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Management of a Public Register Land Titles

Management of a Public Register Land Titles. Presented by Barbara Flett Registrar of Titles and Director of Land Registry Department of Sustainability and Environment. Why am I here?. Challenges in managing large public record system How we try to overcome these challenges.

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Management of a Public Register Land Titles

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  1. Management of a Public Register Land Titles Presented by Barbara Flett Registrar of Titles and Director of Land Registry Department of Sustainability and Environment

  2. Why am I here? • Challenges in managing large public record system • How we try to overcome these challenges

  3. Short History of the “Titles Office” 1835 1862 1877 1942 1983 2001 FIRST COMPUTER SYSTEM MOVE TO 570 BOURKE STREET RECORDS TRANSPORTED TO BEECHWORTH AS SAFEGUARD AGAINST AIR RAIDS TORRENS SYSTEM INTRODUCED TITLES OFFICE BUILDIN COMPLETED VICTORIAN ONLINE TITLES SYSTEM DEEDS SYSTEM

  4. The Torrens System Purchaser passes Purchaser lodges Instrument money outlining transaction Vendor Passes Title Deeds Title passes at the moment of registration by the State

  5. William Henry Archer - “Information Manager” • Arrived in Melbourne in1852 as a 27-year-old statistician • Acting Registrar-General, Births, Deaths & Marriages • Registrar-General 1858 • Introduced the Land Transfer Act of 1862 • Registrar of Titles 1868 • Head of Lands Dept 1872

  6. Importance of William Henry Archer as an “Information Manager” • Understood that data could be collected and used for more than one purpose • Used innovative data collection methods • Aware of challenges of managing voluminous data and records • Enlisted and effectively used the latest technology

  7. Public Registers A land titles register (and its supporting legislation and practices) are vital for wealth creation and social harmony Land • United Nations 2000. • “All industrialised nations with a market economy maintain some sort of land register that fulfils the following requirements - • security of tenure is essential for effective housing policy • certainty of legal status of land is essential for efficient agricultural production • investors in a market economy require a formal structure of land and property rights, and • sustainable development is dependent upon the State having overall responsibility for managing information about ownership, value and use of land”. Births, Deaths and Marriages Record of entitlements - to citizenship, aged related privileges (school entry, drivers licences, pension etc), inheritance, and Demographic data base - linked to Australian Bureau of Statistics

  8. Public Registers Essential ‘soft’ infrastructure Consist of combination of record keeping together with legislation and regulatory regimes • Aim - • to provide public trust and confidence, through • high integrity and high reliability information systems

  9. Public Registers - Process and Operational Attributes Well established data collection and data management infrastructure High standards of electronic data collection and data accuracy High standards of security and privacy Ability to link with other relevant processes and data systems Ability to provide real time information and real time transactions A range of data distribution avenues Audits to substantiate data integrity

  10. Land Registry • Size and scope • 320 staff • $200m revenue, • $52m expenditure • Key statistics • 800,000 land dealings registered each year • 1.6 million title searches (90% online) • 2.9 million freehold titles • 8,000 subdivisions registered pa Value of privately owned property in Victoria in 2004 was $780 billion

  11. Land Registry

  12. William Henry Archer - Information Manager • Used innovative data collection methods • Understood that data could be collected and used for more than one purpose 2005 - data reuse

  13. Challenges in Managing Volume Records kept as individual folios Records with all information in one document Deeds registration - not closed until 1999

  14. Deeds Registration (General Law) Purchaser passes Purchaser lodges deed money Vendor passes Title Deeds Deed is recorded /registered

  15. Effective use of the latest technology

  16. Technological Impacts on Public Registers • Titles Automation Project - $92 million to achieve a fully automated register which is updated in real time and with real time public access to titles search capacity • Electronic conveyancing - using the web to allow solicitors, conveyancers and the banks to conduct property transactions and exchange funds • SPEAR - web based planning • applications and referrals

  17. The Future - E Government The four not so easy steps to e government (Economist March 2000) 1) Governments posting information about themselves 2) two information exchange 3) exchange of quantifiable value - or transaction (eg tax return) 4) portal which integrates government functions based on citizens needs not on organisational boundaries

  18. Questions?

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