget category. It must include specific information about: • Who • What • Where • When • Why

29. Budget Narrative A budget narrative is required for: • Administration • Part A and MAI • HIV Services • Clinical Quality Management • Part A and MAI • MAI

30. Sample Budget Administration

31. III. Questions & Answers • Chat box is on the right hand panel

32. Thank You! • Today’s webinar and executive summary will be available on the TARGET Center.